FM20051025
FINANCE COMMITTEE - CITY OF MUSKEGO Approved
MINUTES OF MEETING HELD TUESDAY, OCTOBER 25, 2005
(Audio Recording is Available)
The meeting was called to order at 7:10 PM by Mayor Damaske with Committee
Members Melcher, Madden and Salentine present along with Ald. Borgman,
Buckmaster, Patterson and Schroeder, City Administrator Sheiffer, Clerk-Treasurer
Moyer and Deputy Clerk Blenski. Those present recited the Pledge of Allegiance.
The Mayor stated the meeting was noticed in accordance with the open meeting law.
APPROVAL OF MINUTES
Ald. Salentine moved to approve minutes of the meeting held October 19, 2005. Ald.
Melcher seconded. Under “Review of Minutes of Previous Meeting,” Ald. Melcher
noted that his absence was “excused.” Motion carried.
LICENSE APPROVALS
Temporary “Class B”/Class “B” License - St. Leonard Congregation 11/12/2005
Ald. Salentine moved to recommend approval of a Temporary “Class B”/Class “B” License for
St. Leonard Congregation for November 12, 2005. Ald. Melcher seconded; motion carried.
Recommend Approval of an Amendment to Licensed Premise of “Class B”
Liquor License and Class “A” Dance Hall License - Muskego Moose Lodge
Ald. Salentine moved to recommend approval of a Class “A” Dance Hall license and an
amendment to the licensed premise for the Moose Lodge to include the main building and
outside horseshoe area and parking lot until midnight. Ald. Madden seconded; motion carried.
UNFINISHED BUSINESS
Presentation/Discussion of Potential Phone System, May Include Voicemail
This item was deferred at the October 19, 2005 meeting. IS Director Joe Sommers was
present for this issue. Representatives of TDS and Nortel presented a proposal for a new
phone system. The recommendation is for the Nortel “Business Communication Manager”
(BCM) system. The system features traditional voice but has the ability to migrate into the
voiceover IP world. The proposal is for four separate BCM systems (three BCM 400
and one BCM 50) and the 7208 and 7316 phones. Jeanne Hodorowski of TDS
demonstrated the BCM 50 system and proposed phones. The proposal includes
training for groups of 10 to 12 people at one time. Auto attendant is an option that can
be set up to meet the City’s needs. Ms. Hodorowski stated the advantage to this
system over what the City has now is the networking capability and the ability to reduce
the number of Centrex lines. She stated the system is easy to use. Ald. Salentine
moved to recommend approval. Ald. Madden seconded.
Ald. Patterson asked what the cost savings was. Ald. Madden stated there are so
many variables going on that it is hard to determine what the final savings will be.
There are 24 phones within City Hall that are not being utilized so a cost savings of $16
per line per month could be realized as one example. She estimates that 84 Centrex
lines will be able to be removed. Regarding the life of the system, Jeanne Hodorowski
stated future software upgrades would be available but are optional.
Finance Committee Minutes Page 2
October 25, 2005
Ald. Madden stated the City’s issues with the current system are the number of Centrex
lines and a voicemail system that will not be supported any more. Ald. Patterson asked
Mr. Sommers for his opinion regarding the proposal. Mr. Sommers stated of all the
proposals received, this is probably the one that makes the most sense. The price is
the lowest. He estimates a 5 to 7 year payback. Detail call accounting is available,
which could be useful. Mr. Sommers expressed a concern about the cost going over
the budgeted amount of $65,000. He also is concerned about the maintenance and
upkeep of four separate systems plus the Centrex lines that will be kept. Ald.
Schroeder stated the issue should move on and be discussed further at a future
Council meeting. Motion carried 2-1 with Ald. Melcher casting the “no” vote.
NEW BUSINESS
Approve Vehicle Bids
Ald. Salentine moved to accept the bid from Eric Jacobson for the 1989 patrol truck in
the amount of $17,510 and bid from Chris Hockerman for the 1999 Crown Victoria in
the amount of $1,253.50. Ald. Madden seconded; motion carried.
Approval of Subdivider’s Agreement and Letter of Credit - Copper Oaks
Subdivision
Ald. Salentine moved to recommend approval of the Subdivider’s Agreement and Letter
of Credit for Copper Oaks Subdivision. Ald. Madden seconded; motion carried.
REDUCTION IN LETTER OF CREDIT
Recommend Approval of Partial Release from Cash Bond - Knudsen
Ald. Salentine moved to approve partial release in the amount of $24,000 for the
Knudsen Forcemain pursuant to recommendation of Engineering/Building Inspection
Director McMullen. Ald. Madden seconded; motion carried.
Recommend Approval of Reduction in Letter of Credit - Lindale Villas
Ald. Salentine moved to approve reduction in the Letter of Credit in the amount of
$325,176.50 for Lindale Residences pursuant to recommendation of
Engineering/Building Inspection Director McMullen. Ald. Madden seconded; motion
carried.
VOUCHER APPROVAL
Ald. Melcher moved for approval of payment of General Vouchers in the amount of
$537,611.84 and Utility Vouchers in the amount of $545,700.03. Ald. Salentine
seconded; motion carried.
ADJOURNMENT
Ald. Salentine moved to adjourn at 8:17 PM. Ald. Madden seconded; motion carried.
Respectfully submitted,
Jill Blenski, CMC
Finance Committee Minutes Page 3
October 25, 2005
Deputy Clerk