FM20040818
CITY OF MUSKEGO Approved
FINANCE COMMITTEE MINUTES
Wednesday, August 18, 2004
7:00 PM Muskego City Hall, Aldermen’s Room
W182 S8200 Racine Ave.
Ald. Salentine called the meeting to order at 7:06 PM. In attendance were Committee Members Ald.
Schroeder and Ald. Madden, Finance Director Dawn Gunderson, and those per attached sheet. Mayor
Slocomb is attending the Mayor’s Conference and was excused from the meeting.
Those present recited the Pledge of Allegiance.
The meeting was posted in accordance with the Open Meeting Law on August 13, 2004.
REVIEW OF MINUTES OF PREVIOUS MEETING
The minutes of the August 10, 2004 Finance Committee Meeting were reviewed. Ald. Madden moved to
approve the minutes. Seconded by Ald. Schroeder. Motion carried 2 - 0.
LICENSE APPROVALS
Ald. Madden moved to recommend approval of Operator’s License for Christine Brown, Scott
Meddaugh, Victoria Scheidt, Sharon Schoenleber, and Kristin Lau and Temporary Operator’s License
for Sherry Hoyt, Scott Lago, and Michael Rytkonen subject to receipt of fees, favorable police
reports, and verification of schooling. Seconded by Ald. Schroeder. Motion carried 2 - 0. After
question and answer session the Finance Committee requested a separate interview first with Jennifer
Cortes and then with Kerry Shepherd. Ald. Madden moved to recommend approval of Operator’s
License for Jennifer Cortes subject to three-month review, receipt of fees, favorable police report at
three-month review, and verification of schooling. Seconded by Ald. Schroeder. Motion carried 2 –
0. Ald. Schroeder moved to defer approval of Operator’s License for Kerry Shepherd to the Tuesday,
August 24, 2004 Finance Meeting requesting Ms. Shepherd bring in letters of recommendation.
Seconded by Ald. Madden. Motion carried 2 – 0.
Temporary Class “B” Retailer’s License – Muskego Vol. Fire Co. Ladies Auxiliary – 9/18/2004 –
Deputy Clerk Jill Blenski sent memorandum stating the Muskego Volunteer Fire Co. Ladies Auxiliary has
applied for a Temporary Class “B: License. The event will be held from 8:00 PM to midnight. The end time
requested of 1:00 AM is to allow for cleanup. The Fire Company has members that are licensed bartenders
and they will serve in that capacity. Ald. Schroeder moved to recommend approval of a Temporary
Class “B” License from 8:00 PM to 1:00 AM for event to be held on September 18, 2004. Seconded by
Ald. Madden. Motion carried 2 – 0.
PERIODIC LICENSE REVIEW - None
UNFINISHED BUSINESS
Approve SBC Centrex Contract (deferred 5/5/04, 5/19/04, 6/2/04, 7/21/04, 8/4/04) – Ald. Madden moved
to defer to the September 22, 2004 Finance Meeting. Seconded by Ald. Schroeder. Motion carried 2 -
0.
Approve SBC Complete Link Contract (deferred 5/5/04, 5/19/04, 6/2/04,7/21/04, 8/4/04) – Ald. Madden
moved to defer to the September 22, 2004 Finance Meeting. Seconded by Ald. Schroeder. Motion
carried 2 - 0.
NEW BUSINESS
Exemption from County Library Tax – Ald. Schroeder moved to recommend approval of
appropriating and allowing the Library to expend no less that a rate of $0.2629 per $1,000.00 of the
actual State Equalized Value for exemption from Waukesha County Library Levy for 2005. Seconded
by Ald. Madden. Memorandum was received from Deputy Clerk Jill Blenski in regard to exemption from
Waukesha County Federated Library Levy for 2005. A Notice of Exemption must be filed no later that
September 30, 2004 with the Waukesha County Federated Library System and must be supported by an
ordinance or resolution. Pursuant to §43.64 Wisconsin Statutes, in order to obtain an exemption from the
2004 County Library levy for 2005 purposes, the City of Muskego must certify that during budget year 2005,
its’ library will be provided and be allowed to expend no less that the County rate in prior year. The City is
pledging to appropriate the expenditure of approximately $535,496.00, that is the rate of $0.2629 per $1,000
of the Equalized Value of $2,036,879,500.00. The 2004 adopted Library budget is $897,643.00. Motion
carried 2 – 0.
