FM20050322
FINANCE COMMITTEE - CITY OF MUSKEGO Approved, as
MINUTES OF MEETING HELD TUESDAY, MARCH 22, 2005 corrected, 4/6/05
The meeting was called to order at 7:04 PM by Mayor Slocomb with Committee
Members Salentine, Madden and Schroeder present along with Ald. Borgman, Ald.
Buckmaster, Deputy Clerk Blenski, and Interim Plan Director Muenkel. Also present
was Stella Dunahee. Those present recited the Pledge of Allegiance. Ald. Patterson,
City Attorney Molter, and Clerk-Treasurer Moyer arrived during the meeting.
Mayor Slocomb stated the meeting was noticed in accordance with the open meeting
law.
APPROVAL OF MINUTES
Ald. Salentine moved for approval of the minutes of the meeting held March 16, 2005.
Ald. Madden seconded; motion carried.
LICENSE APPROVALS
Temporary “Class B” License to Sell Wine - Friends of the Library - 5/7/2005
Ald. Salentine moved to recommend approval of a “Class B” Retailer’s License for
Friends of the Library for a wine and cheese tasting event to be held on May 7, 2005.
Ald. Madden seconded; motion carried.
Amendment to Operator’s License - S. Roushia for 5/7/2005
Ald. Salentine moved to amend the Operator’s License for Suzette Roushia to allow her
to work at the May 7, 2005 Friends of the Library event. Ald. Madden seconded;
motion carried.
NEW BUSINESS
Annual Review and Proposed Revisions of Job Descriptions - Plan Department
Mayor Slocomb stated the job description of the Plan Secretary position has been
updated to include duties that were omitted. Ald. Salentine moved to approve. Ald.
Madden seconded. It has been determined that the updated job description warrants
an increase in the Authority and Responsibility rating from 60 61 to 81.
Ald. Schroeder stated he would like to see the job descriptions for the entire
department even if some do not have any changes. This would be helpful so the
Committee members could see how the ratings for the various positions within a
department compare to each other. In addition, Ald. Schroeder requested a
spreadsheet that illustrates the pay grades for all City Hall employees. This can be
used for comparison purposes to ensure that there is consistency.
Ald. Schroeder also stated that in general, he perceives the Authority and
Responsibility rating for nonrepresented positions to be higher. The proposed increase
to 81 for the Plan Secretary position exceeds the rating for some of the nonrepresented
employees in that category. The Mayor said in general that might be true but there are
exceptions; you look at what financial impact an employee’s mistake could have on the
organization. Mayor Slocomb stated a spreadsheet could be provided which will
illustrate the points and pay grades for all City Hall positions (represented and
Finance Committee Minutes Page 2
March 22, 2005
nonrepresented). Ald. Schroeder stated that information would be helpful to justify any
increases. Ald. Madden agreed that the information Ald. Schroeder requested would
be beneficial.
Mr. Muenkel clarified that it was his understanding that only job descriptions with
revisions were to be brought to the Finance Committee. Ald. Schroeder stated he does
not want the process to become one of reward or competition. Ald. Salentine moved to
defer.
Mrs. Dunahee stated that she is very familiar with the various secretarial positions.
“Crossed signals” are received from administration. She does not believe the
responsibilities added to the (Plan Secretary) position regarding CDA are any different
than responsibilities added to other secretarial positions, such as learning Frontpage
and putting information on the web page. We were told it was just another software
program and had no point value. The CDA is just another committee. Duties regarding
other committees have been added to positions; you can’t say that one committee is
more important than another. The City now has a floater position to assist with crunch
times and increased workload. In addition, the revised job description notes that there
are strict deadlines. Strict deadlines are part of all City departments. If points are
awarded to one position for deadlines, the same point value must be given to others.
That is only fair. Mrs. Dunahee noted that other employees have been given signature
authority and are also held accountable for that responsibility. She requested careful
consideration regarding how making a change for one position may affect others. Ald.
Schroeder seconded; the motion to defer carried.
Approve 2005 Parks Service Contracts
Ald. Schroeder moved to approve the following:
Lawn Mowing - Bluemel’s Maintenance Service, Inc. $14,000/year
(Contract is for two years.)
It should be noted that following the Committee’s recommendation on March 22, 2005, the above
contractor (Bluemel’s) backed out. At a special meeting held on March 29, 2005, the Common Council
moved to approve a lawn mowing agreement for 2005 - 2006 with F & W Landscape Specialists.
Weed Eradication - F & W Landscape Specialists $1,750/year
Grounds Maintenance - Terra Firma Landscape, Inc. $3,915/year
Ald. Madden seconded; motion carried.
Recommend Approval of 2005 - 2006 Police School Liaison Agreement
Ald. Schroeder moved to recommend approval. Ald. Madden seconded; motion
carried. Ald. Schroeder stated he wanted the item discussed but would do so at
Council.
Recommend Approval of Subdivider’s Agreement and Letter of Credit Amount -
Fitzpatrick
Ald. Schroeder moved to recommend approval. Ald. Salentine seconded; motion
carried.
Finance Committee Minutes Page 3
March 22, 2005
Recommend Approval of Agreement with Bonestroo Rosene Anderlik & Associates, Inc.
Mayor Slocomb stated the agreement language is the same as the agreements
between the City and other engineering firms. Ald. Schroeder moved to recommend
approval of the agreement to Council. Ald. Salentine seconded; motion carried.
Recommend Approval of Letter of Credit - Onyx Waste Services Midwest, Inc.
Mayor Slocomb stated the existing contract calls for the surety to be a performance
bond. Onyx has requested that a letter of credit be allowed as surety in lieu of a
performance bond. Ald. Schroeder moved to recommend approval. Ald. Madden
seconded; motion carried.
Recommend Approval of Amendment to Refuse/Recycling Contract with Onyx Waste
Services Midwest to Allow Letter of Credit
Mayor Slocomb stated this approves an amendment to the contract language to allow a
letter of credit as contract security. Ald. Madden seconded; motion carried.
VOUCHER APPROVAL
Ald. Schroeder moved for approval of payment of General Vouchers in the amount of
$554,559.87, Tax Checks in the amount of $3,031.59 and Utility Vouchers in the
amount of $2,309,021.28. Ald. Madden seconded; motion carried.
COMMUNICATIONS AND OTHER MISCELLANEOUS BUSINESS
Ald. Salentine noted that the agenda for tonight’s meeting was very full while only one
item was on the agenda for last Wednesday’s meeting. She does not want this to
become a trend.
ADJOURNMENT
Ald. Madden moved to adjourn at 7:37 PM. Ald. Schroeder seconded; motion carried.
Respectfully submitted,
Jill Blenski, CMC
Deputy Clerk