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FM20050608 CITY OF MUSKEGO Approved FINANCE COMMITTEE MINUTES Audio Recording Available Wednesday, June 8, 2005 7:00 PM Muskego City Hall, Aldermen’s Room W182 S8200 Racine Ave. Mayor Damaske called the meeting to order at 7:07 p.m. In attendance were Committee Members Ald. Madden, Ald. Melcher, Ald. Salentine and those per attached sheet. Also in attendance Lt. LaTour, Engineering/Building Inspection Director Sean McMullen, Ald. Schroeder and Ald. Patterson. Those present recited the Pledge of Allegiance. The meeting was posted in accordance with the Open Meeting Law on June 3, 2005. REVIEW OF MINUTES OF PREVIOUS MEETING The minutes of the May 24 2005 Finance Committee Meeting were reviewed. Ald. Melcher moved to approve the minutes. Seconded by Ald. Salentine. Motion carried 3-0. LICENSE APPROVALS Temporary Class “B” Retailer’s License – Water Bugs Ski Team, Inc. (7/3/05)– An application was received from the Water Bugs Ski Team, Inc. for a Temporary Class “B” Retailers License for event to be held at Idle Isle Park, W182S6666 Hartke Dr. Fermented malt beverages will be sold at the concession stand and consumed in the parking lot. Ald. Salentine moved to recommend approval of Temporary Class “B” License for event being held by Water Bugs Ski Team, Inc. on July 3, 2005 from 2:00 PM to Midnight and subject to receipt of fees and favorable police report. Seconded by Ald. Madden. Motion carried 3-0. Temporary Class “B” Retailer’s License – Muskego Lions Club (9/17/05)– An application was received from the Muskego Lions Club for a Temporary Class “B” Retailers License for event to be held at Veterans Memorial Park, W182S8200 Racine Ave. Fermented malt beverages and wine will be sold at the concession stand and consumed in the park. Ald. Salentine moved to recommend approval of Temporary Class “B” License for event being held by Muskego Lions Club on September 17, 2005 from 3:00 PM to 11:00 p.m. and subject to receipt of fees and favorable police report. Seconded by Ald. Madden. Motion carried 3-0. Ald. Salentine moved to recommend approval of Operator’s License for Amy Castellion, Amanda Kutil, Katie Matek, Ashley Pasacavis, Laura Pipp and Cheryl Smutkowski subject to receipt of fees, favorable police report, and verification of schooling. Seconded by Ald. Madden. Motion carried 3-0. Ald. Salentine moved to recommend approval of Operator’s License for Susan Koceja and Rachel Rudolf subject to receipt of application, fees, favorable police report, and verification of schooling. Seconded by Ald. Madden. Motion carried 3-0. Mike Badani, new agent for Open Pantry, was asked to attend the Tuesday, June 14, 2005, Finance Committee, for an interview. James Lovald was asked to attend the Wednesday, June 22, 2005, Finance Committee, for an interview. PERIODIC LICENSE REVIEW Review of Kerry Shepherd’s Operator’s License – In response to a memorandum to the Finance Committee from Chief Johnson, Finance Committee is requesting that Kerry Shepherd appear before the committee at the Wednesday, June 22, 2005 meeting. Review of Tami Somers’s Operator’s License – In response to a memorandum to the Finance Committee from Chief Johnson, Finance Committee found the report favorable. Review of Anthony Burshberger’s Operator’s License – In response to a memorandum to the Finance Committee from Chief Johnson, Finance Committee found the report favorable. Review of Justin Hart’s Operator’s License – In response to a memorandum to the Finance Committee from Chief Johnson, Finance Committee found the report favorable. Finance Committee Meeting June 8, 2005 - Page 2 Review violation at Pioneer Inn–closing hour – Todd Podrug was present and discussed with the Finance Committee the after-hours violation occurrence. A verbal reprimand was given by the Finance Committee members. UNFINISHED BUSINESS Review ArcheryTrap/Shooting Range at Schultz’s Gun Club Lt. LaTour advised the Finance Committee of what he found out during the surveillance they did at the shooting