FM20040427
FINANCE COMMITTEE - CITY OF MUSKEGO Approved 5/5/04
MINUTES OF MEETING HELD TUESDAY, APRIL 27, 2004
The meeting was called to order at 7:11 pm by Mayor Slocomb with Committee Members Salentine
and Schroeder present along with Ald. Buckmaster, Ald. Patterson, Ald. Madden and Ald. Borgman,
Finance Director Gunderson, Interim Plan Director Muenkel, Building/Engineering Inspection Director
McMullen and Recording Secretary Cathie Anderson.
Mayor Slocomb stated the meeting was noticed in accordance with the open meeting law.
APPROVAL OF MINUTES
Ald. Salentine moved to approve minutes of the meeting held April 21, 2004. Seconded by Ald.
Schroeder, motion carried 2-0.
LICENSES
None.
NEW BUSINESS
Review and consider final 2003 Budget Amendment
Finance Director Dawn Gunderson reviewed with the committee the final amendments to the 2003
Budget. She explained that these amendments are traditionally given to the Finance Committee at
this time of the year for budget issues that have been before the Finance Committee during the
course of the year. Ald. Salentine moved to recommend approval. Seconded by Ald. Schroeder.
The amendments covered the General Fund, Several Special Revenue funds, the Debt Service
Fund and the Capital Expenditure Fund. Ald. Patterson questioned how much more money are we
putting in for the Towne Hall restoration. Finance Director Gunderson stated that a transfer of
$280,000 was being taken from the Landfill fund and transferred into the Capital Expenditure fund.
This transfer includes the expenses for 2003 along with an additional $100,000 for possible roof
repair, but if the repair is not done, the $100,000 will be transferred back into the landfill account.
Ald. Buckmaster asked what was the direction of the Committee Of The Whole. Mayor Slocomb
stated that direction received from the Committee Of The Whole was to come up with estimated cost
and timeframe necessary to get the roof repaired. Ald. Schroeder wanted it on record that he was
not in favor of drawing money from an undesignated landfill fund putting it into a negative. Finance
Director Gunderson explained that the fund is not in a negative due to reserves that are available for
future contract negotiations. Motion carried 2-0.
MAINTENANCE AGREEMENTS
Maintenance Agreement with Hasler, Inc. for Mail Machine
Ald. Salentine moved to approve maintenance agreement with Hasler, Inc. for Mail Machine in the
amount of $503.80; the same rate as 2003. Seconded by Ald. Schroeder, motion carried.
VOUCHER APPROVAL
Ald. Salentine moved for approval of payment of General Vouchers in the amount of $374,69.29.
Ald. Schroeder seconded. Motion carried 7-0. Ald. Schroeder moved for approval of payment of
Utility Vouchers in the amount of $617,167.55. Ald. Buckmaster seconded. Motion carried 7-0.
ADJOURNMENT
Ald. Schroeder moved to adjourn at 7:41 pm. Ald. Salentine seconded; motion carried.
Respectfully submitted,
Cathie M. Anderson
Recording Secre tary