FM20040519
CITY OF MUSKEGO Approved
FINANCE COMMITTEE MINUTES
Wednesday, May 19, 2004
7:00 PM Muskego City Hall, Aldermen’s Room
W182 S8200 Racine Ave.
Mayor Slocomb called the meeting to order at 7:08 PM. In attendance were Committee Members Ald.
Salentine, Ald. Schroeder, and Ald. Madden, Finance Director Dawn Gunderson, Ald. Borgman, and those
per attached sheet.
Those present recited the Pledge of Allegiance.
The meeting was posted in accordance with the Open Meeting Law on May 14, 2004.
REVIEW OF MINUTES OF PREVIOUS MEETING
The minutes of the May 11, 2004 Finance Committee Meeting were reviewed. Ald. Madden moved to
approve the minutes. Seconded by Ald. Salentine. Motion carried 3 - 0.
LICENSE APPROVALS
Ald. Salentine moved to recommend approval of Operator’s License for Stephen Silber, Kurt Bork,
Lisa Gerber, and Theresa Zawlocki subject to receipt of fees, favorable police reports, and
verification of schooling. Seconded by Ald. Schroeder. Motion carried 3 - 0.
Review and approve Operator’s License approval procedure – written test – Ald. Schroeder presented
draft of the written test applicants would take for Operator’s License. The test consists of ten multiple choice
questions with each question having four different answers to chose from. Ald Schroeder suggested the
Committee consider an eighty percent score to pass. If an applicant does not pass, the applicant can appear
prior to another Finance Meeting to retake the test. If the Committee has any questions relating to
background information a separate interview, after the written test, can still take place. The test would be
administered fifteen minutes before the start of the Finance Meeting. Ald.Schroeder moved to approve
the written test procedure, with an eighty percent score to pass, being administered at 6:45 PM.
Seconded by Ald. Madden. Motion carried 3 – 0.
2004 – 2005 Salvage and Recycling Permit – Kohne – James Kohne submitted an application for Salvage
& Recycling Permit for Kohne Salvage, W200 S7203 Williams Drive. The application requests an inspection
be completed. Building/Engineering Director Sean McMullen approved the inspection on May 14, 2004.
Ald. Salentine moved to recommend approval of Salvage & Recyling Permit for Kohne Salvage.
Seconded by Ald. Schroeder. Motion carried 3 – 0.
Temporary Class “B” Retailer’s License – Muskego Corvette Club for 8/21/2004 and Temporary
Operator’s License for June Loh – An application was received from the Muskego Corvette Club for a
Temporary Class “B” Retailers License for event to be held at the parking lot of Sindic Oldsmobile Inc., S78
W18755 Janesville Road. Fermented malt beverages will be sold in the building and consumed in the
parking lot. In addition, June Loh submitted an application for a Temporary Operator’s License to work the
event. Ms. Loh was issued a Temporary Operator’s License to work at the event last year, 2003. Since Ms.
Loh held a license within the last year, she was not required to attend the Finance Meeting for an interview.
Ald. Salentine moved to recommend approval of Temporary Class “B” License for event being held
by Muskego Corvette Club on August 21, 2004 from 9:00 AM to 5:00 PM and Temporary Operator’s
License for June Loh subject to receipt of fees and favorable police report. Seconded by Ald.
Schroeder. Motion carried 3 – 0.
REVIEW 2004 – 2005 LICENSE APPLICATIONS – A memorandum was received from Acting Clerk Jill
Blenski stating not all the information necessary was available for Committee to review. The reports should
be completed for Committee’s review of the license applications at the Wednesday, June 2, 2004 Finance
Meeting.
PERIODIC LICENSE REVIEW
Michelle E. Kuehl – 12-month review for Operator’s License - A check with the Wisconsin Crime
Information Bureau and the City of Muskego Police Department records revealed no new record of arrest
since the last review on March 3, 2004.