range relative to complaint filed on rounds leaving the range. He also had a videotape on the range set up and this was viewed by those in attendance at the meeting. Officers and members of the gun club responded to the issues brought forward by Lt. LaTour. Ald. Madden recommended that they work with Engineering/Building Inspection Director Sean McMullen before the Wednesday, June 22, 2005 Finance Committee meeting to see what more could be done at the range to contain errant rounds. Ald. Madden moved to defer until June 22, 2005 Finance Committee meeting. Seconded by Ald. Salentine. Motion carried 3-0. (Committee recessed 8:55 p.m.-9:05 p.m.) Review RFPs for Accounting Consultants Ald. Melcher shared his research on the current firm with the committee members. The firm is working well with the Finance Department staff and it would not be beneficial to take that assistance away. He recommended that the RFPs should be done by the city administrator. Ald. Madden was in favor of doing RFPs but wait for the city administrator. Ald. Salentine moved to defer until such a time as a city administrator is on staff and they can work on it together. Seconded by Ald. Madden. Motion carried 3-0. Recommend Approval of Points for City Administrator Mayor reported that the points for the city administrator position would not be available until next Tuesday. Ald. Salentine moved to defer. Seconded by Ald. Madden. Ald. Salentine clarified that if available, it would be Tuesday; if not, then Wednesday. Motion carried 3-0. NEW BUSINESS Approval of 2005-2007 Contract for Interior Inspection Ald. Salentine stated the assessor was waiting for comments from Attorney Molter. Ald. Salentine moved to recommend approval to Common Council pending Attorney Molter’s critique. Seconded by Ald. Madden. Motion carried 3-0. Re-creation of Plan Director Position Committee members were in receipt of a memo (attached to these minutes) supporting re-creating the Plan Director position. Ald. Melcher cautioned that they need to look at the salary picture across the board. The Interim Plan Department Head has acquired the American Institute of Certified Planners certification. Mayor was recommending that the employee be offered the position of Plan Director. Ald. Salentine moved to recommend the re-creation of Plan Director position to the Common Council. Seconded by Ald. Madden. At this time, Ald. Schroeder addressed the committee members on the history of the position and the positions that were in the Plan Department as well as actions taken by the Common Council. One major point was the creation of the Community Development Director position and the elimination of the Plan Director position. Committee discussed whether there was now a need for a Community Development Director. Ald. Salentine amended the motion to move the Interim Plan Department Head to Plan Director while bringing back the Plan Director job description and eliminating Community Development Director job description. Amended motion seconded by Ald. Madden. Ald. Schroeder further pointed out that the points would have to revert to the original Plan Director job description points of 798/71 or it would have to be re-evaluated. He referred to Resolution #255-2003 (copy attached) and this would be the existing points under the Community Development Director (former title Planning Director) heading. Ald. Madden stated they would have to go back to the original in Authority and Responsibility. Any evaluation would be done when the city administrator came on staff. Amended motion carried 3-0. At this time, Finance Committee members noted one citizen still in the galley. The citizen was Mr. Mark Bergeson, the new agent for Pick ‘n Save and he was at the meeting for a liquor license. He was informed that this portion of the meeting had already occurred. Mr. Bergeson stated that he had arrived late and would be willing to come back in two weeks. Pick ‘n Save was listed as part of the License Listing and Mr. Mark Bergeson as the agent. Ald. Salentine informed