FM20031209
FINANCE COMMITTEE - CITY OF MUSKEGO Approved
MINUTES OF MEETING HELD TUESDAY, DECEMBER 9, 2003
The meeting was called to order at 6:39 pm by Mayor Slocomb with Committee
Members Salentine and Schroeder present. Also present were Clerk-Treasurer
Marenda, Finance Director Gunderson and Deputy Clerk Blenski. Committee Member
Petfalski arrived at 6:45 pm. Those present recited the Pledge of Allegiance. Ald.
Buckmaster, Damaske, and Patterson arrived during the course of the meeting.
Mayor Slocomb stated the meeting was properly noticed in accordance with the open
meeting law.
APPROVAL OF MINUTES
Ald. Schroeder moved to approve minutes of the meeting held December 3, 2003. Ald.
Salentine seconded; motion carried.
UNFINISHED BUSINESS
Recommend Approval of 2004 Health Insurance
The Committee deferred this item on December 3, 2003. Finance Director Gunderson
stated the recommendation is to retain the present plan with six different tiers of
premiums (Limited Family being added). She noted that discussion took place
regarding a health reimbursement plan with the City self insuring the difference
between a $250 and $1,000 deductible; information was requested from WPS to make
a determination if this was feasible. The information submitted by WPS indicates the
City would be taking on a substantial risk. WPS has been requested to verify the
numbers provided. She would like to pursue this course after the first of the year upon
verification of the statistics. At this time, however, Ms. Gunderson recommends the
plan remain the same with the following premiums:
Type of Contract Monthly
Single Member $ 438.10
Limited Family $ 945.43
Family $1,293.36
Single Member Over Age 65 with Medicare $ 328.58
Member and Spouse Both Over Age 65
with Medicare $ 657.16
One Member Over Age 65 with Medicare and
One Member Under Age 65 $ 766.68
The premiums represent a 9.75% increase as budgeted for. Ald. Salentine
recommended approval. Ald. Schroeder seconded; motion carried.
Recommend Approval of Amendment to Pay for Performance, Merit Increase Table
Adjustment
The Committee deferred this item on December 3, 2003. Ms. Gunderson stated a
proposal has been brought forward to amend the range of wage adjustment for
performance from 0% to 5% to 0% to 4%. An employee can receive the wage
adjustment in addition to the cost of living increase, which is established on an annual
basis. A minimum 2.5 overall evaluation score is required to receive the full cost of
living adjustment. A merit increase table prepared by the Finance Director was
distributed to reflect the percent of merit increase based on various cost of living
adjustments. Ald. Schroeder moved to recommend approval of the amendment as
Finance Committee Minutes Page 2
December 9, 2003
presented. Ald. Salentine seconded. (Ald. Petfalski arrived). Motion carried
unanimously.
Approve Maintenance Agreement for Time Clocks (Public Works/Utilities)
The Committee deferred this item on December 3, 2003. The Mayor stated the item
was deferred because the Committee requested information on the cost of a new time
clock to compare to the cost of maintenance. The cost of a new equivalent clock from
Integrated Time Products is $525. A quote was also received from La Tona time &
Sound for time clocks ranging in price from $345 to $599. Ald. Schroeder moved for
approval. Ald. Petfalski seconded. The motion was defeated as the Committee
believed the cost of maintenance was excessive. Two time clocks are currently
available. If one breaks down, the other could be utilized and a replacement time clock
budgeted for the next year.
Recommend Approval of Amendment to Personnel Code (Health Insurance Co-Payment)
Finance Director Gunderson stated the code is proposed to be amended to reflect that
the existing contribution of $10/$5 per month be changed to 5% of the premium for
health insurance based on coverage. Ald. Schroeder moved to recommend approval.
Ald. Salentine seconded; motion carried.
NEW BUSINESS
Establish 2004 Rate for Refuse and Recycling
Finance Director Gunderson stated that the Public Services Committee recommended
approval of a contract with Onyx Waste Services. She recommends that the rates for
refuse and recycling remain the same at $20.60/unit for residential units containing five
units or less and $17.50/unit for residential units of six or more. Ald. Schroeder moved
to recommend approval. Ald. Salentine seconded; motion carried.
Approval of Revised Agreement with Ruekert & Mielke
The Mayor stated this is to supersede the existing agreement. Ald. Petfalski moved to
recommend approval. Ald. Salentine seconded; motion carried.
VOUCHER APPROVAL
The General Voucher and Utility Voucher amounts were adjusted to remove the
vouchers to Integrated Time Products, as the Committee did not approve the
maintenance. Ald. Salentine moved to recommend approval of payment of General
Vouchers in the amount of $733,765.31, Utility Vouchers in the amount of $145,866.11
and Tax Checks in the amount of $300. . Ald. Schroeder seconded; motion carried.
FINANCE DIRECTOR’S REPORT
Ms. Gunderson stated that because the City’s 2004 borrowing includes refinancing
another entity’s debt, Quarles & Brady has recommended a public hearing be held,
which is why the item is not on tonight’s Council agenda.
ADJOURNMENT
Ald. Salentine moved to adjourn at 7:02 pm. Ald. Petfalski seconded; motion carried.
Respectfully submitted,
Finance Committee Minutes Page 3
December 9, 2003
Jill Blenski, CMC
Deputy Clerk