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FM20031022 CITY OF MUSKEGO Approved FINANCE COMMITTEE MINUTES Wednesday, October 22, 2003 7:00 PM Muskego City Hall, Aldermen’s Room W182 S8200 Racine Ave. Mayor Slocomb called the meeting to order at 7:05 PM. In attendance were Committee Members Ald. Salentine, and Ald. Petfalski, Finance Director Dawn Gunderson, Police Chief John Johnson, and those per attached sheet. Ald. Schroeder was excused. Those present recited the Pledge of Allegiance. The meeting was posted in accordance with the Open Meeting Law on October 17, 2003. REVIEW OF MINUTES OF PREVIOUS MEETING The minutes of the October 14, 2003 Finance Committee Meeting were reviewed. Ald. Salentine moved to approve the minutes. Seconded by Ald. Petfalski. Motion carried 2 - 0. LICENSE APPROVALS Ald. Salentine moved to recommend approval of Operator’s License for Jennifer Akset, Vicki Helg, Consiglio Cirillo, April Bullian, Jamie Freda, Udayan Patel, Patricia Becker, Alvina Gomez, and Michael Sommers subject to receipt of fees, favorable police reports, and verification of schooling. Seconded by Ald. Petfalski. Motion carried by 2 - 0. “Class B” Retailers’ License for the Sale of Fermented Malt Beverages and Intoxicating Liquor – Fiesta Garibaldi of Muskego, LLC – S90 W13970 Boxhorn Drive – Mr. Escobar was not able to attend the Finance Meeting for his interview. Ald. Salentine moved to defer to the Wednesday, November 5, 2003 Finance Meeting. Seconded by Ald. Petfalski. Motion carried 2 – 0. Amended Premise Description for 11/1/03 only – “Class B” Retailers” License – Edward Rupp (Mug- Z’s) – A memorandum was received from Clerk-Treasurer Jean Marenda stating that an application to amend the premise description of Mug-Z’s Pub & Grill to allow the sale of beer and liquor in the parking lot of the establishment at W194 S7060 Hillendale Drive on Saturday, November 1, 2003 until Midnight was received. A tent will be erected. There will be no outside music. Ald. Salentine moved to recommend approval of amended premise description for November 1, 2003. Seconded by Ald. Petfalski. Motion carried 2 – 0. PERIODIC LICENSE REVIEW James L. Demitriou (Operator’s License) – 6-month review – A check with the Wisconsin Crime Information Bureau and the City of Muskego Police Department Records revealed no new record of arrest since July 12, 2003, the date of last report. Review Liquor/Beer Retailer License Violations – The Police Department forwarded Liquor/Beer Retailer License Violations for Clark Gas Station and Muskego Beer and Liquor. Chief Johnson recommended that the Finance Committee request the agent of Clark Gas Station to appear before the Finance Committee in regard to licensing of all clerks at the station. Ald. Salentine moved to request the presence of the agent of Clark Gas Station at the Wednesday, November 5, 2003 Finance Committee Meeting. Seconded by Ald. Petfalski. Motion carried 2 – 0. Closed Session No. 1 – Mayor Slocomb read the Notice of Closed Session – Please take notice that following Periodic License Reviews the Finance Committee of the City of Muskego will convene upon passage of the proper motion, into closed session pursuant to: 19.85(1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility, more specifically, grievance filed by the Wisconsin Professional Police Association, Grievance #03-338 (Overtime Denial). Action may be taken in closed session. The Finance Committee will then reconvene into open session to continue with agenda items. Convene into Closed Session No. 1 – Ald. Petfalski moved to convene into closed session at 7:31 PM. Seconded by Ald. Salentine. Upon roll call vote, motion carried 2 – 0. Finance Committee Meeting October 22, 2003 - Page 2 Convene into Open Session – Ald. Salentine moved to convene into open session at 8:12 PM. Seconded by Ald. Petfalski. Upon roll call vote, motion carried 2 – 0. UNFINISHED BUSINESS Consider Police Association Overtime Grievance - Ald. Petfalski moved to deny grievance #03-338 (Overtime Denial) filed by the Muskego Police Association. Seconded by Ald. Salentine. Motion carried 2 - 0. NEW BUSINESS Recommend warrant service fee – Police Chief John Johnson explained that the Police Department does not charge a fee when processing warrants and out-of-state citations of people who are arrested on the highways in our community. When a person is arrested for another jurisdiction’s charge or warrant, in most cases that person pays the warrant fee to the Police Department and the Department has to process the documents and issue a check to the jurisdiction whose warrant was served. Additionally, when the State Patrol arrests an out-of state violator the State Patrol uses the Police Department’s system and administrative assistance in processing forfeiture. Chief Johnson mentioned Waukesha charges $15.00, New Berlin $10.00, and Menomonee Falls charges $25.00 for their own warrants and $33.00 for Waukesha Sheriff’s Department. Ald. Petfalski moved to approve