FM20030722
FINANCE COMMITTEE - CITY OF MUSKEGO Approved
MINUTES OF MEETING HELD TUESDAY, JULY 22, 2003
The meeting was called to order at 7:17 pm by Mayor Slocomb with Committee Members
Petfalski, Salentine and Schroeder present. Also present were Ald. Buckmaster, Damaske,
Madden and Patterson, Parks and Recreation Director Anderson, Intern Nick Topercer,
Engineering/Building Inspection Director McMullen, Finance Director Gunderson, and Clerk-
Treasurer Marenda. Those present recited the Pledge of Allegiance.
Mayor Slocomb noted the meeting was properly noticed in accordance with the open meeting
law.
APPROVAL OF MINUTES
Ald. Salentine moved to approve minutes of the meeting held July 16, 2003. Ald. Petfalski
seconded; motion carried.
LICENSE APPROVAL
Outside Dance Permits and Amendment to Licensed Premise - Vera Pires d/b/a Spitfires
Ms. Pires was present to discuss her application for various outside events, which would also
require an amendment to the licensed premise. The first event coincides with the Community
Festival and would serve as a grand opening and fundraiser for the Muskego Volunteer Fire
Department. She will position the music in the parking lot facing the highway. Ms. Pires
offered to contact the neighboring property owners to inform them about the events.
Wristbands will be used for identification purposes. Ald. Salentine moved to recommend
approval of the request for the outside dance permits and amendment to the licensed premise:
Friday, 8/22/2003 Music Until 11:00 PM.
Outside Premise Until Midnight
Saturday, 8/23/2003 Music Until 11:00 PM
Outside Premise Until Midnight
Sunday, 8/24/2003 Music Until 9:00 PM
Outside Premise Until 10:00 PM
Week of Monday, 8/25 to
Monday, 9/1/2003 Music Until 9:00 PM on Weekdays and Sunday
Outside Premise Until 10:00 on Weekdays and Sunday
Music Until 11:00 PM on Friday and Saturday
Outside Premise Until Midnight on Friday and Saturday
Friday, 9/19/ 2003 Music Until 11:00 PM.
Outside Premise Until Midnight
Saturday, 9/20/2003 Music Until 11:00 PM
Outside Premise Until Midnight
Sunday, 9/21/2003 Music Until 9:00 PM
Outside Premise Until 10:00 PM
Ald. Petfalski seconded; motion carried.
UNFINISHED BUSINESS
Reconsideration of Temporary Class “B”/”Class B” Retailer’s License, Temporary
Operator’s Licenses (Bankenbusch and Benotti) and Request to Waive Fees - Muskego
Community Festival, Inc. - 8/22/2003, 8/23/2003, and 8/24/2003
This item was deferred from the July 16, 2003 meeting. Ald. Petfalski requested that Festival
Chairman Jeff Musialowski present the proposed security plans for the Festival. Mr.
Musialowski stated his experience as a police officer provides a unique perspective regarding
security issues. The Festival is requesting that the use of wristbands not be required. There
has been no evidence provided documenting underage drinking. Mr. Musialowski stated that
Police Chief Johnson has confirmed that fact. Professional security personnel (in lieu of
Finance Committee Minutes Page 2
July 22 2003
volunteers) will be used this year for checking identification and beer tent security. The
bartenders are required to check all ids. There is an existing security and safety plan in place,
which addresses many issues including checking identification. The use of hand stamps is
planned. The use of wristbands was discussed but it was determined they would not be used.
The bands can be discarded and then later picked up and reused by someone who is
underage. They can also be passed from one person to another. In addition, the wristbands
are expensive and no other festivals in the area are using them. Ald. Salentine asked how you
prevent one person from ordering a pitcher of beer and giving it to others who may be
underage. Mr. Musialowski stated that situation cannot always be prevented but security
personnel will peruse the crowds to monitor. It is usually obvious. Ald. Salentine stated she
believed wristbands were a more efficient and easier means of identification especially for the
bartenders when it is very busy. Ald. Petfalski stated he has changed his position regarding
wristbands following discussion of the issue with Chief Johnson and review of the security plan
that the Festival Committee has developed. The Festival does not have a history of problems
with underage drinking and use of wristbands does not guarantee compliance. Mr.
Musialowski also noted that entry and exits will be better controlled and monitored. Ald.
