FM20031119
CITY OF MUSKEGO Approved
FINANCE COMMITTEE MINUTES
Wednesday, November 19, 2003
7:00 PM Muskego City Hall, Aldermen’s Room
W182 S8200 Racine Ave.
Mayor Slocomb called the meeting to order at 7:12 PM. In attendance were Committee Members Ald.
Petfalski and Ald. Schroeder, Finance Director Dawn Gunderson, and those per attached sheet. Ald.
Salentine was excused.
Those present recited the Pledge of Allegiance.
The meeting was posted in accordance with the Open Meeting Law on November 14, 2003. The amended
Finance Agenda was posted on November 18, 2003.
REVIEW OF MINUTES OF PREVIOUS MEETING
The minutes of the November 11, 2003 Finance Committee Meeting were reviewed. Ald. Petfalski moved
to approve the minutes. Seconded by Ald. Schroeder. Motion carried 2 - 0.
LICENSE APPROVALS
Ald. Petfalski moved to recommend approval of Operator’s License for Michael Anders, Amanda
Wierman, Amanda Strini (application needs to be completed), Lynn Cira, Natalie Rawski, and Lucinda
Newman subject to receipt of fees, favorable police reports, and verification of schooling. Seconded
by Ald. Schroeder. Motion carried by 2 - 0. After interview with committee, Alexis Hayes was asked to
return to a future Finance Meeting.
Aldi’s Inc. – Patrick Rice, agent for Aldi’s Inc., appeared before the Finance Committee. The committee
discussed the seriousness of liquor violations and how important it is that Aldi’s run their own legal age
checks. Ald. Petfalski moved to recommend approval of a Class A Liquor License for Aldi’s Inc.,
trade name Aldi #36 and Patrick Rice as agent. Seconded by Ald. Schroeder. Motion carried 2 – 0.
PERIODIC LICENSE REVIEW
Michelle Kuehl – 6 Mo. Review for Operator’s License – A check with the Wisconsin Crime Information
Bureau and the City of Muskego Police Department records revealed no new record of arrest since the last
review on August 15, 2003.
UNFINISHED BUSINESS - None
NEW BUSINESS
Review job description revisions – Plan Dept – Executive Assistant/Human Resource Coordinator Cathie
Anderson supplied revised job descriptions for the Community Development Director, Associate
Planner/Zoning Administrator, GIS Coordinator, Conservation Coordinator/City Forestor, Planning & GIS
Intern, and Conservation Intern. Planning Director Turk and Finance Director Gunderson reviewed the
following changes:
Community Development Director
Present Proposes
Knowledge: 6Vm (327) 6Vm (327)
Problem Resolution: 6Ea (187) 6Ea (197)
Authority/Responsibility: FIII4c (284) FIII4c (327) one step increase due
to increased knowledge &
responsible in Economic Dev. field
Working Conditions: A1l (0) A1l (0)
Total Points 798 841
Salary plan @ range 71 72
Minimum Salary $60,329.00
Midpoint $73,933.00
Maximum $87,536.00
Discussion took place on changes to job description including economic development responsibilities and
that the position would no longer enforce zoning. On page two of the job description, the Committee wants
the word development added to the paragraph that starts Maintains knowledge. It would read: personnel
supervision principles; development and supervision of budget principles and practices.
Finance Committee Meeting
November 19, 2003 - Page 2
Continue Review job description revisions
GIS Coordinator
Present Proposes
Knowledge: 5IVm (215) 5IVm (247) budget responsibilities
and hardware management
Problem Resolution: 4Da (70) 5Da (81) addition of new analytical
tasks
Authority/Responsibility: DII3b (81) DII3b (81)
Working Conditions: A1L (0) A1L (0)
Total Points 366 409
Salary plan @ range 54 56
Minimum Salary $39,648.00
Midpoint $48,588.00
Maximum $57,528.00
Discussion took place on changes to job description. Plan Director Turk felt the current GIS Coordinator
would be able to handle all the GIS responsibilities. The Committee wants a change made to page one, the
paragraph that begins Prepares operating budgets – operating budget and capital budget preparation for the
Department GIS Functions.
