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FM20050622 CITY OF MUSKEGO Approved FINANCE COMMITTEE MINUTES Wednesday, June 22, 2005 7:00 PM Muskego City Hall, Aldermen’s Room W182 S8200 Racine Ave. Mayor Damaske called the meeting to order at 7:14 PM. In attendance were Committee Members Ald. Melcher and Ald. Salentine, Engineering/Building Inspection Director Sean McMullen, Information Systems Director Joe Sommers, and those per attached sheet. Ald. Madden was excused from the meeting. Those present recited the Pledge of Allegiance. The meeting was posted in accordance with the Open Meeting Law on June 17, 2005. REVIEW OF MINUTES OF PREVIOUS MEETING The minutes of the June 14, 2005 Finance Committee Meeting were reviewed. Ald. Melcher moved to approve the minutes. Seconded by Ald. Salentine. Motion carried 2 - 0. LICENSE APPROVALS Ald. Salentine moved to recommend approval of Operator’s License for Vanesa Szpara, Andrew Peterson, Mark Morin, Jeff Strasser, Carey O’Connor, April Kumlien, John Strasser, James Lovald, Billie Jo Peterson, and David Lewis subject to receipt of fees, favorable police report, and verification of schooling. Seconded by Ald. Melcher. Motion carried 2 – 0. Per written request by Kimberly Verburgt the Finance Committee interviewed her at the end of the meeting. Ald. Salentine moved to recommend approval of Operator’s license for Kimberly Verburgt subject to receipt of fees, favorable police report, and verification of schooling. Seconded by Ald. Melcher. Motion carried 2 – 0. Muskego Community Festival – 8/26, 8/27, 8/28/2005 – Ald. Salentine moved to recommend approval of a Temporary Class “B” license to sell fermented malt beverages and a Temporary “Class B” license to sell wine for the Muskego Community Festival to be held at Veterans Memorial Park on August 26, 27, and 28, 2005 and waive the respective fees. Seconded by Ald. Melcher. Motion carried 2 – 0. Recommend approval of Temporary Operator’s License – Robert Bankenbusch – 8/26, 8/27, and 8/28, 2005 – Ald. Melcher moved to recommend approval of a Temporary Operator’s License for Robert Bankenbusch for the Muskego Community Festival on August 26, 27, and 28, 2005. Seconded by Ald. Salentine. Motion carried 2 – 0. Recommend approval of Temporary Operator’s License – Cindy Krauss – 7/3/2005 – Ald. Melcher moved to recommend approval of Temporary Operator’s License for Cindy Krauss for the event being held by Water Bugs Ski Team, Inc. on July 3, 2005. Seconded by Ald. Salentine. Motion carried 2 – 0. Recommend approval of Dog Fancier Permit – Christiansen – Amy Christiansen was present to discuss with the Finance Committee her application for a Dog Fancier Permit. Ald. Salentine moved to recommend approval of Dog Fancier Permit for Amy Christiansen. Seconded by Ald. Melcher. Motion carried 2 – 0. REVIEW 2005 – 2006 LICENSE APPLICATIONS “Class A” Retailers’ License Jetz Convenience Center (continued from 6/8/05) – At the request of the Finance Committee Mr. O’Connor met with the Committee to discuss a recent liquor law violation. Sentry Foods (continued from 6/8/05) – At the request of the Finance Committee Mr. Semrad met with the Committee to discuss a recent liquor law violation American Drug Stores, Inc. (Osco Drug) – Renewal of License Ald. Salentine moved to recommend approval of 2005 – 2006 “Class A” Retailers’ License for Jetz Convenience Center, Sentry Foods, and American Drug Stores, Inc. (Osco Drug). Seconded by Ald. Melcher. Motion carried 2 – 0. Finance Committee Meeting June 22, 2005 - Page 2 “Class B” Retailers’ License Aud-Mar Supper Club (continued from 6/8/05) – At the request of the Finance Committee Mr. Oschmann met with the Committee to discuss an issue that could affect the renewal of liquor license. Ald. Salentine moved to recommend approval of 2005 - 2006 “Class B” Retailers’ License for Aud-Mar Supper Club contingent on changing agent to Laurie Oschmann. The Lakeview Tavern (continued from 6/8/05) – At the request of the Finance Committee Mr. Lucht met with the Committee to discuss an issue that could affect the renewal of liquor license. Ald. Salentine moved to recommend approval of 2005 – 2006 “Class B” Retailers’ License for The Lakeview Tavern contingent on three, six, nine, and twelve-month review. Seconded by Ald. Melcher. Motion carried 2 - 0 Class “A” Retailers’ License Open Pantry (interview of agent, M. Badani) – Mr. Badani attended the June 8, 2005 Finance Meeting and the Committee felt it was not necessary for him to be at the June 22, 2005 meeting. The Class “A” Retailers’ License was recommended for approval at the June 8, 2005 Finance Meeting. Ald. Salentine moved to recommend approval of Open Pantry’s new agent M. Badani. Seconded by Ald. Melcher. Motion carried 2 – 0. Class “B” Retailers’ License Pizza Hut (interview of agent, H. Stigler) – Ms. Stigler participated in interview of applicants for Operator’s License. The Class “B” Retailers’ License was recommended for approval at the June 8, 2005 Finance Meeting. Ald. Salentine moved to recommend approval of Pizza Hut’s new agent Heather Stigler. Seconded by Ald. Metcher. Motion carried 2 – 0. PERIODIC LICENSE REVIEW Operator’s License – Kerry Shepherd (9-mo check) (continued from 6/8/05) – Pursuant to the Finance Committee’s request on June 8, 2005 a letter was sent to Ms. Shepherd requesting her to attend the June 22, 2005 Finance Meeting to discuss an issue that could affect her Operator’s License. Ms. Shepherd was not present tonight, June 22. Ald. Salentine moved to request a certified, return receipt letter be sent to Ms. Shepherd requesting her presence at the July 6, 2005 Finance Meeting to discuss conditional nine-month