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FM20041006 CITY OF MUSKEGO Approved FINANCE COMMITTEE MINUTES Wednesday, October 6, 2004 7:00 PM Muskego City Hall, Aldermen’s Room W182 S8200 Racine Ave. Mayor Slocomb called the meeting to order at 7:02 PM. In attendance were Committee Members Ald. Salentine, Ald. Schroeder, and Ald. Madden, Finance Director Dawn Gunderson, and those per attached sheet. Those present recited the Pledge of Allegiance. The meeting was posted in accordance with the Open Meeting Law on October 1, 2004. REVIEW OF MINUTES OF PREVIOUS MEETING The minutes of the September 28, 2004 Finance Committee Meeting were reviewed. Ald. Salentine moved to approve the minutes. Seconded by Ald. Madden. Motion carried 3 - 0. LICENSE APPROVALS Ald. Salentine moved to recommend approval of Operator’s License for Damiano Maniscalco, Jennifer Klein, and Kim Arnold subject to receipt of fees, favorable police reports, and verification of schooling. Seconded by Ald. Madden. Motion carried 3 - 0. PERIODIC LICENSE REVIEW UNFINISHED BUSINESS Discuss offer to purchase City right-of way, Habberley – A proposal to purchase a portion of the City’s right-of-way located at Kelsey Drive and Muskego Dam Road was submitted by the Habberley’s. The Habberley’s need the land to put in a conventional or mound system sewer. At the April 7, 2004 Finance Meeting the Finance Committee directed Engineering/Building Inspection Director McMullen to pursue selling the minimum portion of the City’s parcel the Habberley’s would need, not to exceed keeping enough land for a future sewer lift station. Mr. & Mrs. Habberley were present to answer committee’s questions. Mayor Slocomb explained that in the future, 20 years or more, this lot could have significant usage for the location of a regional lift station or for the extension of Muskego Dam Road. Therefore, Mayor Slocomb proposed a long-term lease for a minimum of ten years with an automatic renewal until sewer would go through area. Discussion took place on leasing and the effect it would have on selling property in the future. The footage being proposed for purchase by Habberley is sixty-five feet by three hundred feet. Habberley explained how he arrived at that figure. Ald. Schroeder has spoken to the Habberley’s and reviewed the options. Discussion continued on footage needed both by the City and the Habberley’s. The location of the mound system was also discussed in relationship to the back door of their home and also the possibility of future expansion of the home. Ald. Schroeder mention that the price offered was not out of line and was not an issue. Mr. Habberley stated the existing septic system has frozen the last two winters; a mound system could still be installed this fall. Deferring action would allow the Finance Committee to get the recommendations of Engineering/Building Inspector McMullen and Utility Superintendent Kloskowski and also allow Mr. Habberley to consult with his contractor. Ald. Salentine moved to defer to the Wednesday, October 20, 2004 Finance Committee meeting. Seconded by Ald. Schroeder. Motion carried 3 – 0. NEW BUSINESS Recommend approval of salaries for elected officials – The salaries for Districts 2, 4, 6, and 7 are up for review. 2002 Ordinance # 1119 set the existing biweekly salaries for the 2003 – 2005 term at $293.00. The Ordinance also stated the Council President shall receive an additional $23.08 on a biweekly basis. The Committee would like a comparison completed using the typical comparables and also would like to know the salary history. For the comparison the committee requested that Menomonee Falls, Brookfield, New Berlin, and Franklin be used along with the other communities used in the past. Ald. Salentine moved to defer to the Wednesday, October 20, 2004 Finance Meeting. Seconded by Ald. Schroeder. Motion carried 3 – 0. Discussion continued on Mayor’s salary and the committee requested comparables and history. The committee would like to see a proposed salary based on three and four-year terms. Recommend approval of salary for Mayor will be on the October 20, 2004 Finance Committee Agenda. Finance Committee Meeting October 6, 2004 - Page 2 Review request to Write-Off Delinquent Personal Property Taxes – The Committee reviewed memorandum from Clerk-Treasurer Janice Moyer requesting that the following 2002 delinquent personal property tax bills be written off: All My Flowers and Gifts $ 23.46 Icon Receivable $133.04 Casa De Café 50.34 JD Landscaping 307.68 Debelak Mechanical 397.60 Muskego Movie Plex 439.22 Fill-Ups 106.99 Olympic Health 145.55 Fast Quality Drywall 86.42 Property Services 63.32 The amounts listed are those due to the City after the charge-back to the other taxing entities. All of the companies are out of business, with the exception of JD Landscaping. Ald. Schroeder