FM20041103
CITY OF MUSKEGO Corrected/Approved
FINANCE COMMITTEE MINUTES
Wednesday, November 3, 2004
7:00 PM Muskego City Hall, Aldermen’s Room
W182 S8200 Racine Ave.
Mayor Slocomb called the meeting to order at 7:05 PM. In attendance were Committee Members Ald.
Salentine, Ald. Schroeder, and Ald. Madden, Finance Director Dawn Gunderson, Police Chief John Johnson,
Information Systems Director Joe Sommers, and those per attached sheet.
Those present recited the Pledge of Allegiance.
The meeting was posted in accordance with the Open Meeting Law on October 29, 2004.
REVIEW OF MINUTES OF PREVIOUS MEETING
The minutes of the October 26, 2004 Finance Committee Meeting were reviewed. Ald. Salentine moved to
approve the minutes. Seconded by Ald. Madden. Motion carried 3 - 0.
LICENSE APPROVALS
Ald. Salentine moved to recommend approval of Operator’s License for Robert Raasch, Michael
Miscikowski, Thomas Moritz, and Kristina Smiley subject to receipt of fees, favorable police reports,
and verification of schooling. Seconded by Ald. Madden. Motion carried 3 - 0.
PERIODIC LICENSE REVIEW - None
UNFINISHED BUSINESS - None
NEW BUSINESS
Approve U.S. Cellular Agreement for Employee Plan – Information Systems Director Sommers is
requesting a two year extension of the contract with US Cellular for employee usage. There are currently
159 participants. Individual contracts are signed between each employee and U.S. Cellular, with the City
holding the master contract. U.S. Cellular will continue to offer Corporate Custom 3 at a rate of $8.00 per
line and $0.09 per minute within the home area and $0.30 per minute nationwide roaming. There are Calling
Plans available for high volume users. Ald. Salentine moved to approve the two-year Cellular Service
Agreement between U.S. Cellular and the City of Muskego. Seconded by Ald. Madden. Motion
carried 3 – 0.
Approve Waukesha County 2005 contract for Tax – Information Systems Director Sommers is requesting
a one-year extension, through December 31, 2005, to the Waukesha County Tax contract that has been in
place since 2002. The fees being proposed are the same as 2004.
Tax Listing/Billing Services – Fee per Tax Key Parcel Number $1.31
Notice of Assessment Services on Addendum A $1.47
Ald. Madden moved to approve a one-year extension, through December 31, 2005, to the Waukesha
County Property Tax Assessment and Billing contract. Seconded by Ald. Salentine. Motion carried
3 – 0.
Recommend approval of renewal of Cleaning Service Agreement – Finance Director Gunderson
presented Agreement between the City of Muskego and Jani-King of Milwaukee for cleaning services for
January 1, 2005 through December 31, 2005. The monthly 2005 cost, which breaks down as follows, is five
percent lower then 2004 monthly cost:
City Hall $1,844.00
Police Department $1,530.00
Library $2,567.00
Public Works/Utility Garage $ 452.00
Total $6,393.00 per month
During the months of May through September, the Park Facilities will be serviced per the cleaning schedule
included in the agreement for a one-time charge of $3,200.00. Ald. Salentine moved to recommend
approval of the cleaning service agreement with Jani-King of Milwaukee. Seconded by Ald. Madden.
Motion carried 3 – 0.
Finance Committee Meeting
November 3, 2004 - Page 2
Recommend approval of Carpet Cleaning Agreement – Finance Director Gunderson presented the
carpet cleaning proposals that included quotes from both local and regional contractors. The quotes were for
two cleanings per year. The following quote from Jani-King of Milwaukee included protective coating:
City Hall $1,026.00
Police Department $ 540.00
Library $1,746.00
Total $6,624.00 per year
Ald. Salentine moved to recommend approval of Carpet Cleaning Agreement with Jani-King of
Milwaukee. Seconded by Ald. Madden. Motion carried 3 – 0.
Recommend approval of Agreement with Tess Corners Volunteer Fire Dept. for rescue service –
Finance Director presented a copy of the 2004 Agreement for Ambulance Services with the Tess Corners
Volunteer Fire Department. A memorandum was received from the Tess Corners Volunteer Fire Department
stating there would be no increase for 2005.
Patient transported to a medical facility $290.00
Patient that refuses transport to a medical facility $145.00
The 2005 language would be the same as in the 2004 agreement. The City shall have the right to recoup
the said monies paid to Tess Corners on behalf of the patient. The City bills Medicare on behalf of the
patient otherwise the bill for rescue service is sent to the patient. Ald. Salentine moved to recommend
approval of 2005 Agreement with the Tess Corners Volunteer Fire Department for rescue service.
Seconded by Ald. Madden. Motion carried 3 – 0.
Recommend approval of Lease Agreement with the Chamber of Commerce – A copy of the 2004 Lease
Agreement between the City of Muskego and the Muskego Chamber of Commerce was provided to the
Committee. Because of space needs the Chamber of Commerce is requesting a lease with a two or three
month notice due to the possibility of the need to relocate in 2005. It was noted that the current contract
states the Lessee has the right to terminate the lease upon thirty days notification. Ald. Salentine moved to
recommend approval of 2005 Lease Agreement between the City of Muskego and Muskego Chamber
of Commerce. Seconded by Ald. Madden. Motion carried 3 – 0.
Approve organizational change, Police Department – Police Chief Johnson explained that effective
October 31, 2004 Lt. Steven Kukowski has requested to be reassigned to the position of Staff Sergeant. At
this time, after reviewing the current organizational structure, Chief Johnson is not requesting a replacement
for the Lieutenant’s position. Currently there are four Staff Sergeants (change would be to 5), 3 Patrol
Sergeants, and 2 Lieutenants (change would be to 1). Staff Sgt. Kukowski’s salary would be the 2003 Staff
Sergeant base salary with his cost of living and performance adjustment. Ald. Salentine moved to
recommend approval of the organizational change, removing one Lieutenant position and adding one
Staff Sergeant position. Seconded by Ald. Schroeder. Motion carried 3 – 0.
MAINTENANCE AGREEMENTS - None
RELEASE OF FUNDS--None
REDUCTION IN LETTER OF CREDIT - None
VOUCHER APPROVAL – None
FINANCE DIRECTOR’S REPORT - Finance Director Gunderson distributed Finance Director’s Report (see
attached) for the Finance Committee to read. The 2005 Budget will be going to Public Hearing on November
8, 2004 and to Common Council for approval on November 9, 2004. The City’s Sewer and Water Budgets
will be on the November 15 Utility Agenda for further review and to Common Council on November 23, 2004
for approval. There is no Public Hearing for Utility Budgets. Dental insurance quotes included rate increases
between six and nine percent. Ehlers and Associates have assigned a new account representative to the
City. The current account representative has left Ehler’s employment. Assessor Laura Mecha will be
preparing the City’s equalized value numbers for the Sewer Service Area as requested by the Milwaukee
Metropolitan Sewer District. Ald. Schroeder requested that a summary of the Assessor’s report be
distributed to all Aldermen.
COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT – Being no further business to discuss, Ald. Salentine moved to adjourn the meeting
at 7:45 PM. Seconded by Ald. Madden. Motion carried 3 - 0.
Respectfully Submitted,
Carolyn Warhanek, Recording Secretary