Finance Committee Meeting
May 19, 2004 - Page 2
UNFINISHED BUSINESS
Review Dedication Fees for Parks and Conservation (deferred 4/7/04, 4/21/04, 5/5/04) – Park Dedication
Fee updates that more accurately reflect the City of Muskego’s future population data were reviewed. The
updated number of people and households that are anticipated by 2010 resulted in reducing the overall fees
by the following:
Original Update Recommended
Single family or two family dwelling unit: $2,694.93 $1,901.63 $1,900.00
Multi-family dwelling unit: $2,005.10 $1,414.87 $1,400.00
The Planning staff is recommending yearly reviews of the actual population data so the City does not get
further behind in imposed fees. Ald. Salentine moved to recommend approval of recommended Park
Dedication Fees; $1,900.00 for single family or two family dwelling unit, and $1,400.00 for multi-family
unit. Seconded by Ald. Schroeder. Discussion continued on the division of land for family, example
farmland being split and given to offspring. Ald. Schroeder and Ald. Madden will discuss further with
Planning Department and then at Common Council Meeting. Motion carried 3 – 0.
Approve SBC Centrex Contract (deferred 5/5/04) – Ald. Madden requested this item be deferred.
Information should be given to Engineering/Building Director Sean McMullen on May 20, 2004 to go out for
bids. Ald. Madden moved to defer. Seconded by Ald. Schroeder. Motion carried 3 – 0.
Approve SBC CompleteLink Contract (deferred 5/5/04) – Ald. Salentine moved to defer. Seconded by
Ald. Madden. Motion carried 3 – 0.
Approve SBC Parks Department Circuit (deferred 5/5/04) – Ald. Salentine moved to defer. Seconded
by Ald. Madden. The City is losing their point-to-point DLS circuit that connects the Park Department to the
City’s network. The three-year SBC contract will allow the City to reduce the costs for the 63 Kbps line from
$233.00 to $160.00 per month. Ald. Salentine moved to withdraw her motion to defer. Ald. Madden
withdrew her second to the motion. Ald. Salentine moved to approve Base Rate Two-Point SBC
three-year contract for $160.00 per month. Seconded by Ald. Madden. Motion carried 3 – 0.
NEW BUSINESS
Approve Freedom Square Tennis/Basketball Court Renovation – Parks and Recreation Director Craig
Anderson stated in a letter to the Committee that the Parks and Recreation Board is recommending for
approval the quote received for work to be done at Freedom Square. The tennis court and basketball court
will be restored and the fence will be painted. A temporary culvert will be placed to give the Public Works
Department access to the area. This project was scheduled for 2004 with money coming from Park
Dedication. Ald. Salentine moved to approve the quote, $38,170.00, from Frank Armstrong Enterprise
with funding coming from Park Dedication. Seconded by Ald. Madden. Ald. Schroeder mentioned that
the Freedom Square tennis courts are public courts. Motion carried 3 – 0.
Approve purchase of ArcSDE Server – The Planning Department is beginning the process to convert GIS
and CAD data into ArcSDE. The 2004 Capital Budget included $7,700.00 for purchase of ArcSDE Server.
The Committee received copies of the Dell server and SQL software price quotes, ArcSDE fact sheet, GIS
data flow chart and information regarding the latest version of ArcSDE software. The ArcSDE Server will be
paid for through fees charged by the Planning Department for work done. Ald. Schroeder moved to
approve purchase of ArcSDE Server for $7,516.00. Seconded by Ald. Salentine. Ald. Schroeder asked
about the fee balance for 2004 and what was projected for 2005. The Committee requested GIS Coordinator
Emily Champagne prepare projections, what the fee balance will be at the end of 2004 and fee income for
2005, to present when the 2005 budget is discussed. Motion carried 3 – 0.
