FM20051122
FINANCE COMMITTEE - CITY OF MUSKEGO Approved as corrected
MINUTES OF MEETING HELD TUESDAY, NOVEMBER 22, 2005
(Audio Recording is Available)
The meeting was called to order at 6:01 PM by Mayor Damaske with Committee
Members Melcher, Madden and Salentine present along with Ald. Borgman and
Buckmaster, City Administrator Sheiffer, and Deputy Clerk Blenski. Those present
recited the Pledge of Allegiance. Ald. Patterson and Schroeder and City Atty. Molter
arrived during the meeting.
The Mayor stated the meeting was noticed in accordance with the open meeting law.
APPROVAL OF MINUTES
Ald. Salentine moved to approve minutes of the meeting held November 16, 2005. Ald.
Melcher seconded; motion carried.
LICENSE APPROVALS
Ald. Melcher moved to recommend approval of an Operator’s License for Corene Lane
and Jessica Heinzen subject to receipt of fees, favorable police report and verification
of course requirement. Mayor Damaske had interviewed the applicants. Ald. Salentine
seconded; motion carried.
NEW BUSINESS
Recommend Approval of 2006 Health Insurance Contract
Ald. Salentine moved to recommend approval of the following 2006 monthly rates:
Single Member $441.97
Limited Family $953.77
Family $1,304.76
Single Member Over Age 65 with Medicare $331.47
Member and Spouse Both Over Age 65
with Medicare $662.95
One Member Over Age 65 with Medicare and
One Member Under Age 65 $773.44
It was noted that the costs reflect a 12.04% increase. Ald. Melcher moved to remove
the following language from Resolution #219-2005, “subject to approval of the
bargaining units.” Ald. Madden seconded; motion carried. Motion to recommend
approval of 2006 health insurance contract carried.
Recommend Approval of 2006 Dental Insurance Contract
Ald. Melcher moved to recommend approval of the following 2006 monthly rates:
Single Family
First Commonwealth
Plan 4000 (4W105)
Finance Committee Minutes Page 2
November 22, 2005
(FCW HMO)
(Network) $30.75 $81.15
PPO UCR3 (P106W1)
(FCW PPO)
(Out of Network) $31.85 $87.94
Compcare
Dentacare 160 $27.89 $75.30
Ald. Madden seconded; motion carried.
Recommend Approval of Rescue Bill Write-Offs
Ald. Salentine moved to recommend approval of write-offs in the amounts of
$52,214.90 (Medicare and Medicaid) and $4,822.73 (Others). Ald. Madden seconded;
motion carried.
Recommend Approval of Refuse and Recycling Rates for 2006
Ald. Madden moved to recommend approval of a quarterly rate of $20.60 per unit. Ald.
Melcher seconded. Ald. Melcher stated an individual came forward at a Public Works
Committee meeting to request a reduced rate for seniors. Ald. Buckmaster noted that
staff was directed to research the parameters of the existing contract and report to the
Committee at the January meeting. Motion carried.
Recommend Approval of Employee Assistance Program
Ald. Salentine moved to recommend approval. Ald. Madden seconded; motion carried.
Recommend Approval of Agreement Between the City of Muskego and Water
Bugs Ski Team for Use of Idle Isle Park and Idle Isle Pavilion
Mr. Gary Christopher, President of the Water Bugs, appeared before the Committee.
The Water Bugs entered into a verbal agreement to pay for a portion of the new
pavilion. Last week, the amount was increased because an additional expense of
$11,260 was incurred when the footings were poured. This was not discussed with the
organization. Mr. Christopher stated the problem with the footings was anticipated
because of the soil. The Water Bugs will not have any ownership in the building; they
will only be tenants. Mr. Christopher stated the organization does not believe the
increase is fair because input from the Water Bugs was not requested. The amount the
organization will pay is already a significant part of its budget. Ald. Melcher stated he
voted against the increase at the Parks and Recreation Board meeting. The Water
Bugs were not present during the discussion. He agrees with Mr. Christopher that the
agreement should stand as written. There are funds in contingency to cover the
additional cost of $11,260. Ald. Salentine moved to recommend approval of the
agreement with the Water Bugs paying the original amount agreed to of $94,390. Ald.
Melcher seconded.
Ald. Borgman discussed the fact that a minimum number of show and practice dates
were in the agreement. Why are we leaving ourselves open to have the number go
up? Mr. Christopher stated if more dates than the minimum are requested, the issue
has to go back to the Parks and Recreation Board for approval. Ald. Madden believes
the agreement needs to have a minimum number of dates and some flexibility. Ald.
