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FM20030716 CITY OF MUSKEGO FINANCE COMMITTEE MINUTES Approved Wednesday, July 16, 2003 5:00 PM Muskego City Hall, Aldermen’s Room W182 S8200 Racine Ave. Mayor Slocomb called the meeting to order at 5:07 PM. In attendance were Committee Members Ald. Petfalski and Ald. Salentine, Finance Director Dawn Gunderson, Police Chief John Johnson, and those per attached sheet. Ald. Schroeder was excused. Those present recited the Pledge of Allegiance. The meeting was posted in accordance with the Open Meeting Law on July 11, 2003. REVIEW OF MINUTES OF PREVIOUS MEETING The minutes of the July 2, 2003 Finance Committee Meeting were reviewed. Ald. Petfalski moved to approve the minutes. Seconded by Ald. Salentine. Carried by all. LICENSE APPROVALS Ald. Petfalski moved to recommend approval of Operator’s License for Timothy Couillard, Ashley Smith, Nichole Collins, Jeanne Semrad, Sarah Margenau, Mathew Halmstad, Melissa Iverson, Timothy Haak, and Cathryn Hintz subject to receipt of fees, favorable police reports, and verification of schooling. Seconded by Ald. Salentine. Carried by all. George Henneberry designated agent of Sobek’s Resort and Ed Albrecht new agent for Kwik Trip were present to answer committee questions. Ald Petfalski moved to recommend approval of agents George Henneberry for Sobek’s Resort LLC and Edward Albrecht for Kwik Trip. Seconded by Ald. Salentine. Carried by all. Temporary Operator’s License – June Loh for Muskego Corvette Club event – 8/23/2003 – Ald. Petfalski moved to recommend approval of Temporary Operator’s License for June Loh for Muskego Corvette Club event to be held August 23, 2003 subject to receipt of fees and favorable police report. Seconded by Ald. Salentine. Carried by all. Application for Temporary Retailer’s License for Muskego Volunteer Fire Co. Ladies Aux. for fundraiser event to be held at Muskego Regency on 8/1/2003 – An application for a Temporary Class “B”/”Class B” Retailer’s License was submitted by the Muskego Volunteer Fire Co. Ladies Auxiliary for an event to be held at Muskego Regency on August 1, 2003 from 5:00 PM to 9:00 PM. The time on the application is 4:30 PM to 9:30 PM to allow for setup and cleanup. A similar event was held last year with benefits going to the fire departments of Muskego. The event is to be held on the outside grounds, weather permitting. Otherwise, it will be held indoors. Ald. Salentine moved to recommend approval of Temporary Retailer’s License for Muskego Volunteer Fire Co. Ladies Auxiliary for event to be held on August 1, 2003. Seconded by Ald. Petfalski. Carried by all. Renewal of Operator’s License for S. Roushia – Application for renewal of Operator’s License was received from Suzette Roushia. A check with the Wisconsin Crime Information Bureau and the City of Muskego Police Department records revealed new information. After discussion, committee agreed Mayor Slocomb should approve renewal of Operator’s License, restricted to “Class A” only, and subject to receipt of fees for Suzette Roushia. PERIODIC LICENSE REVIEW Periodic Review of Operator’s License – J. Demitriou – A check with the Wisconsin Crime Information Bureau and the City of Muskego Police Department records revealed no new record of arrest. Finance Committee Meeting July 16, 2003 - Page 2 UNFINISHED BUSINESS Reconsideration of Temporary Class “B”/”Class B” Retailer’s License, Temporary Operator’s Licenses (Bankenbusch and Benotti) and Request to Waive Fees Muskego Community Festival, Inc. – 8/22/2003, 8/23/2003, 8/24/2003 – Ald. Petfalski moved to defer to the Tuesday, July 22, 2003 Finance Meeting. Seconded by Ald. Salentine. Carried by all. NEW BUSINESS Discussion with Festival Committee in regard to City’s invoice for Veteran’s Park Pavilion – Ald. Petfalski stated Finance Director Dawn Gunderson and Engineer Sean McMullen met with Festival Committee representative Chief John Johnson to discuss the City’s invoice to the Festival Committee for their share of the construction costs for Lion’s Pavilion. The Festival Committee had initially committed $5,000.00 for the pavilion project. The City of Muskego owns the facility and has and will continue to benefit by the improvements, therefore, the following adjustments to the Festival invoice are recommended: Description Original Invoice Adjustment Net Base Construction of the 291per foot storage facility $ 6,818.13 $6818.13 200 amp electrical service 1,265.00 City and Festival split the cost of going from 100 to 200 amp electrical service ($ 632.50) 632.50 Hollow Metal Doors 1,565.00 Festival pays the difference between a regular hollow metal door and the wider opening metal door ( 400.00) 1,165.00 Water service 200.00 City pays for water service ( 200.00) Lighting 505.70 City pays for lighting ( 505.70) Locksets 225.00 City pays for locksets ( 225.00) Total $10,578.83 ($1,963.20) $8,615.63 Ald. Petfalski moved to approve amended Festival invoice for $8,615.63 with the understanding that the Festival Committee has exclusive rights to storage facility. Seconded by Ald. Salentine. Carried by all. Approve use of debit/credit card payment of fines, etc. – Chief John Johnson requested the City allow the Municipal Court and the Police Department to use credit and check cards for payment of fines and warrants. In 2002, Muskego Municipal Court collected almost $263,000.00 in fines and so far in 2003 are collecting at a rate of approximately $280,000.00. These fine amounts are subject to assessments by the State, therefore the City receives a portion of these dollar