him that they would be making a motion to the Common Council recommending approval. Committee members offered their apology. Finance Committee Meeting June 8, 2005 - Page 3 rd Request from Karen Ives-Gray to Reinstate 3 Installment of Tax Collection (Tax Key #2166074 Ald. Salentine moved to deny the request from Karen Ives-Gray. Seconded by Ald. Madden. Motion carried 3-0. Request from Thomas McDermott, Jr. to Refund Interest and Penalties for Tax Key #2225999007 Ald. Melcher moved to deny the request from Thomas McDermott, Jr. Seconded by Ald. Madden. Motion carried 3-0. MAINTENANCE AGREEMENTS--None REDUCTION IN LETTER OF CREDIT Approval of Reduction on Letter of Credit for Cherrywood Bridge, St. Andres Village, MRED, Big Muskego Estates, Candlewood Addition 1, Kenwood Estates, Chamberlain Hills and Fireside Orchard Ald. Salentine moved to recommend approval for the reduction in letter of credit for Kenwood Place in the amount of $514,327.50, Chamberlain Hill in the amount of $36,831.79, MRED-Commercial in the amount of $46,288.71 and Fireside Orchard in the amount of $513,166.00. Seconded by Ald. Madden. Motion carried 3-0. RELEASE OF FUNDS Ald. Salentine moved to recommend the release of the entire letter of credit in the amount of $20,000.00 and the entire developer’s deposit in the amount of $8,482.50 for the Candlewood Creek bridge project. Seconded by Ald. Melcher. Motion carried 3-0. VOUCHER APPROVAL--None REVIEW 2005-2006 LICENSE APPLICATIONS The Committee reviewed spreadsheets provided by Deputy Clerk Jill Blenski. Also reviewed were the police incident reports (if any) for each establishment. “Swimming Beach/Waterway Marker Licenses Ald. Salentine moved to recommend approval for swimming beach/waterway marker licenses for the following entities for 2005-2006. Seconded by Ald. Madden. Motion carried 3-0. “Swimming Beach/Waterway Marker Licenses – Trade Names Aud-Mar Supper Club Amann’s Beach Club Parks & Recreation Department, City of Muskego Class “B” Retailers’ License for the Sale of Fermented Malt Beverages Ald. Salentine moved to recommend approval of Class “B” Retailers License for the following establishments for 2005-2006. Seconded by Ald. Melcher. Motion carried 3-0. Class “B” Retailers’ License – Trade Names Pizza Hut Schultz Resort Rod & Gun Club Wings & Whitetails Taxidermy Class “A” Retailers’ License for the Sale of Fermented Malt Beverages – Ald. Salentine moved to recommend approval of Class “A” Retailers’ License for the following establishments for 2005-2006. Seconded by Ald. Madden. Motion carried 3-0. Class “A” Retailers’ Licenses – Trade Names Dhillion Petro Mart Johnny’s Kwik Trip #664 Open Pantry Food Marts #491 “Class A” Retailers’ Licenses for the Sale of Fermented Malt Beverages and Intoxicating Liquors – Ald. Salentine moved to defer approval of “Class A” Retailers’ Licenses for Sentry Foods #220 and Jetz Convenience Center and to invite them to the Wednesday, June 22, 2005 Finance Committee meeting. Seconded by Ald. Madden. Motion carried 3-0. Ald. Salentine moved to recommend approval of Class “A” Retailers’ License for the following establishments for 2005-2006. Seconded by Ald. Madden. Motion carried 3-0. Finance Committee Meeting June 8, 2005 - Page 4 “Class A” Retailers’ Licenses - Trade Names ALDI’S Muskego Warehouse Beer & Liquor Loomis Petro Mart Pick ‘n Save Janesville Marathon Tess Corners House of Treasurers Muskego Lakes Subs & Liquor Class “B” Retailers’ License for the Sale of Fermented Malt Beverages and Intoxicating Liquors Ald Salentine moved to defer approval of Class “B” Retailers License for Aud-Mar Supper Club and The Lakeview Tavern and to invite them to the Wednesday, June 22, 2005 Finance Committee meeting. Seconded by Ald. Madden. Motion carried 3-0. Ald. Salentine moved to recommend approval of Class “B” Retailers’ License for the following establishments for 2005-2006. Seconded by Ald. Madden. Motion carried 3-0. Class “B” Retailers’ License – Trade Names R & Bs Stage Coach Inn Alpine Lanes Amann’s Beach Club Pioneer