Petfalski moved to recommend approval of Temporary Class “B”/”Class B” Retailer’s License,
Temporary Operator’s Licenses (Bankenbusch and Benotti) and Request to Waive Fees -
Muskego Community Festival, Inc. for 8/22/2003, 8/23/2003, and 8/24/2003 subject to
conditions of the July 2, 2003 Finance Committee meeting with the exception of the wristband
requirement. Ald. Schroeder seconded. Ald. Schroeder recommended sufficient radios be
obtained from the Police Department to provide adequate means of communication. Motion
carried with Ald. Petfalski and Schroeder voting “yes” and Ald. Salentine voting “no.”
Park Fee Study RFP’s
This item was deferred from the June 18, 2003 meeting. Ald. Schroeder moved to defer as
requests for proposals have not been received yet. Ald. Petfalski seconded; motion carried.
NEW BUSINESS
Discuss and Review/Approve Muskego High School Athletic Fields Maintenance
Agreement
Mr. Anderson was present to discuss the agreement, which is part of the General Agreement
between the City and School District. Use of the parking lot and the percentage of the City’s
contribution for the resurfacing and striping were discussed. Concerns were expressed that
the percentages should be reviewed if the parking lot were to be used for general school
purposes. Mr. Anderson noted this was a one-year agreement. In the General Agreement,
the percentages of use for all the different fields were taken into consideration to determine
the City’s share of 37.75%. Ald. Schroeder stated his support of that percentage, which
represents the average use of the facilities by the City. He opposes the City’s share of 50%
for the landscaping/yard maintenance, irrigation and vandalism/storm damage costs. Ald.
Petfalski agreed. Ald. Salentine moved to amend the City’s percentage of 50% to 37.75% on
Exhibit A-1 for the three items referred to by Ald. Schroeder, with the School District’s
percentage adjusted to 62.25%. Ald. Schroeder seconded; motion carried. Mayor Slocomb
clarified that this would also change the percentage (50%) contained within the text on Page 3
Section Four (Other Costs) A. to 37.75% City and 62.25 School District. Mr. Anderson
reviewed the proposed impact to the budgets for operating costs identified on Exhibit B-1,
which will be changed to reflect the amendment that was just passed regarding the
percentages. The Maintenance Manual referred to in Section Five was distributed. Ald.
Schroeder moved to amend Exhibit A-1 to change the City’s percentage of the Building/Access
Path Improvements to 37.75% and the School District’s 62.25%. Ald. Petfalski seconded;
motion carried. Ald. Salentine moved to recommend approval of the agreement, as amended.
Ald. Petfalski seconded; motion carried.
Approval for Early Start Agreement - Discovery Days
Finance Committee Minutes Page 3
July 22 2003
Mayor Slocomb noted following action by the Finance Committee, the Council would consider
this item for approval. Ald. Petfalski moved to recommend approval. Ald. Salentine seconded.
Mr. McMullen noted that the word “building” in the BE IT FURTHER RESOLVED paragraph of
the resolution should be changed to “occupancy inspections.” Ald. Salentine moved to
recommend the amendment accordingly. Ald. Petfalski seconded; motion carried.
REDUCTION IN LETTER OF CREDIT
Ald. Salentine moved to approve Letter of Credit reduction for Nature Estates in the amount of
$73,691 pursuant to a recommendation of Engineering/Building Inspection Director McMullen.
Ald. Schroeder seconded; motion carried.
Ald. Salentine moved to approve Letter of Credit reduction for Chamberlain Hill in the amount
of $155,744.05 pursuant to a recommendation of Engineering/Building Inspection Director
McMullen. Ald. Schroeder seconded; motion carried.
Ald. Petfalski moved to approve Letter of Credit reduction for Quietwood East in the amount of
$119,295.66 pursuant to a recommendation of Engineering/Building Inspection Director
McMullen. Ald. Schroeder seconded; motion carried.
Ald. Schroeder moved to approve Letter of Credit reduction for the Settlement on Woods in the
amount of $567,219 pursuant to a recommendation of Engineering/Building Inspection Director
McMullen. Ald. Salentine seconded; motion carried.
Ald. Salentine moved to approve Letter of Credit reduction for Big Muskego Estates in the
amount of $450,000 pursuant to a recommendation of Engineering/Building Inspection Director
McMullen. Ald. Schroeder seconded. Motion carried with Ald. Petfalski abstaining.
VOUCHER APPROVAL
Ald. Petfalski moved to recommend approval of payment of General Vouchers in the amount
of $959,437.33 and Utility Vouchers in the amount of $355,271.80. Ald. Schroeder seconded;
motion carried.
ADJOURNMENT
Ald. Petfalski moved to adjourn at 8:28 pm. Ald. Schroeder seconded; motion carried.
Respectfully submitted,
Jean K. Marenda, CMC
Clerk-Treasurer
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