FM20050614
FINANCE COMMITTEE - CITY OF MUSKEGO Approved
MINUTES OF MEETING HELD TUESDAY, JUNE 14, 2005
The meeting was called to order at 7:01 PM by Mayor Damaske with Committee
Members Melcher, Madden, and Salentine present along with Ald. Borgman and
Schroeder, Conservation Coordinator/Urban Forester Zagar and Deputy Clerk Blenski.
Those present recited the Pledge of Allegiance. Ald. Buckmaster and Patterson arrived
during the meeting.
Mayor Damaske stated the meeting was noticed in accordance with the open meeting
law.
APPROVAL OF MINUTES
Ald. Salentine moved to approve minutes of the meeting held June 8, 2005. Ald.
Madden seconded; motion carried.
UNFINISHED BUSINESS
1. Recommend Approval of Points for City Administrator
Mayor Damaske stated that Jude Williams of Public Sector Personnel Consultants was
requested to review the City Administrator job description and determine the points for
the position. Ms. Williams gave the position a point assignment of 1,199. The Mayor
stated that number would create internal inequity as it relates to the points for the City’s
other positions. A new assignment of 995 points for the position is being
recommended. The highest point assignment for the City’s existing positions is 956.
Ald. Salentine moved to recommend that the points for the City Administrator position
be 995 with a salary range of $72,442 (minimum), $88,776 (midpoint), and $105,112
(maximum). Ald. Madden seconded; motion carried.
NEW BUSINESS
1. Recommend Acceptance of Offer from U.S. Department of Agriculture for Easement
to Wetlands on Engel Conservation Site
Mr. Zagar stated the City has an opportunity to enroll a portion of the Engel property in
the wetland reserve program. The enrolled lands will be restored to their natural
hydrology through the program. In conjunction with the program, the City will convey a
permanent easement to the U.S. Department of Agriculture for $137,000. Ald.
Schroeder stated he does not have an issue with the program itself. He has an issue
with the easement being permanent. He prefers a 30-year easement, which allows
decisions about the property to be made by future Councils. Alice Klink was present on
behalf of the U.S. Department of Agriculture. She stated there is a way to build
flexibility into the project. Ald. Salentine supports keeping the area green permanently.
Ald. Schroeder stated in September of 2004, he requested that the term of the
easement be researched and brought back to the Council for review. That did not
happen.
Mr. Zagar confirmed that conveying the easement to the U.S. Department of Agriculture
did not jeopardize money that the City was to receive from the DNR for purchase of the
Engel property. Ald. Salentine moved to recommend acceptance of the offer from the
Finance Committee Minutes Page 2
June 14, 2005
U.S. Department of Agriculture for conveyance of an easement in the amount of
$137,000. Ald. Melcher seconded; motion carried.
2. Discuss and Approve Policy for Renewal of Operators’ Licenses
Clerk-Treasurer Janice Moyer appeared before the Committee to discuss the
procedure for renewing operators’ licenses. The Committee made the following
determinations:
a record check for the past two years will be requested for renewals
a special condition(s) listed on an existing license may be removed upon
renewal if the record check does not reveal any new violations/occurrences
renewal operator licenses will be submitted to the Finance Committee and
Common Council for approval.
Ald. Melcher moved for approval of the above. Ald. Salentine seconded; motion
carried.
3. Recommendation to Award Bid - Old Town Hall Facility
The following bids were received:
Rupel Construction, Inc. $115,000
KPH Construction $142,900
Seater Construction Co. $127,800
Ald. Salentine moved to recommend acceptance of the low bid submitted by Rupel
Construction, Inc. in the amount of $115,000. Ald. Melcher seconded; motion carried.
4. Recommendation to Reject Bids - Moorland Road Skate Park
Ald. Salentine moved to recommend the rejection of all bids because of numerous
technical discrepancies. Ald. Madden seconded; motion carried.
5. Amend Retention Pond Maintenance Agreement and Stormwater Management Plan
for Fireside Orchard Subdivision
Ald. Melcher moved to defer (to 6/28 meeting) to allow time for him to talk to residents
in the area. Ald. Salentine seconded; motion carried.
VOUCHER APPROVAL
Ald. Melcher moved for approval of payment of General Vouchers in the amount of
$530,967.23 and Utility Vouchers in the amount of $33,993.41. Ald. Salentine
seconded; motion carried.
ADJOURNMENT
Ald. Salentine moved to adjourn at 7:49 PM. Ald. Melcher seconded; motion carried.
Respectfully submitted,
Finance Committee Minutes Page 3
June 14, 2005
Jill Blenski, CMC
Deputy Clerk