Inn Boxhorn’s Gun Club The Breakers Bushy’s Pub & Grill Club Durham Williams Supper Club Delta Family Restaurant DJ’s Pub & Grill Hunter’s Nest Leah’s Italian Restaurants Valley Green Golf Course & Lounge Mather Lanes Villa Italian Restaurant Linda’s Place Muskego Lakes Country Club Muskego Moose Lodge #1057 P & D DeMarinis Denoon Saloon Spitfires Food & Spirits Kara-Oke Inn Mug-Z’s Pub & Grill Schmidt’s Refuge Sobek’s Resort Ted’s Country Squire The Brick House Tres Locos FINANCE DIRECTOR’S REPORT The Interim Finance Director’s report was accepted as submitted. COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW - None ADJOURNMENT – Being no further business to discuss, Ald. Madden moved to adjourn the meeting at 10:01 PM. Seconded by Ald. Melcher. Motion carried 3-0. Stella Dunahee, CPS Recording Secretary Finance Committee Meeting June 8, 2005 - Page 5 W182 S8200 Racine Avenue PO Box 903 Muskego, WI 53150 (414) 679-5675 INTEROFFICE MEMORANDUM Date: May 19, 2005 To: Aldermen From: Charles H. Damaske, Mayor Re: Plan Director/Zoning Administrator As you are all in receipt of Jeff Muenkel’s email advising that he has taken and passed his test for AICP (American Institute of Certified Planners) certification, I am writing to advise that as of June 1, 2005, I would like to offer the Plan Director/Zoning Administrator position to Jeff. Since December 2003, he is the Interim Plan Director. At the November 25, 2003 Common Council meeting, Resolution #255-2003 was adopted appointing Jeff Muenkel as Interim Plan Director and recommending a bi-weekly salary of 80% of the (Plan Director/Zoning Administrator Position). At that same meeting, Resolution #255-2003 was adopted reorganizing the Plan Department and creating a Community Development Director position, revising the GIS Coordinator position and revising the Associate Planner position; apparently eliminating the Plan Director/Zoning Administrator position. At the March 23, 2004, Common Council meeting, Resolution #053-2004, Resolution to create the position of Planner and approve the job description, points and salary range, was adopted. It appears as if this position was created in order to have a position for Jeff Muenkel once the Community Development Director was hired and Jeff was no longer the Interim Plan Director/Zoning Administrator. Finance Committee Meeting June 8, 2005 - Page 6 The Plan Director/Zoning Administrator Position’s requirements are as follows: Master’s degree in Urban Planning, Geography, Public Administration or related field, three to five years urban planning experience, or any combination of education and experience that provides equivalent knowledge, skills, and abilities. Valid Wisconsin motor vehicle operator’s license required. Jeff Muenkel has now fulfilled the three years urban planning experience as well as achieved the highest accreditation in the Plan Field. Previous administration had indicated that Jeff would have to obtain AICP certification before he could have the Plan Director/Zoning Administrator position. Please review and advise if you would agree to reinstate the original Plan Director/Zoning Administrator position and offer it to Jeff effective June 1, 2005. Finance Committee Meeting June 8, 2005 - Page 7 COMMON COUNCIL - CITY OF MUSKEGO RESOLUTION #053-2004 RESOLUTION TO CREATE THE POSITION OF PLANNER AND APPROVE THE JOB DESCRIPTION, POINTS AND SALARY RANGE WHEREAS, The Finance Committee has reviewed the Job Description, Points and Salary Range for a Planner Position and recommended approval. NOW, THEREFORE, BE IT RESOLVED That the Common Council of the City of Muskego, upon the recommendation of the Finance Committee, does hereby approve the creation of the position of Planner in accordance with the attached job description, with the points and salary range as follows: KN 51VM (247), PR 5EA (107), AR EII3C (123), and WC A2L (5) for a total of 482 points Minimum Midpoint Maximum $44,858 $54,973 $65,088 DATED THIS 23rd DAY OF March , 2004. SPONSORED BY: FINANCE COMMITTEE Ald. Rick