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FM20050420 CITY OF MUSKEGO Approved, as corrected, 4/26/05 FINANCE COMMITTEE MINUTES Wednesday, April 20, 2005 7:00 PM Muskego City Hall, Aldermen’s Room W182 S8200 Racine Ave. Acting Chairmen Ald. Melcher called the meeting to order at 7:02 PM. In attendance were Committee Member Ald. Schroeder, Information Systems Director Joe Sommers, and those per attached sheet. Ald. Madden was excused from meeting. Mayor Damaske arrived at 7:21 PM. Those present recited the Pledge of Allegiance. The meeting was posted in accordance with the Open Meeting Law on April 15, 2005. REVIEW OF MINUTES OF PREVIOUS MEETING The minutes of the April 12, 2005 Finance Committee Meeting were reviewed. Ald. Schroeder moved to approve the minutes. Seconded by Ald. Melcher. Motion carried 2 - 0. LICENSE APPROVALS Ald. Schroeder moved to recommend approval of Operator’s License for Jason Plew and Erica Thompson subject to receipt of fees, favorable police report, and verification of schooling. Seconded by Ald. Melcher. Motion carried 2 - 0. PERIODIC LICENSE REVIEW Joseph Gross (6 Month Review) – A check with the Wisconsin Crime Information Bureau and the City of Muskego Police Department Records revealed no new record of arrest since January 18, 2005 the date of last report. UNFINISHED BUSINESS Review request for Computer Specialist salary adjustment – Information Systems Director Sommers is recommending an adjustment in salary to 100% of midpoint effective January 1, 2004 for the Computer Specialist position. In the 2003 Salary Plan study the position was at 86.47% of midpoint, below the recommended 105%. If a non-represented employee is hired at 80% of midpoint the only way that employee is brought up to midpoint is through cost of living and performance increases. Information Systems Director Sommers is bringing this forward for his employee but understands there may be implications involving other employees. Ald. Schroeder felt this should be brought to the Committee of the Whole for Common Council to consider bringing everyone to 85%, 90%, 95% or 100% as a group. In 2003 it was decided to bring everyone that ranked under 80% up to 80%. Information Systems Director Sommers worked with a Committee consisting of previous Mayor Slocomb, Executive Assistant/HR Coordinator Anderson, Interim Finance Director Mueller, and the previous Finance Director Gunderson preparing information to bring Schedule 7 current to January 2005. Ald. Schroeder moved to send this to the May Committee of the Whole meeting as an agenda item titled Possible Salary Plan Adjustments. Seconded by Ald. Melcher. Motion carried 2 – 0. NEW BUSINESS Recommend approval of Boxhorn Reserve Subdivision Development Model Home Agreement – Lots 1, 2, 16, 17, 18, & 19 – Ald. Schroeder moved to recommend approval of the Boxhorn Reserve Subdivision Development Model Home Agreement – Lots 1, 2, 16,17, 18, & 19. Seconded by Ald. Melcher. Motion carried 2 – 0. Finance Committee Meeting April 20, 2005 - Page 2 Approve 2005 Water Bugs Ski Team, Inc. agreements/lease – Mr. Dave Birkle of the Water Bugs Ski Team was present to discuss agreements with the Finance Committee. Ald. Schroeder moved to approve the 2005 Agreement and Compliance Checklist and also recommend for approval the 2005 Idle Isle Building Lease, 2005 Pier Agreement, and 2005 Ski Jump Agreement. Seconded by Ald. Melcher. Ald. Schroeder noted there would be thirty practice dates and fifteen show dates. There are no significant changes in the agreements except that a 100-foot temporary buoy will be placed away from both islands and the fishing pier during all shows and practices. There will also be two unscheduled visits per month to Idle Isle Park by the Muskego Police Department to verify compliance of the rules. The Police Department will turn in the Compliance Checklist Report to Parks and Recreation Director Craig Anderson who in turn will report any complaints/violations to the Parks and Recreation Board. The Water Bugs will be denied permission to use Idle Isle Park for the next two-scheduled practice and/or show dates for a first offense. Additional offenses (depending on number of offenses) could result in the denial of the remainder of the year’s schedule, and possible affect on next year’s request. Motion carried 2 – 0. Approval of motorcycling event – G&G Power Sports – Ald. Schroeder moved to approve G&G Power Sports motorcycling event. Seconded by Ald. Melcher. Mr. Bill Gara from G&G Power Sports was present to answer Finance Committee questions. A request by G&G Power Sports to host a one-time event for motorcycles on Saturday, May 14, 2005 from 10:00 AM to 4:00 PM was presented to the Finance Committee. G&G Power Sports