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FM20040204 CITY OF MUSKEGO Approved FINANCE COMMITTEE MINUTES Wednesday, February 4, 2004 7:00 PM Muskego City Hall, Aldermen’s Room W182 S8200 Racine Ave. Mayor Slocomb called the meeting to order at 7:15 PM. In attendance were Committee Members Ald. Petfalski, Ald. Salentine and Ald. Schroeder, Finance Director Dawn Gunderson, Library Director Holly Sanhuber, and those per attached sheet. Those present recited the Pledge of Allegiance. The meeting was posted in accordance with the Open Meeting Law on January 30, 2004. REVIEW OF MINUTES OF PREVIOUS MEETING The minutes of the January 27, 2004 Finance Committee Meeting were reviewed. Ald. Salentine moved to approve the minutes. Seconded by Ald. Petfalski. Motion carried 3 - 0. LICENSE APPROVALS The Finance Committee interviewed Jean Lawler, Jennifer Waedekin, and Clair Kimmel. Ald. Petfalski moved to recommend approval of Operator’s License for Clair Kimmel subject to receipt of fees, favorable police reports, and verification of schooling, to defer Jennifer Waedekin to the Tuesday, February 10, 2004 Finance Meeting for further interview, and to defer Jean Lawler and request her to return to the Finance Committee Meeting after the disposition of her court hearing. Seconded by Ald. Salentine. Motion carried 3 - 0. Review Application for Dog Fancier Permit Donald Brzezinski, S78 W18232 Lions Park Dr. (Renewal) Per the request of the Finance Committee on January 21, 2004, an inquiry was made to the Police Department for any complaints received regarding the Brzezinski’s address from November 5, 2003 through January 23, 2004. Per information received from the Police Department, there had been nothing reported in- house. Donald Brzezinski was present to answer Committee questions. Ald. Petfaksi stated he had no questions at this time. Ald. Salentine stated she felt the family has done everything they could and noted that in the Ordinance it states staff can do an inspection. Ald Salentine suggested an inspection be done before renewal time. Ald. Salentine felt license should be granted. Ald. Schroeder also agreed license should be granted. Ald. Schroeder moved to recommend approval of Dog Fancier License to Donald Brzezinski with the conditions that a review take place at the July 7, 2004 Finance Meeting of any dog complaints reported to the Police Department for the Brezinski’s address and that staff do an outside inspection, unannounced, sometime between now and July 1, 2004. It was noted that Brezinski’s would not have to be present at the July 7, 2004 Finance Meeting. Seconded by Ald. Salentine. Motion carried 3 – 0. PERIODIC LICENSE REVIEW Review violation at Loomis Petro Mart for Sale to Underage Person – A memorandum was received from Lt. Kukowski in regard to violation at Loomis Petro Mart for the sale of alcoholic beverage to an underage person. Per the request of the Finance Committee on January 21, 2004, a letter was sent to Baljit Dhillon, the agent for Loomis Petro Mart, requesting his presence at the February 4, 2004 Finance Committee. Mr. Dhillon stated the employee involved with violation is still employed at Loomis Petro Mart. The employee has paid the fine and understands the severity of the violation. In the future, if an employee has a violation, Loomis Petro Mart will no longer employ him or her. Mr. Dhillon is reviewing store videos to make sure carding is taking place. His employees are aware that he could lose his liquor license if there is another violation in the next twelve months. Mr. Dhillon has also increased the notices, from one to two, that state they ID. The Committee stressed the importance to ID and that Dhillon could lose his liquor license. UNFINISHED BUSINESS Review of Non-Rep Personnel Code – Ald. Schroeder moved to defer “Review of Non-Rep Personnel Code” and “Review request for Computer Specialist salary adjustment”. Seconded by Ald. Petfalski. Motion carried 3 – 0. Review request for Computer Specialist salary adjustment – Ald. Schroeder moved to defer “Review of Non-Rep Personnel Code” and “Review request for Computer Specialist salary adjustment”. Seconded by Ald. Petfalski. Motion carried 3 – 0. Finance Committee Meeting February 4, 2004 - Page 2 NEW BUSINESS Review Amendment to Chapter 3 – Clerk-Treasurer Jean Marenda and Finance Director Dawn Gunderson had met to review Chapter 3, relating to duties and responsibilities of Clerk-Treasurer and Finance Director. Attorney Molter reviewed Amendment to Chapter 3 and has gotten back to Clerk-Treasurer Marenda and Finance Director Gunderson with his concerns in respect to State Statue and they will now have to research those concerns. Ald. Petfalski moved to remove until Amendment to Chapter 3 is ready to present. Seconded by Ald. Salentine. Motion carried 3 – 0. Review Library job descriptions – Executive Assistant/HR Coordinator Cathie Anderson submitted memorandum stating Department Heads are requested on an annual basis to review job descriptions and make any changes. Enclosed with the memorandum were Library job descriptions revised by Library Director Holly Sanhuber and approved by the Library Board. Mayor Slocomb, Library