Petfalski Ald. Nancy Salentine Ald. Eric Schroeder This is to certify that this is a true and accurate copy of Resolution #053-2004 which was adopted by the Common Council of the City of Muskego. __________________________ Clerk-Treasurer 3/2004jmb Finance Committee Meeting June 8, 2005 - Page 8 COMMON COUNCIL - CITY OF MUSKEGO RESOLUTION #255-2003 APPROVAL OF REVISED JOB POINTS (PLAN DEPARTMENT) WHEREAS, A reorganization of the Plan Department has resulted in a review of the points for the Planning Director (new title-Community Development Director), GIS Coordinator and Associate Planner positions; and WHEREAS, The Finance Committee has reviewed the existing points for the positions and has recommended the following revisions: Community Development Director (former title Planning Director) Existing Points Revised Points KN 6VM (327) KN 6VM (327) PR 6EA (187) PR 6EA (187) AR FIII4C (284) AR FIII4C (327) WC A1.L (0) WC A1.L (0) Totals 798 841 Salary Plan Range 71 72 Salary Plan @ Range 72 Min. $61,837 Mid $75,781 Max $89,725 GIS Coordinator Existing Points Revised Points KN 5IVM (215) KN 5IVM (247) PR 4DA (70) PR 5DA (81) AR DII3B (81) AR DII3B (81) WC A1.L (0) WC A1.L (0) Totals 366 409 Salary Plan Range 54 56 Salary Plan @Range 56 Min. $41,655 Mid $51,048 Max $60,441 Associate Planner Existing Points Revised Points KN 5IIIP (187) KN 5IIIP (215) PR 4CE (46) PR 4DE (53) AR DII2B (61) AR DII3B (70) WC A2.L (5) WC A2.L (5) Totals 299 343 Salary Plan Range 50 53 Salary Plan @Range 53 Min. $38,681 Mid $47,402 Max $56,125 WHEREAS, The Finance Committee has recommended that with the revised points, the GIS Coordinator position should be compensated at 90.35% of the Range 56 midpoint resulting in an annual increase of $2,222; and Finance Committee Meeting June 8, 2005 - Page 9 WHEREAS, The Finance Committee has recommended that with the revised points, the Associate Planner position should be compensated at 85.19% of the Range 53 midpoint resulting in an annual increase of $2,883. NOW, THEREFORE, BE IT RESOLVED that the Common Council of the City of Muskego, upon the recommendation of the Finance Committee, does hereby approve the revised points and salary ranges for the above positions. BE IT FURTHER RESOLVED That the salary adjustments for the GIS Coordinator and Associate Planner are approved effective December 8, 2003. DATED THIS 25th DAY OF November 2003. SPONSORED BY: FINANCE COMMITTEE Ald. Rick Petfalski Ald. Nancy C. Salentine Ald. Eric Schroeder This is to certify that this is a true and accurate copy of Resolution #255-2003 which was adopted by the Common Council of the City of Muskego. ________________________________ Clerk-Treasurer 11/03jmb Finance Committee Meeting June 8, 2005 - Page 10 Sharon Mueller City of Muskego Interim Finance Director Finance Department Interim Finance Director Report 6/08/05 - Revised Major Projects and Activities being worked on within the Finance Department: 2004 City and Sewer Audit – GASB 34 reporting requirements. Staff is preparing the MD&A (Management Discussion & Analysis) for the final report. Received first Draft of the City Report. 2004 Budget Amendment – Budget amendment for 2004 will be completed once final draft of City Financial Statements have been received. 2004 PSC Report for Water Utility – The 2004 Water Utility PSC report was submitted to the State on April 1, 2005. Water Rate Increase Simplified Rate Case – Applied to PSC on April 27, 2005. Published in Sun on May 5, 2005. Rates to go into effect October 1, 2005. WPS – Meeting with WPS on June 6 to discuss renewal rates for 2006. 2006 Budget - Goal setting for 2006 Budget was discussed at the May 12th Committee of the Whole. Budget worksheets and calendars have been distributed to department heads on May 31. Special Assessment Software – Staff continues to work through issues with the vendor relating to the tracing WCA and RCA Assessments on the software system. MMSD Housing Survey Report – The MMSD Housing survey report was completed and submitted the week of May 23, 2005.