a $25.00 Warrant Service Fee. Seconded by Ald. Salentine. Motion carried 2 - 0. Review Lease Agreement between the City and Loreen Klauser (Sign on City Property) – Memorandum from Clerk-Treasurer Jean Marenda explained that since 1990, the City and Loreen Klauser have had a Lease Agreement to allow the Hunter’s Nest sign to be located on City property at the intersection of Durham and Schultz. The original lease was for a five-year term, and renewed in 1995. In 2000 no follow-up was done on the lease. Some of the changes being proposed: The five-year term eliminated. Original and renewed lease called for one $50.00 payment for the five-year term of the lease. Proposed is an annual fee, with amount to be determined by the Finance Committee. Original and renewed lease allowed termination by the City with thirty-day notice. Proposed is increasing to ninety day notice. The language of the lease was cleaned up, with no other material changes. Clerk-Treasurer Marenda has spoken to Ms. Klauser, and she is interested in continuing the Lease, and had no problem with the proposed changes. Ald. Salentine moved to approve Lease Agreement, with proposed changes, between the City of Muskego and Loreen Klauser for an annual fee of $20.00 per year. The Clerk-Treasurer’s Office should also collect $20.00 for the year 2003. Seconded by Ald. Petfalski. Motion carried 2 – 0. Approve Mill Valley baseball field renovation – A letter was received from Park and Recreation Department Director Craig Anderson stating the Parks and Recreation Board is recommending for approval baseball field restoration at the Mill Valley Elementary site. The quote from Natural Athletic Turf Inc. is $19,540.00. The cost to the City will be $9,770.00 and paid out of park dedication. Muskego Athletic Association will pay the other half or $9,770.00. The City has received approval from school district representative Gary Rosploch to perform the work. Ald. Petfalski moved to approve baseball field restoration at Mill Valley Elementary site with the City paying half of the amount or $9,770.00. Seconded by Ald. Salentine. Motion carried 2 – 0. Consider funding the grading of Historical Society grounds – A memorandum was received from Public Works Superintendent Wayne Delikat estimating the material/labor costs involved in grading Historical Society grounds for the tree lighting ceremony in December 2003. Department of Public Works personnel will level the ground and fill in low spots. Money will come from Landfill Funds. 25 loads of rock delivered @ $120.00 per load $ 3,000.00 6 men @$30.00 per hour for forty hours 7,200.00 Total $10,200.00 Ald. Salentine moved to approve grading of Historical Society grounds for an amount of $10,200.00. Seconded by Ald. Petfalski. Motion carried 2 – 0. MAINTENANCE AGREEMENTS - None Finance Committee Meeting October 22, 2003 - Page 3 RELEASE OF FUNDS - None REDUCTION IN LETTER OF CREDIT VOUCHER APPROVAL – None FINANCE DIRECTOR’S REPORT – Ald. Salentine mentioned the Police Department received a grant through the Wisconsin Homeland Security Grant Program for $9,345.00 to purchase portable radios and the Library received a gift of approximately $16,350 from the Friends of the Library to purchase one-third of the Library’s public access computers. Finance Director Gunderson stated the Public Hearing on November 10, 2003 for the 2004 Budget would be published in the October 23, 2003 issue of the Muskego Sun. Water and Sewer 2004 Budgets were presented on October 20, 2003 to the Public Utilities Committee. Finance Director Gunderson stated she is discussing Health Insurance alternatives with the Health Insurance provider. She is also looking at self-funding higher deductibles. The 2004 Capital Budget will also be presented at the Public Hearing. It was noted that changes could be made to the Capital Budget after the Public Hearing. The five-year Capital Plan will be brought up for adoption after the first of the year. Discussion took place on the 2004 Capital Budget request for a Command Vehicle by Muskego Volunteer Fire Company. Mayor Slocomb stated this item will be reconsidered and has requested that the Fire Company present a quote for a scaled down version of the Command Vehicle. Finance Director Gunderson received a report from Ehlers and Associates on the impact on borrowing and interest for this vehicle. Information will be distributed to the Aldermen and formally presented at the 2004 Budget Public Hearing. COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW – Ald. Salentine asked if the work performed at the right-of way by the property off of Lannon can be charged back to the property owner. The e-mail letter sent to the property owner by Mayor Slocomb stated this work would be done as a courtesy this one time. ADJOURNMENT – Being no further business to discuss, Ald. Petfalski moved to adjourn the meeting at 8:33 PM. Seconded by Ald. Salentine. Motion carried 2 - 0. Respectfully Submitted Carolyn Warhanek Recording Secretary