Schroeder agrees but would like to see a maximum number of dates included. When
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November 22, 2005
the Water Bugs have to come back to request additional dates, it becomes a political
issue. The Parks and Recreation Board did not agree with setting a maximum. Ald.
Melcher stated substantiated complaints could affect the number of practice and show
dates allowed. That is reviewed annually and gives the Board some discretion. Motion
carried.
Recommend Approval of Service Agreement with National EMS Billing, Inc.
Mary Ann Sulik of National EMS Billing, Inc. appeared before the Committee. She
provided some background information and a brief outline of how the company would
provide service. The City will receive four different activity reports monthly. The
company charges are based on the amount of money collected each month. Write-offs
were discussed with Ms. Sulik with her noting that the City will only receive a specific
amount for each transport when a patient has Medicare or Medicaid. The remainder
has to be written off and cannot be collected from the patient. She stated that TRIP
(Tax Refund Intercept Program) could be utilized as a means of collection for those
patients not covered by governmental insurance. The agreement does include a
cancellation policy by either party giving a 60-day notice. Ald. Salentine moved to
recommend approval. Ald. Melcher seconded; motion carried.
Recommend Approval of Fire Protection Agreement with Muskego Fire
Department, Inc. for 2006
City Administrator Sheiffer referred to a memo she did regarding all the agreements
with the fire departments. She recommends some potential language changes based
on concerns she has heard. The City Atty. would review any changes. Ald. Salentine
moved to defer to the December 13, 2005 Finance Committee meeting and requested
that Atty. Molter be present. Ald. Madden seconded; motion carried. Ald. Melcher
suggested three references be obtained regarding the selling of any vehicle. Ald.
Salentine would like the attorney to address a new long-term agreement in light of
Muskego Fire Department having formed a new corporate entity.
Recommend Approval of Fire Protection Agreement with Tess Corners Volunteer
Fire Department for 2006
Ald. Salentine moved to defer to the December 13, 2005 Finance Committee meeting.
Ald. Madden seconded; motion carried.
Recommend Approval of Agreement with Tess Corners Volunteer Fire
Department for Ambulance Rescue Service
Ald. Salentine moved to defer to the December 13, 2005 Finance Committee meeting.
Ald. Madden seconded; motion carried. Ald. Melcher suggested one umbrella policy be
required to cover all of the insurance liability.
Recommendation to Reject Bid - ADA Accessibility to Muskego Parks
One bid was received from Bluemels Landscaping in the amount of $34,650. Ald.
Salentine moved to recommend rejection of the bid. The cost is excessive and the City
will rebid the project in spring. Ald. Madden seconded; motion carried.
MAINTENANCE AGREEMENTS
Ald. Melcher moved to approve elevator maintenance agreement for City Hall and the
Police Department in the amount of $2,204. Ald. Madden seconded; motion carried.
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November 22, 2005
REDUCTION IN LETTER OF CREDIT
Recommend Approval of Reduction in Letter of Credit - Forest Glen
Ald. Salentine moved to approve reduction in the Letter of Credit in the amount of
$756,177.00 for Forest Glen pursuant to recommendation of Engineering/Building
Inspection Director McMullen. Ald. Melcher seconded; motion carried.
Recommend Approval of Reduction in Letter of Credit - Boxhorn Reserve
Ald. Melcher moved to approve reduction in the Letter of Credit in the amount of
$502,884.00 for Boxhorn Reserve pursuant to recommendation of Engineering/Building
Inspection Director McMullen. Ald. Madden seconded; motion carried.
VOUCHER APPROVAL
Ald. Melcher moved for approval of payment of General Vouchers and Utility Vouchers.
Ald. Salentine seconded; motion carried. The total General Vouchers is $1,312,281.73
and the total Utility Vouchers is $98,568.44.
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
The Mayor distributed a Timeline for Referendum Question Regarding Changing Office
of Mayor to Part-Time. Discussion ensued if a charter ordinance was required. City
Administrator Sheiffer stated that the City Clerk-Treasurer was doing the research and
has not received a legal opinion from the City Attorney to date. Ald. Patterson asked
that if the City Attorney’s opinion is that a charter ordinance is needed, he explain what
is different that requires one now. What, if anything, has changed? Schroeder noted
that a resolution was done in 1989 that established the salary for a full-time Mayor.
Attorney Molter arrived and stated he will have to conduct the proper research to
provide clarification if a charter ordinance is required.
ADJOURNMENT
Ald. Salentine moved to adjourn at 7:28 PM. Ald. Melcher seconded; motion carried.
Respectfully submitted,
Jill Blenski, CMC
Deputy Clerk