Finance Committee Meeting
August 18, 2004 - Page 2
Approve Town Hall Improvements – Parks and Recreation Director Craig Anderson submitted letter
stating the Parks and Recreation Board is recommending for approval Town Hall improvements to be paid
for out of the park dedication account with the account being replenished through fees generated over time
through recreation usage of the building. The Parks and Recreation Board is also recommending that the
department have first priority usage for the entire Town Hall building. The Parks and Recreation Board will
meet with the Historical Society to better understand their needs for building usage. The Public Works
Department would like to start on this project the middle of September. Finance Director Gunderson
reported that project coordinator Dave Simpson of the City’s Engineering Department is working with an
engineering consulting firm that has worked on Old World Wisconsin and they feel the improvements may be
less then the estimated cost of $135,824.33. Common Council recommendation of a budget amendment
would be required if the expenditure for the improvements were to exceed the authorized total dollars to be
spent from the Park Dedication Fund for the year. Ald. Schroeder had additional questions to ask of Mayor
Slocomb, Engineering/Building Inspection Director Sean McMullen, and Parks and Recreation Director Craig
Anderson. Ald. Schroeder will e-mail each of them to see if they will be attending the Tuesday, August 24,
2004 Finance meeting so questions could be answered then. Ald. Schroeder moved to defer to the
Tuesday, August 24, 2004 Finance Meeting. Seconded by Ald. Madden. Motion carried 2 – 0.
Review recommendation to disallow claim - Schultz – Clerk/Treasurer Janice Moyer forwarded letter
received from Midwest Claims Service, the claim administrator for the League of Wisconsin Municipalities
Mutual Insurance Plan. Midwest Claims Service received a claim in which Mr. Schultz II alleged that he
experienced severe flooding in his yard and basement due to Spring thaw and water runoff from the new
residential real estate development known as Chamberlain Hill which borders his property on or around April
12, 2004. Midwest Claims Service completed their investigation and recommend that the City of Muskego
deny this claim pursuant to the Wisconsin statue for disallowance of claim 893.80(1g). The disallowance of
the claim will allow Midwest Claims Service to shorten the statue of limitations period to six months. The
basis of the denial should be that the investigation found no negligence on behalf of the City of Muskego.
Furthermore, the City did not cause or contribute to Mr. Schultz’s injury. The claimant may contact the
contractor, Keybridge Development Group, for further investigation. Ald. Schroeder moved to recommend
disallowance of Schultz Claim. Seconded by Ald. Madden. Motion carried 2 – 0.
MAINTENANCE AGREEMENTS - None
RELEASE OF FUNDS--None
REDUCTION IN LETTER OF CREDIT
Approve reduction in Letter of Credit for Stonebridge Subdivision, $200,687.00 – Ald. Schroeder
moved to approve reduction in Letter of Credit for Stonebridge Subdivision in the amount of
$200,687.00 as recommended by Engineering/Building Inspection Director Sean McMullen.
Seconded by Ald. Madden. Motion carried 2 – 0.
Approve reduction in Letter of Credit for Quietwood East II, $29,590.00 - Ald. Schroeder moved to
approve reduction in Letter of Credit for Quietwood East II in the amount of $29,590.00 as
recommended by Engineering/Building Inspection Director Sean McMullen. Seconded by Ald.
Madden. Motion carried 2 – 0.
Approve reduction in Letter of Credit for Redmond-Walgreens, $119,673.00 - Ald. Schroeder moved to
approve reduction in Letter of Credit for Redmond-Walgreens in the amount of $119,673.00 as
recommended by Engineering/Building Inspection Director Sean McMullen. Seconded by Ald.
Madden. Motion carried 2 – 0.
Approve reduction in Letter of Credit for Rosewood Estates Add. 1, $63,300.74 - Ald. Schroeder
moved to approve reduction in Letter of Credit for Rosewood Estates Addition 1 in the amount of
$63,300.74 as recommended by Engineering/Building Inspection Director Sean McMullen. Seconded
by Ald. Madden. Motion carried 2 – 0.
VOUCHER APPROVAL – None
Finance Committee Meeting
August 18, 2004 - Page 3
FINANCE DIRECTOR’S REPORT - Finance Director Gunderson distributed Finance Director’s Report (see
attached) for the Finance Committee to read. The first Committee of the Whole meeting to discuss the 2005
Capital Budget will be held on Thursday, August 19, 2004 with the second meeting occurring on September
2,2004. The 2005 Operating Budget requests have been submitted by the Department Heads. Mayor
Slocomb and Finance Director Gunderson will be reviewing requests and present their recommendations at
a future Committee of the Whole meeting. The City’s Equalized Value exceeded $2,000,000,000.00. Ald.
Salentine requested that the Committee of the Whole minutes be available for the next Committee of the
Whole budget meeting. Finance Director Gunderson to request from Clerk-Treasurer Janice Moyer a
recording secretary for the budget Committee of the Whole meetings. Ald. Schroeder asked if the
Stormwater 2005 Capital Budget request could be discussed first at the Committee of the Whole meeting on
August 19, 2004.
COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW - None
ADJOURNMENT – Being no further business to discuss, Ald. Madden moved to adjourn the meeting
at 7:56PM. Seconded by Ald. Schroeder. Motion carried 2 - 0.
Respectfully Submitted,
Carolyn Warhanek
Recording Secretary