amounts. In 2001 and 2002 Municipal Court posted 324 warrants for non-payment of fines. So far in 2003 the Police Department has issued approximately 140 warrants. Chief Johnson believes the use of credit and check cards will reduce the number of non-payments and warrants. A number of communities were surveyed and the comments by the communities who use credit cards were positive. The revenue generated by people that would otherwise not pay and administrative costs saved will far out weigh the fees that the City would have to pay for the privilege of using credit or check card fee payments. The State of Wisconsin has negotiated with credit card clearing houses a fee that can be used by municipal governments in the State. The City of Muskego fee ranges from 1.39% to 1.5% per item, with an additional .17 per item processing fee. Chief Johnson and Finance Director Gunderson estimated that this would cost the City approximately $1,000.00 this year. The Police Department could be using surplus equipment from the Park and Recreation Department to process the payments. Chief Johnson stated Judge Berigan is in favor of using credit or check card payments. Ald. Salentine moved to approve the use of credit or check cards for the payment of fines and warrants. Seconded by Ald. Petfalski. Carried by all. Finance Committee Meeting July 16, 2003 - Page 3 Review policy for liquor license suspension – At the March 19, 2003 Finance Meeting Chief Johnson discussed changes in how the City deals with licensed establishments that violate the law. The Finance Committee requested that Chief Johnson research the City’s ordinances and fine schedule to bring them in compliance with other communities and also to increase the penalty for second and subsequent violations by a licensed premise. Chief Johnson presented proposed changes in the City’s current forfeiture schedule and State’s forfeiture schedule for Serving Underage Persons, for Permitting Underage Persons on Licensed Premises, and for Knowingly Fail to Prevent Illegal Consumption. The proposed fine values are increased substantially in the area of 25% for first offenses to 100% for the fourth and subsequent violations within thirty months. On the proposed forfeiture schedule, it is noted that on the second and subsequent offenses the owner or other person in control of the premise should be cited in addition to the server of the beverage for failing to prevent underage person on premises. Chief Johnson spoke with Municipal Judge Berigan regarding the forfeiture amounts and the Judge was receptive to substantial increases in the forfeiture amount particularly for the second and subsequent violations. Chief Johnson to review what Class A fee schedule would be and present recommendation to committee at later date. Chief Johnson was also able to discuss this issue with police chiefs from across the State at a recent Chiefs Meeting. Several Communities indicated that they had established demerit point systems to deal with licensed premise violations. When a licensed premise reaches a certain demerit point level the business record would be reviewed for possible suspension or revocation. The value of this system would be that it would provide guidance to the Police Chief for instance in determining when and after how many violations the chief would request a hearing for suspension or revocation of a license. At present, there is no procedure for doing this other than the State law. Chief Johnson requested committee review the Demerit Point Systems and present their recommended changes to him. Chief Johnson will then return to committee with recommendations. After discussion, Ald. Petfalski moved to recommend sending the amended fine schedule to Municipal Judge Berigan for review and his approval for amending Forfeit Schedule by Resolution. Seconded by Ald. Salentine. Carried by all. Review 2003 Budget Amendment – Finance Director Dawn Gunderson presented proposed Resolution “A Resolution amending the 2003 Budget of the City of Muskego”. The State notified Finance Director Gunderson that the City complied with the 3.4% General Fund Budget change for 2003 but when the percentage was carried out a few more decimal points the budget needed to be amended by $31.00. The general fund budget percentage change must be less than 3.4% to qualify for a 2004 payment. Transfers from other funds/advances will be reduced by $31.00 to meet this. Ald. Petfaksi moved to recommend approval of $32.00 amendment to 2003 Budget. Seconded by Ald. Salentine. Carried by all. MAINTENANCE AGREEMENTS - None RELEASE OF FUNDS - None REDUCTION IN LETTER OF CREDIT – None VOUCHER APPROVAL – None FINANCE DIRECTOR’S REPORT – The 2004 budget calendars have been distributed and Departments have submitted personnel requested changes. Finance personnel will now assign dollars to the requests and return to Departments to incorporate into their operating budgets. The next deadline is Capital Budget. The first Committee of the Whole meeting to review Capital Budget requests is August 21, 2003. Gunderson and Mayor Slocomb met with insurance consulting group to review RFP’s for health insurance. The City will now request quote for dollars and premium information from six vendors. Gunderson should have WPS’s premium renewal rate next week. COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW – None ADJOURNMENT – Being no further business to discuss, Ald. Salentine moved to adjourn the meeting at 6:08 PM. Seconded by Ald. Schroeder. Carried by all. Respectfully Submitted Carolyn Warhanek Recording Secretary