Associate Planner
Present Proposes
Knowledge: 5IIIp (187) 5IIIp (215) site plan & plat review
duties
Problem Resolution: 4Ce (46) 4De (53) Board of Appeals duties
Authority/Responsibility: DII2b (61) DII3b (70) staffing of committees
Working Conditions: A2L (5) A2L (5) site inspections
Total Points 299 343
Salary plan @ range 50 53
Minimum Salary $35,919.00
Midpoint $44,018.00
Maximum $52,118.00
Discussion took place on changes to job description including the change from primary basis to back up
duties to GIS Coordinator.
The other position changes for Conservation Coordinator/City Forester, Planning & GIS Intern, and
Conservation Intern were technical in nature. It basically changed whom they are reporting to. The
Conservation Coordinator/City Forester has a new requirement added: Arborist certification required within
one year of hire. Money to cover salary changes for 2004 would come from the months the City would be
without a Plan Director.
Ald. Petfalski moved to approve job description revisions for the Plan Department. Seconded by Ald.
Schroeder. The Finance Committee approves job descriptions and Common Council will approve the
change in pay rates. Motion carried 2 – 0.
Designation of interim Plan Director – Plan Director Brian Turk recommended Associate Planner/Zoning
Administrator Jeffrey Muenkel be appointed to the position of interim Plan Director. The Committee
discussed Muenkel being compensated at 80% of midpoint of the current Plan Director salary ($59,146.00).
The earliest hiring of a Community Development Director is expected to be March 2004. Ald. Petfalski
moved to designate Jeffrey Muenkel as the interim Plan Director at a rate of 80% of midpoint of the
current Plan Director salary. Seconded by Ald. Schroeder. The appointment would be effective
December 6, 2003. Motion carried 2 – 0.
Consideration of funding Plan Intern for 2004 – Ald. Petfalski moved to fund the Plan Intern for 2004
as long as the present Plan Intern holds the position. Seconded by Ald. Schroeder. Ald.Petfalski
stated he would like the Plan Intern to give two weeks notice. The position is now funded for thirty hours per
week. The Plan Intern will be graduating from college in December and will be available to come in for forty
hours per week until he can find a job. When the Plan Intern resigns there is a policy in place that when a
position becomes open a notice will be sent to Aldermen for reconsidering the hiring of a replacement.
Motion carried 2 – 0.
Finance Committee Meeting
November 19, 2003 - Page 3
Review 2004 Capital Budget request – Police Chief John Johnson requested that the Finance Committee
recommend to the Common Council that the Police Department’s original request of $100,234.00 for the first
step in modernizing the fifteen year old software system be included in the 2004 Capital Budget. This item
had been tabled during Capital Budget process until at least 2005. The Common Council is reconsidering a
Capital Budget request from Muskego Fire Company for a command vehicle. Chief Johnson is questioning
the priorities in the budgetary system and the Council apparent movement from their position regarding 2004
capital spending. The software system request by the Police Department is at least of equal priority, if not a
higher priority in Chief Johnson’s estimation. The upgrade not only improves the Police informational system
but also provides for the first time the Fire Department’s CAD and rescue systems. The upgrade will also
allow the Police Department to take advantage of upgrades to the Municipal Court software package that
can’t be done with the present AS400. The hardware portion of the request would pay for itself through
reduced maintenance costs once the AS400 is removed from inventory. Ald. Petfalksi stated he is in favor of
approving the first step in modernizing the current system. The committee sent to Common Council without
Finance Committee’s recommendation.
Review Employee Assistance Program – Finance Director Gunderson stated the City has maintained an
employee assistance program with National Employee Assistance Services, Inc (NEAS). The rate for this
service is $1.61 per month per employee. The rate covers unlimited phone service twenty-four hours per
day and up to three hours of face-to-face counseling per employee per year. Proposed is a two-year
contract for the same current service and rate. The current program is based on 126 employees. Ald.
Schroeder stated he felt this was an excellent program. Ald. Schroeder moved to recommend approval
of two-year contract with National Employee Assistance Services, Inc. Seconded by Ald. Petfalski.
Motion carried 2 – 0.
