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FM20040721 CITY OF MUSKEGO Approved FINANCE COMMITTEE MINUTES Wednesday, July 21, 2004 6:45 PM Operator’s License Test 7:00 PM Muskego City Hall, Aldermen’s Room W182 S8200 Racine Ave. Mayor Slocomb called the meeting to order at 7:02 PM. In attendance were Committee Members Ald. Salentine, Ald. Schroeder, and Ald. Madden, Finance Director Dawn Gunderson, Ald. Buckmaster, Clerk- Treasure Janice Moyer (excused at 7:28 PM), Police Chief John Johnson, and those per attached sheet. Those present recited the Pledge of Allegiance. The meeting was posted in accordance with the Open Meeting Law on July 16, 2004. Mayor Slocomb read Notice of Closed Session REVIEW OF MINUTES OF PREVIOUS MEETING The minutes of the July 13, 2004 Finance Committee Meeting were reviewed. Ald. Salentine moved to approve the minutes. Seconded by Ald. Schroeder. Motion carried 3 - 0. LICENSE APPROVALS Ald. Salentine moved to recommend approval of Operator’s License for Brett Padberg, Kathleen Vergolina, Amy Bucher, Rebecca Finney, and Nathan Brenaman subject to receipt of fees, favorable police reports, and verification of schooling. Seconded by Ald. Madden. Motion carried 3 - 0. Discuss Operator’s License Procedure – Mayor Slocomb stated Clerk-Treasurer Janice Moyer and Attorney Molter had concerns with the present procedure for obtaining an Operator’s License. Clerk- Treasurer Moyer stated her concerns and made recommendation to eliminate the written interview. If the goal is to make applicants aware of regulations that are unique to the City of Muskego the information could be given to the applicant when applying for license and it could be pointed out that these are specific to the City and they should review. Chief Johnson stated that all Operator Applicants currently have to complete a Responsible Beverage Service Class. Discussion continued on going back to oral interview or staying with current procedure. Ald. Schroeder moved to approve an oral interview of operator applicants with applicants appearing before the Finance Committee as a group and the Finance Chairman asking questions of the applicants as a group. Applicants would volunteer answers. Seconded by Ald. Salentine. Motion carried 3 – 0. Request for Outside Dance Permit and Amendment to Premise – P. Pulver (Kara-Oke Inn) 8/21/2004 – Deputy Clerk Jill Blenski sent memorandum stating Pamela Pulver, license holder for Kara-Oke Inn, has applied for an Outside Dance Permit for August 21, 2004 and an amendment to the outside premise. Ron and Pam Pulver were present to answer Committee questions. Mayor Slocomb questioned time of event, Application for Outside Dance Permit stated 12:30 AM and Amendment to Premise stated 2:30 AM. Ms. Pulver confirmed it should be 12:30 AM for outside. Discussion took place on the requested ending time for the music, 12:30 AM. Ald. Schroeder and Ald. Salentine suggested the ending time for music should be 12:00 AM. The Committee would review next year a later time if requested. Ms. Pulver asked Committee where the amended license should be posted outside and expressed concerns from a previous event. Ald. Schroeder stated a copy of the amended license would be given to the Police Department. Ald. Salentine mentioned that sometimes it helps to tent in three side of the area where the music is originating. Ald. Salentine also suggested the Pulver’s distribute letters to neighbors in the area notifying them of the event. Ald. Schroeder moved to recommend approval of Outside Dance Permit changing the ending time of music from 12:30 AM to 12:00 AM and amendment to premise until 12:30 AM for Kara-Oke Inn, W191 S6409 Hillendale. Seconded by Ald. Madden. Motion carried 3 – 0. PERIODIC LICENSE REVIEW Review violation at Kwik Trip – sale to underage person – A memorandum was received from Police Chief John Johnson in regard to violation at Kwik Trip for the sale of alcoholic beverage to an underage person. Ald. Salentine moved to request the presence of the owner/agent for Kwik Trip at the Wednesday, August 4, 2004 Finance Meeting. Seconded by Ald. Madden. Motion carried 3 – 0. Finance Committee Meeting July 21, 2004 - Page 2 UNFINISHED BUSINESS Approve SBC Centrex Contract (deferred 5/5/04, 5/19/04, 5/25/04) – Ald. Madden moved to defer. Seconded by Ald. Schroeder. Motion carried 3-0. Approve SBC Complete Link Contract (deferred 5/5/04, 5/19/04, 5/25/04) – Ald. Madden moved to defer. Seconded by Ald. Madden Schroeder. Motion carried 3-0. NEW BUSINESS Establish Deposit and Forfeiture Amount for Compression Braking – Memorandum from Deputy Clerk Jill Blenski states Ordinance #1177 proposes the creation of Section 7.16, which would prohibit compression braking. Chief Johnson is recommending $50.00 as the Deposit and Forfeiture amount in conjunction with the Ordinance. Ald. Salentine moved to recommend approval of $50.00 as the Deposit and Forfeiture amount for Ordinance #1177, section 7.16. Seconded by Ald. Madden. Motion carried 3 – 0. Review and approve 2005 Reval and Maintenance Contract – Assessor Laura Mecha forwarded copies of the Cole Layer Trumble Company Articles of Agreement; Schedule A, Revaluation Services to be provided; and Schedule B, Services to be provided. The verbiage for the contracts is the same as before. The agreement has been forwarded to Attorney Molter. The Agreement runs from September 1, 2004 through September 1, 2005. Ald. Salentine moved to recommend approval of the 2005 CLT Agreement and Schedules. Seconded by Ald. Madden. Motion carried 3 – 0. Approve establishment of a new hiring list – Memorandum was received from Chief John Johnson requesting contingency money to establish a new hiring list for the Police Department. Money is needed to advertise for the position and to fund the exam process. The physical agilities exam is given by the Police Department and is funded out of the operating budget. Ald. Salentine moved to approve establishing a new hiring list. Seconded by Ald. Madden. Finance Director Gunderson asked if contingency amendment is include with the motion, Mayor Slocomb stated no. Motion carried 3 – 0. Disallowance of claim – Sherman - Clerk/Treasurer Janice Moyer forwarded letter received from Midwest Claims Service, the claim administrator for the League of Wisconsin Municipalities Mutual Insurance Plan. Midwest Claims Service received a claim in which Ms. Sherman alleged property damage when a baseball hit her windshield. Midwest Claims Service completed their investigation and recommend that the City of Muskego deny this claim pursuant to the Wisconsin statue for disallowance of claim 893.80(1g). The disallowance of the claim will allow Midwest Claims Service to shorten the statue of limitations period to six months. The basis of the denial should be that the investigation found no negligence on behalf of the City of Muskego. This incident was not within the control of the City. Ald. Salentine moved to recommend disallowance of Sherman Claim. Seconded by Ald. Madden. Motion carried 3 – 0. Convene into Closed Session – Mayor Slocomb read the Notice of Closed Session. Ald. Salentine moved to go into closed session pursuant to §19.85(1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercise responsibility, more specifically to be discussed, settlement and release agreement between City of Muskego and Thomas Schilling. Thomas Schilling represented by Wisconsin Police Association. Seconded by Ald. Madden. Upon roll call vote, motion carried 3 – 0. Convene into Open Session – Ald. Salentine moved to convene into open session. Seconded by Ald. Madden. Upon a roll call vote, motion carried 3 – 0. Approval of Police Department Settlement and Release Agreement – Ald. Salentine moved to recommend approval of Police Department Settlement and Release Agreement with Thomas Schilling. Seconded by Ald. Madden. Motion carried 3 – 0. MAINTENANCE AGREEMENTS - None RELEASE OF FUNDS--None REDUCTION IN LETTER OF CREDIT - None VOUCHER APPROVAL – None Finance Committee Meeting July 21, 2004 - Page 3 FINANCE DIRECTOR’S REPORT - Finance Director Gunderson distributed Finance Director’s Report (see attached) for the Finance Committee to read. COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW - None ADJOURNMENT – Being no further business to discuss, Ald. Salentine moved to adjourn the meeting at 9:02 PM. Seconded by Ald. Madden. Motion carried 3-0. Respectfully Submitted, Carolyn Warhanek Recording Secretary