Review and Consider 2004 Budget Amendment – Finance Director Dawn Gunderson presented proposed
Common Council Resolution amending the 2004 Budget. The amendment puts the City in full compliance
and maximizes the level of expenditure to cover unanticipated cost and still allow for the expenditure restraint
program. The amendment is an adjustment to contingency that is located under Unclassified. The Finance
Committee approves any expenditure from contingency and if there is a balance at the end of the year it is
returned to Fund Balance. Ald. Salentine moved to recommend approval of the 2004 Budget
Amendment. Seconded by Ald. Madden. Motion carried 3 – 0.
Finance Committee Meeting
May 19, 2004 - Page 3
MAINTENANCE AGREEMENTS
Approve maintenance agreement for Materials Security System, $1,250.00, no increase over 2003 –
Library Director Holly Sanhuber sent memorandum requesting maintenance for the materials security
system. The agreement includes “…virtually all labor, parts and any other equipment modifications
necessary …”. Without a maintenance agreement in place, there is a callout charge of between $270.00 and
$385.00, labor at $200.00 per hour, and parts. Ald. Salentine moved to approve the Materials Security
System maintenance agreement with 3M for $1,250.00. Seconded by Ald. Madden. Motion carried 3 –
0.
RELEASE OF FUNDS – None
REDUCTION IN LETTER OF CREDIT
Approve reduction in Letter of Credit, Stonebridge Subdivision, $434,938.00 – Building/Engineering
Director Sean McMullen recommended reduction in Letter of Credit for Stonebridge Subdivision. The
reduction represents work incorporated into the development that has been satisfactorily installed. Ald.
Salentine moved to approve reduction in Letter of Credit for Stonebridge Subdivision in the amount
of $434,938.00. Seconded by Ald. Schroeder. Motion carried 3 – 0.
Approve reduction in Letter of Credit, Deer Creek Addition # 1, $18,346.10 - Building/Engineering
Director Sean McMullen recommended reduction in Letter of Credit for Deer Creek Addition # 1. The
reduction represents work incorporated into the development that has been satisfactorily installed. Ald.
Salentine moved to approve reduction in Letter of Credit for Deer Creek Addition #1 in the amount of
$18,346.10. Seconded by Ald. Schroeder. Motion carried 3 – 0.
VOUCHER APPROVAL – None
FINANCE DIRECTOR’S REPORT – Finance Director Gunderson will e-mail her Finance Director’s Report
for Committee review and for attachment to the Finance Committee Minutes. At the Thursday, May 13, 2004
Committee of the Whole Meeting budget goals were discussed. The budget goals were then presented to
Department Heads at the Department Head Meeting on May 19, 2004. Budget calendars and worksheets
will be distributed at the June Department Head Meeting so Department Heads can start the preparation of
their Operating and Capital Budgets. Discussion continued on all the new and proposed subdivisions in the
City and the possibility of having to add a new snowplow route. The possibility of using Utility employees or
hiring part time winter help on an “on-call” basis was discussed. Ald. Schroeder to check with Caledonia on
their procedure of hiring part time help for the winter. Ald. Schroeder asked about the legislation to change
or eliminate franchise fees received from Time Warner. This affects the City’s revenue budget. Mayor
Slocomb stated the legislation has died.
COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW – Governor Doyle will be
coming to the City of Muskego on May 21, 2004 to announce the City of Muskego as the recipient of a
stewardship grant for $400,000.00 or more for the purchase of the 140 acre Ewald-Engel property. The
event will take place at Veteran’s Park shelter at 9:45 AM. People are asked to be at the park at 9:30 AM.
Ald. Schroeder asked about the League of Wisconsin Municipalities updates previously forwarded by Jean
Marenda. Acting Clerk-Treasurer Jill Blenski is still forwarding the updates.
ADJOURNMENT – Being no further business to discuss, Ald. Madden moved to adjourn the meeting
at 8:08 PM. Seconded by Ald. Schroeder. Motion carried 3 - 0.
Respectfully Submitted,
Carolyn Warhanek,
Recording Secretary