Review Dental Insurance for 2004 – Finance Director Dawn Gunderson presented quotes received for
employee dental insurance. The City currently has contracts with First Commonwealth and Compcare
Health Services Insurance Corporation (Dentacare) to provide group dental insurance to City employees who
subscribe and elect to participate totally at their expense. Dental Insurance is a pre tax plan. Gunderson
recommended continuing contracts with First Commonwealth and Compcare for the following proposed
quotes:
Single Family Increase
First Commonwealth
Plan 4000 (4W105) (Network) $23.97 $63.27 8.01%
PPO UCR3 (P106WI) (Out of Network) $26.81 $74.02 7.50%
Compcare
Dentacare 160 $23.96 $64.68 12.10%
Ald. Petfalski moved to recommend approval of the contracts with First Commonwealth and
Compcare Health Services Insurance Corporation (Dentacare), and their respective quotes, as the
City’s dental insurance providers for 2004. Seconded by Ald. Schroeder. Motion carried 2 - 0.
Review request to Write-Off Delinquent Personal Property Taxes – The Committee reviewed
memorandum from Clerk-Treasurer Jean Marenda requesting that the following 2001 delinquent personal
property tax bills be written off:
Anser Environmental $ 466.28 Last Chance Bar $ 3.53
All My Flowers & Gifts 18.53 Muskego Pennzoil 370.67
Casa De Café 40.59 M H Z USA 9.57
Dave’s Cakes 266.92 Muskego Movie Plex 350.27
Fill-Ups 86.36 New Klub 24 42.38
Fast Quality Drywall 69.76 Olympic Health 117.50
Total $1,840.66
The amounts listed are those due to the City after the charge-back to the other taxing entities. Clerk-
Treasurer Jean Marenda will continue pursuing the collection of delinquent 2001 personal property taxes
from Trison Utilities. Trison Utilities is still in existence. Ald. Schroeder moved to recommend approval of
the writing off of $1,840.66 in delinquent personal property tax bills. Seconded by Ald. Petfalski.
Motion carried 2 – 0.
Finance Committee Meeting
November 19, 2003 - Page 4
Review establishing salaries for Election Workers – Finance Director Gunderson advised committee that
the Committee of the Whole recommended the following rates with the adoption of the 2004 Operating
Budget:
Election Inspector $6.91 per hour
Election Chairman 7.68 per hour
Board of Canvassers and Special Voting Deputy 6.91 per hour with a 2 hour per day minimum
Ald. Schroeder moved to recommend approval of the proposed salaries for Election Workers.
Seconded by Ald. Petfalski. Motion carried 2 – 0.
Mayor Slocomb requested a recess at 8:34 PM.
Meeting convened at 8:38 PM.
Preliminary review of 2004 Health Insurance – Finance Director Gunderson presented a copy of the
original 2004 renewal rates with the City’s current health insurance provider WPS. The rates represent a
9.75% increase over the existing plan rates. The rates in the past have been based on two-tier premium,
$250.00 deductible, $10 office co-pay, $50.00 emergency room co-pay, and three-tier drug plan. The rate is
based on all employee groups being on the three-tier drug plan as of January 1, 2004. The non-represented
employees will be required to contribute 5% toward the overall 2004 premium. Therefore the City asked
WPS to provide a quote for a three-tier premium schedule - single, limited family (employee plus spouse or
one adult plus children), and family. Comparison rates on two and three tier programs were presented.
Finance Director Gunderson is recommending a three-tier premium. Ald. Schroeder asked how many
employees fit into the limited family category? Finance Director Gunderson to get back to committee with
information. WPS was also asked to provide the city rates for alternative benefit levels. The benefit
alternatives quoted were based on a $500.00 deductible, 90/80% to $ $2,500.00, three tier prescriptions -
$5/$10/$25; $1,000.00 deductible, 100/70% to $2,500.00, $5/$/10/$25; and $1,000.00 deductible, 90/80% to
$2,500.00, $5/$10/$25. The deductibles are major medical. Information gathered was used to project
possible savings to the City if the City were to self-insure a higher deductible. Proposals were presented
from Diversified Benefits Services, Inc. and EBC, a WPS Company on Health Reimbursement Account
(HRA) plans.
Finance Director Gunderson just received a new quote from WPS using a HRA on the plan. The new quote
is higher than the previous quote (approximately 7%) because of the exposure to the insurance company.