would like to rent a motorcycle dynamometer to run motorcycle horsepower tests. The dynamometer is inside an enclosed trailer. The trailer has sound absorbing capabilities. The open end of the trailer would be pointed at the Muskego Centre away from the residential areas. If complaints were received the doors of the trailer can be closed during horsepower test that runs for a 15 to 20 seconds burst, shuts down for a minute and then runs again for 2 more times to complete test. The doors would then be opened immediately after the run. Also, the side door can be opened and if necessary a piece of Plexiglas can be put in allowing people to view test. Mr. Gara stated he is looking for 25 people to participate in the test and spreading the test for these people throughout the day. G&G Power Sports could place an ad in the Muskego Sun to make nearby residences and others aware of the event and that there is the possibility of noise taking place or they could place fliers at nearby local businesses. The Finance Committee requested the Police Department be made aware of the event and that if a noise compliant was received the doors should be closed during the test. If additional noise complaints were received G&G Power Sports would have to follow the lead of the responding officer or orders of the Police Chief. Motion carried 2 – 0. Review request for Unified Messaging System (voicemail) – Information Systems Director Sommers stated the project started as a telephone system replacement. The costs to replace the City’s telephone system were significantly higher than budgeted and therefore staying with the current Centrex System with SB SBC is the most economic. The current voice mail system that was purchased in January 2000 and runs on Window NT was then looked at because the current vendor indicated they would like to drop support for our existing product this year. A definite date has not been specified. Information Systems Director Sommers presented quotes for a unified messaging replacement and is recommending the Callware Callegra unified messaging solution. Unified messaging allows the user to receive their voice mail with the computer through integration with Outlook. Voice mail can be played from the computer, your telephone at work or by calling in when away from work. The voice mail message could be attached to an e-mail message. Ald. Schroeder stated he was not sure he like the concept of we have the money so it should be used on something. He would like to see this placed on the 2006 Capital Budget for Common Council to make the decision. Ald. Melcher stated that if a definite date for support being dropped is determined it may be necessary to bring this back to the Finance Committee this year for reconsideration. If the replacement systems is not approved maintenance will have to be purchased dating back to the first of the year for the existing system. Ald. Schroeder moved to have a unified messaging replacement placed in 2006 Capital Budget but if a specific date for dropping support is known, and this date changes the mind of the Committee, the replacement system can be brought back to the Committee. Seconded by Ald. Melcher. Motion carried 2 – 0. MAINTENANCE AGREEMENTS Approve maintenance agreement for staff use copier, $42.53/mo (2004 $38.73/mo) - Library Director Holly Sanhuber sent request for approval of the maintenance agreement for the staff copier. This is a one- year, toner-inclusive contract, which allows for 4,000 copies a month. Ald. Schroeder moved to approve the maintenance agreement with Gordon Flesch for the staff use copier. Seconded by Ald. Melcher. Motion carried 2 – 0. Finance Committee Meeting April 20, 2005 - Page 3 Approve maintenance agreement for staff desktop copiers, $108.75/yr (2004 $99.04/yr) - – Library Director Holly Sanhuber sent request for approval of the maintenance agreement for two desktop copiers. These are one-year, toner-inclusive contracts, which allow for 10,000 copies yearly, per machine. Ald. Schroeder moved to approve the maintenance agreement with Gordon Flesch for the two staff use copiers. Seconded by Ald. Melcher. Motion carried 2 – 0. RELEASE OF FUNDS--None REDUCTION IN LETTER OF CREDIT - None VOUCHER APPROVAL – None FINANCE DIRECTOR’S REPORT - None COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW – Mayor Damaske stated he arrived late because he was attending a D.A.R.E. program at Bay Lane Middle School. During the afternoon he also attended the D.A.R.E. program at Lake Denoon Middle School. ADJOURNMENT – Being no further business to discuss, Ald. Schroeder moved to adjourn the meeting at 8:15 PM. Seconded by Ald. Melcher. Motion carried 2 - 0. Respectfully Submitted, Carolyn Warhanek Recording Secretary