review for the Operator’s License Shepherd currently holds and possible revocation or suspension of the license. Seconded by Ald. Melcher. Motion carried 2 – 0. UNFINISHED BUSINESS Approve SBC Centrex Contract – Information Systems Director Joe Sommers presented renewal of SBC Centrex Contract. The previous contract expired in May 2004. Information Systems Director Sommers stated that Aldermen at that time asked that he look at the City getting it’s own phone system and options available before locking into a contract with a set number of lines. The new contract includes a minimum line quantity commitment of twenty-five lines reduced from initial line quantity of two hundred and thirty nine lines. The CompleteLink Contract, the next agenda item to be addressed, has minimum annual revenue commitment of $7,000.00. The previous contract was $35,000.00. The new contract is for three years. Ald. Salentine moved to recommend approval of SBC Centrex Contract. Seconded by Ald. Melcher. Motion carried 2 – 0. Approval of SBC CompleteLink Contract – The CompleteLink Contract partners the Centrex Contract. Additional discounts are available with this contract. Ald. Salentine moved to recommend approval of SBC CompleteLink Contract. Seconded by Ald. Melcher. Motion carried 2 – 0. Consideration of Printer SeNSe program for printer maintenance – Information Systems Director Sommers stated he had looked at program by DID (Print SeNSe) that include labor, parts, and replacement of printer if needed and also programs by Genesis Corporate (Lasercare) and Corporate Express that include labor only. The programs are contingent on the City purchasing printer toner cartridges from the vendor. He presented chart with cost comparison to the current cost of toner cartridges. In the last month seven printers have needed maintenance. If the printers are not placed on a maintenance program the City will have to start replacing five printers per year. Ald. Salentine moved to approve printer maintenance program with Printer SeNSe. Seconded by Ald. Melcher. Motion carried 2 – 0. Finance Committee Meeting June 22, 2005 - Page 3 Review Archery/Trap/Shooting Range at Schultz’s Gun Club – As requested by the Finance Committee on June 8, 2005 Engineering/Building Inspection Director Sean McMullen met with representatives of Schultz’s Rod and Gun Club to review the entire site to address the concern of errant rounds leaving the site th and other issues brought up at the June 8 Finance Meeting. Engineering/Building Inspection Director McMullen addressed his recommendations (see attached memorandum) with the Finance Committee, representatives of Schultz’s Rod and Gun Club, and concerned citizens. Engineering/Building Inspection Director McMullen stated the City has clean clay fill that the City can deliver this week to Schultz’s. See recommendations of memorandum for the need for this material. The Citizens that were present expressed their concerns of stray bullets and noise levels with current baffles installed. A Citizen also presented his concern of notice posted - danger rifle range, do not enter. He can’t use his back property when range is in use. Investigation of illegal shooting taking place on private property adjacent to Gun Club property was mentioned. Discussion took place on bullet trajectory. Engineer /Building Inspection Director McMullen also stated he is recommending the installation improvements be made by the three month review. A citizen in attendance recommended the range be closed until all recommendations are met. Ald. Melcher reviewed th with people in attendance what was presented at the June 8 Finance Meeting. Ald. Salentine recommended approval of Archery/Trap/Rifle License contingent on three, six, nine, and twelve- month review and the other conditions as stated in Engineering/Building Inspection Director McMullen’s memorandum dated June 22, 2005 including recommended timeline of three months, see attached. The issue of a berm on private property was presented. Engineering/Building Inspection Director McMullen to review with Police Chief Johnson. Seconded by Ald. Melcher. Motion carried 2 – 0. NEW BUSINESS Consider DLS Internet Pilot Program – Ald. Melcher moved to defer to the July 6, 2005 Finance Committee meeting. Seconded by Ald. Salentine. Motion carried 2 – 0. MAINTENANCE AGREEMENTS - None RELEASE OF FUNDS Recommend Release of Funds – Prairie Meadows’ Letter of Credit and Developers Deposit - Engineering/Building Inspection Director McMullen explained that the Letter of Credit expires; the subdivision has been completed for a year. The Letter of Credit was not previously released because trees needed replacement. At this time he is recommending releasing the Letter of Credit, it is not being reducing. He is further recommending the Developers Deposit be refunded retaining $2,000.00 until the six trees can be replaced. Ald. Salentine approved releasing the Letter of Credit and Developers Deposit retaining the $2,000.00 until trees can be replaced. Seconded by Ald. Melcher. Motion carried 2 – 0. REDUCTION IN LETTER OF CREDIT - None VOUCHER APPROVAL – None FINANCE DIRECTOR’S REPORT - None COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW – Mayor Damaske stated that a letter was sent to businesses and organizations requesting help with funding of Old Settlement Park. He has had several replies with donations and replies with promises of future donations. Recognition will be given to all donors. ADJOURNMENT – Being no further business to discuss, Ald. Melcher moved to adjourn the meeting at 8:48 PM. Seconded by Ald. Salentine. Motion carried 2 - 0. Respectfully Submitted, Carolyn Warhanek Recording Secretary