Finance Director Gunderson will be going back to WPS for a premium adjustment. Ald. Petfalksi stated he is
in favor of the three-tier plan. Mayor Slocomb stated they will have to look at the numbers of the HRA Plans
to determine which percentage of utilization would be recommended if any. Once Finance Director
Gunderson knows the number of employees that fit into the limited family category she will be able to tell if
the premiums for a two-tier and three-tier are equivalent. 2004 Health Insurance will be put on the
December 3, 2003 Finance Agenda.
Review unbilled refuse/recycling accounts – Finance Director Gunderson presented list of recently
discovered properties that have either never been billed for refuse & recycling charges or are no longer being
billed but have been receiving the service. Finance Director Gunderson reviewed the circumstance to
explain how this happened. BFI has the addresses on their pick-up list. The question was raised to whether
there is a home on each lot. Ald. Petfalski stated he would like to see a visual inspection. The practice in
the past has been to back-bill two years plus the current year. This is consistent with what was done for
water and sewer. Discussion took place on the two-year back-bill practice, residence for part of a year, and
if a home had been sold within the two years. In the past, citizens have come to Public Service Committee
to dispute contract. It was determine that citizens of the unbilled accounts would not have to appear in
person but could do it by letter. The billing is a Finance issue so the citizens could come to the Finance
Committee. The Committee wanted to make sure that if a pick up is not taking place; the address gets taken
off BFI’s list. The Building Department Inspectors could do an inspection on garbage pick-up day to check
the status. This issue will be put on the December 3, 2003 Finance Agenda to discuss further after the
inspections.
Finance Committee Meeting
November 19, 2003 - Page 5
Approve WaterBugs use of Idle Isle Building – A letter was received from Parks & Recreation Director
Craig Anderson stating the Parks & Recreation Board is recommending approval for the WaterBugs Ski
Team to be able to use the Idle Isle building for both summer and winter months. In addition to the
concessions during summer months, they want to be able to work on ski team equipment within the building
during the winter months. The WaterBugs would be responsible for any costs for heating and all other costs
associated with the improvements, including operating costs. They are also responsible for the installation of
carbon monoxide detectors and getting approval for all work from the Building Inspector’s Office.
Ald.Petfalski moved to recommend approval of use of Idle Isle building by the WaterBugs for both
summer and winter months. Seconded by Ald. Schroeder. Ald. Schroeder verified that this was only for
the use of the building. Motion carried 2 – 0.
MAINTENANCE AGREEMENTS
Election Systems & Software – Hardware Maintenance Service Agreement – Clerk-Treasurer Jean
Marenda is recommending approval of the maintenance agreement for the eight election tabulators. Ald.
Schroeder moved to approve the 2004 maintenance agreement with Election Systems & Software for
$1,858.00. Seconded by Ald. Petfalski. Motion carried 2 – 0.
RELEASE OF FUNDS - None
REDUCTION IN LETTER OF CREDIT
VOUCHER APPROVAL – None
FINANCE DIRECTOR’S REPORT –On Thursday, November 20, 2003 Finance Director Gunderson will be
meeting with R & R Insurance to discuss proposal of carriers for the City’s 2004 insurance for Liability
Workers Compensation. Year end proposals that have to come before the Finance Committee are: audit
service quote, writing off rescue service charges, establishing rate for rescue service, approval of refuse and
recycling rate, and review of Engineering/Building fees. At the last Common Council Meeting during a review
of the 2004 Capital Budget a discussion took place on borrowing for 2005 at the same time as borrowing for
2004 for Tess Corners’ Station No. 2. This has been done in the past. Once funds are borrowed the City
would pay off the loan for Tess Corners’ Station 2 and use the City’s interest rate rather that Tess Corners
Fire Department rate and therefore have a savings in the Operating Budget. Finance Director Gunderson
would like to include the amount in 2004 Capital Budget. It would make it easier by tying the amounts in
Capital Budget to borrowing. Finance Director Gunderson spoke to Ehlers & Associates on timing of
adopting Capital Budget and authorizing the solicitation of proposals for a debt issue.
COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW – None
ADJOURNMENT – Being no further business to discuss, Ald. Schroeder moved to adjourn the
meeting at 9:17 PM. Seconded by Ald. Petfalski. Motion carried 2 - 0.
Respectfully Submitted
Carolyn Warhanek,
Recording Secretary