moved to recommend approval of the writing off of $1,753.62 in delinquent personal property taxes. Seconded by Ald. Salentine. Motion carried 3 – 0. Recommend approval of Amendment to Personnel Code for Management and other Non- Represented Employees (Health Insurance Co-Payment) – The Finance Committee reviewed draft copy of Resolution stating the non-represented employees contribute five percent of the premium for health insurance up to a cap of $64.00 for full family, $48.00 for limited family, and $32.00 per month for single coverage effective October 1, 2004. The non-represented employees have been contributing five percent of the insurance premium per month since January 1, 2004 with no cap. A refund is being proposed to non- represented employees for contributions they made in excess of the original $5.00 and $10.00 co-payments between January 1, 2004 and October 1, 2004. It is being recommended that the non-represented employees pay the same health insurance co-payment as the Police Department union members. To date the Police Union contract has not been ratified. Ald. Salentine moved to defer to the Tuesday, October 12, 2004 Finance Meeting. Seconded by Ald. Madden. Motion carried 3 – 0. Recommend approval of Amendment to Personnel Code for Management and other Non- Represented Employees (Payment in lieu of Health Insurance Coverage) – The Finance Committee reviewed draft copy of Resolution showing the following payment in lieu of health insurance coverage if an employee were eligible for: Family and take nothing $350.00 per month Limited Family and take nothing $255.00 per month Single and take nothing $120.00 per month Family and take single $230.00 per month Limited Family and take single $137.00 per month In 1992 a resolution made a payment in lieu of health insurance part of the City’s policy. This has become a bargaining issue and, therefore, needs to be incorporated into the language of the union contract with the police and any other group that would be involved with this. The proposed draft resolution would incorporate the language into the non-represented contract. Discussion continued on insurance consortium and proposals WPS will be presenting on an alternative self-insurance program and renewal rates for a fully insured plan. Ald. Salentine moved to defer to the Tuesday, October 12, 2004 Finance Meeting. Seconded by Ald. Madden. Motion carried 3 – 0. MAINTENANCE AGREEMENTS - None RELEASE OF FUNDS--None REDUCTION IN LETTER OF CREDIT - None VOUCHER APPROVAL – None FINANCE DIRECTOR’S REPORT - Finance Director Gunderson distributed Finance Director’s Report (see attached) for the Finance Committee to read. Finance Director Gunderson stated the Committee of the Whole would be meeting on October 7, 2004 to review the proposed 2005 Special Revenue Budget. Finance Director Gunderson will update the Committee of the Whole on changes in the proposed 2005 Capital Budget, Operating Budget, and change with transportation aid. Ald. Schroeder questioned the Data Update included in the Assessor’s 5-year Capital Budget requests. The Data Update is for internal inspections of homes. This would be for the three years leading up to the next revaluation. Finance Director explained that this has not been done in a long time. Typically this should be tied to the revaluations. If the internal inspections were not completed now they would occur during the cycle for 2012. The committee thought the inspections would pay for themselves. In regard to the operating budget Ald. Schroeder felt it needed to be addressed as to how the Plan Department will be organized. Also, the request for a Planning Intern should be discussed at the October 7, 2004 Committee of the Whole meeting. Finance Committee Meeting October 6, 2004 - Page 3 COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW Determination regarding canceling December 22, 2004 and December 28, 2004 Finance Committee Meetings – Ald. Salentine moved to cancel the above meetings. Seconded by Ald. Madden. Motion carried 3 – 0. It was noted that because the Tuesday, December 28, 2004 Finance Meeting was being cancelled a resolution would have to be drawn authorizing Mayor Slocomb to sign off on vouchers. Ald. Schroeder asked if a presentation was going to be made at the October 7, 2004 Committee of the Whole meeting in regard to the repair of the Historical Society’s barn roof. Mayor Slocomb noted information should state if the roof repair is necessary and the cost to repair. Mayor Slocomb stated the barn is not leaking. Discussion continued on current roofing material and what could be installed at time of repair. ADJOURNMENT – Being no further business to discuss, Ald. Schroeder moved to adjourn the meeting at 8:27 PM. Seconded by Ald. Salentine. Motion carried 3 - 0. Respectfully Submitted, Carolyn Warhanek Recording Secretary