Director Sanhuber, Finance Director Gunderson, and Executive Assistant/HR Coordinator Cathie Anderson also met to review changes. Library Director Sanhuber explained the job description changes and reasons for the changes, which included the move to a new Library, extended Library hours, and new technology. The Library Page – Technical Services – 1416 was the only one that changed in actual points with Knowledge going from eighty one to ninety three points. The change in points did not affect the Grade so there is no request for wage increases. Most of the changes were cosmetic and therefore there were no wage changes. Ald. Schroeder moved to approve all revised Library job descriptions including the proposed change to 1415 and 1416; the proposed alternative for position 1413a; and any technical corrections to descriptions. Seconded by Ald. Petfalski. Motion carried 3 – 0. Mayor Slocomb stated he would now take the represented revised Library job descriptions to the Union and would request that they review in the next two and a half weeks. Approve DNR grant for Idle Isle launch – The Parks & Recreation Board is recommending for approval the application to the Department of Natural Resources Waterways Commission for Idle Isle boat launch improvements. The DNR is aware of the City’s request and supports the project. There has been a problem with the drop off from the concrete section end of the ramp to the lake bottom for the past two years and is only getting worse. The grant will cover sixty percent of the cost. The estimated cost is $80,000.00 with $32,000.00 (forty percent) paid from Park Dedication account. Work will be completed in the fall of 2004. The project, when submitted, will include the Chapter 30 permit application along with all associated costs. Ald. Salentine moved to recommend approval of the application to the DNR Water Ways Commission. Seconded by Ald. Petfalski. Discussion continued as to whether or not the Park & Recreation Board had reviewed the City’s forty percent share. In the future the Finance Committee would like to see a copy of the Park & Recreation Board Minutes that pertain to the Finance Agenda item included with packet information. Ald. Salentine moved to amend motion to include contingent upon review by Park & Recreation Board. Seconded by Ald. Petfalski. Motion carried 3 – 0. Approve purchase of security cameras in 3 parks – A letter was received from Parks & Recreation Director Craig Anderson stating that the Parks & Recreation Board is recommending for approval, security cameras in Schmidt, Kurth, and Bluhm Parks due to the tremendous amount of vandalism in the last three years. Officer Mrotek provided quotes from Shield Security Systems LLC. Officer Mrotek and Parks & Recreation Director Anderson will do installation. Money will be paid out of Park Dedication account. Ald. Salentine moved to approve quote from Shield Security Systems LLC for $9,018.00. Seconded by Ald. Petfalski. Ald. Petfalski stated that these are digital recorders with sensors for any movement. Motion carried 3 – 0. Approve the purchase of 49 trees – Conservation Coordinator/Urban Forester Tom Zagar presented memorandum noting that the Planning Department is requesting approval of the purchase of the following forty-nine trees. 4 White Spruce $460.00 2 Crabapple White Adirondack $186.00 3 Arborvitae 201.00 2 Crabapple Red Prairie Fire 186.00 3 White Pine 291.00 5 Thornless Hawthorn 465.00 7 Bur Oak 707.00 5 Serviceberry 515.00 7 Swamp White 707.00 5 Eastern Redbud 575.00 6 Northern Red Oak 570.00 Delivery 250.00 Approximately twenty trees will be planted along Moorland and Durham, ten coniferous trees will be planted on the Cul de Sac of Lions Park Drive, and the remaining trees will be planted in City parks. The City has been awarded a 2004 DNR Urban Forestry Grant to fund $2,400.00 of the $5,113.00 cost with the balance, $2,713.00, coming from the Urban Forestry budget. Ald. Salentine moved to approve $5,113.00 for the purchase of the trees. Seconded by Ald. Schroeder. Motion carried 3 – 0. Finance Committee Meeting February 4, 2004 - Page 3 MAINTENANCE AGREEMENTS - None RELEASE OF FUNDS - None REDUCTION IN LETTER OF CREDIT - None VOUCHER APPROVAL – None FINANCE DIRECTOR’S REPORT – Finance Director Gunderson had a conference call with Moody’s Investment Services on the rating of the bonds, borrowing for the two Fire Department mortgages and refinancing of the General Obligation Notes, that will be on the Common Council agenda on February 10, 2004. Moody’s is maintaining the City’s AA 3 rating. The refunding of the Sewer Utility will not be coming before the Common Council on Tuesday. Further discussion needs to take place between the City, Moody’s Investment Services, Ehlers & Associates, and Virchow Krause. Moody’s will be taking some time to review the Sewer and Water Utilities rating since it has been more than three years. COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW – None ADJOURNMENT – Being no further business to discuss, Ald. Petfalski moved to adjourn the meeting at 8:36 PM. Seconded by Ald. Salentine. Motion carried 3 - 0. Respectfully Submitted Carolyn Warhanek, Recording Secretary