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FM20030604 CITY OF MUSKEGO FINANCE COMMITTEE MINUTES Approved Wednesday, June 4, 2003 7:00 PM Muskego City Hall, Aldermen’s Room W182 S8200 Racine Ave. Mayor Slocomb called the meeting to order at 7:06 PM. In attendance were Committee Members Ald. Petfalski, Ald. Salentine, and Ald. Schroeder, Finance Director Dawn Gunderson, and those per attached sheet. Those present recited the Pledge of Allegiance. The meeting was posted in accordance with the Open Meeting Law on May 30, 2003, the amended agenda posted on June 3, 2003. REVIEW OF MINUTES OF PREVIOUS MEETING The minutes of the May 27, 2003 Finance Committee Meeting were reviewed. Ald. Petfalski moved to approve the minutes. Seconded by Ald. Schroeder. Carried by all. LICENSE APPROVALS Ald. Salentine moved to recommend approval of Operator’s License for Eric Sautbine, Bhajan Singh, and Julie Krueger subject to receipt of fees, favorable police reports, and verification of schooling. Seconded by Ald. Petfalski. Carried by all. Ald. Petfalski moved to recommend approval of Rick Romero as agent for Romero’s Martini Lounge subject to favorable police report and verification of schooling. Seconded by Ald. Salentine. Carried by all. Recommend approval of Water Bugs Temporary Class “B” Retailer’s License for gathering on July 3, 2003 – Application of Temporary Class “B” license to sell fermented malt beverages at picnics or similar gatherings under s. 125.26(6), Wisconsin Statues was submitted by the Water Bugs Ski Association for event to be held on July 3, 2003 from 3:00 PM to 11:30 PM at Idle Isle Park. Ald. Salentine moved to recommend approval of Temporary Class “B” Retailers License to Water Bugs Ski Team, Inc. Seconded by Ald. Schroeder. Carried by all. REVIEW 2003 – 2004 LICENSE APPLICATIONS The Committee reviewed memorandum provided by Deputy Clerk Jill Blenski. Also reviewed were the police incident reports (if any) for each establishment. Ald. Petfalski moved to recommend approval of Licenses for the following establishments for 2003 – 2004 subject to conditions stated. Seconded by Ald. Schroeder. Carried by all. Waterway Marker/Swim Beach City of Muskego (Idle Isle Park) RLC (Amann’s Beach) Aud Mar Supper Club “Class B” Retailers’ License for the Sale of Fermented Malt Beverages and Intoxicating Liquors Aud Mar Supper Club: outside premise be licensed until 1:00 AM. License to include request for Outside Dance Event (car show) on July 20, 2003 from 11:00 AM to 6:00 PM. Club Durham: License to include request for outside premise (parking lot and yard) to be licensed until midnight from August 22, 2003 to September 1, 2003 for Harley celebration. Ted’s Country Squire Aqualins (no outside sales after 11:00 PM) Romero’s Martini Lounge: Agent Rick Romero was interview and approved at June 4, 2003 Finance Meeting. Finance Committee Meeting June 4, 2003 - Page 2 PERIODIC LICENSE REVIEW Hearing for revocation or suspension of Operator’s License – Brian Ward – Finance Director Dawn Gunderson sent certified, return receipt requested, letter to Ward requesting his presence at the June 4, 2003 Finance Meeting to discuss conditional three-month review for the Operator’s License Ward currently holds and possible revocation or suspension of the license. Gunderson received a phone call on May 28, 2003 from Ms. Schwarz, the mother of Brian Ward. She had received the certified letter. Ms. Schwarz stated that Ward would not be in attendance at the meeting because he no longer lives or works in the area and that the Finance Committee should proceed as necessary. Gunderson did ask if her son could return the license to the City. Ald. Petfalski moved to recommend revoking the Operator’s License of Brian Ward. Seconded by Ald. Salentine. Carried by all. UNFINISHED BUSINESS NEW BUSINESS Approval of Amended Subdividers Agreement for Key Bridge Group (Chamberlain Hill Subdivision) – The Committee reviewed the amended Key Bridge Group, Inc. – City of Muskego Chamberlain Hill – Subdivider’s Agreement. Changes took place in the following sections: Section III: Improvements: D. Water Main: 1 Subdivision, including the relocation and installation of City’s water booster station as described in Section III (H) of this agreement, as approved February 17, 2003, and amended April 21, 2003 and in accordance G. Reimbursements for Utility Over Sizing: 1 February 25, 2003 and June 10, 2003: Improvement Estimated Reimbursement At: Category: Quantity Martin Drive Off-Site Sanitary Sewer Pipe Over 1,377 1,381 lineal $20.001.00 per lineal foot sizing, 8” to 12” feet Sanitary Sewer off site, 12” 631.26 lineal feet $48.00 per lineal foot Sanitary Sewer off site, 8” 637.61 lineal feet $47.00 per lineal foot Manholes, offsite Martin Drive 4 $2,400.00 each Water Main Valves, off site over sizing 7 $1,000.00 each Water over sizing - tap 1 $5,500 each Martin Drive Off-Site Water Main Over sizing 8” 650 lineal feet $21,450.00 to 12” H. Water Booster Station, added H H. WATER BOOSTER STATION H.I. The City shall permit Subdivider to remove an existing, unused, booster station from its current location within Hillendale Drive right-of-way, and move and install it in the Subdivision, within an easement on Outlot 3. All of said work shall be completed in compliance with all applicable governmental rules, laws, and regulations and in the manner specifically approved by the City of Msukego. Section V: As-built Construction Plans and Digital Files dedicated to the City, as well as for the booster station relocation described in Section III (H) of this Agreement. Subdivider agrees Section VI: Dedication and Acceptance of Improvements watermains (including any interest in the Booster Station supplied by City per Section III (H) of this Agreement,, storm water drainage facilities Formatted: Bullets and Numbering Finance Committee Meeting June 4, 2003 - Page 3 Continued - Approval of Amended Subdividers Agreement for Key Bridge Group (Chamberlain Hill Subdivision) Section IX: Guarantees: watermains (including Boostr Station relocated pursuant to Section III (H) of this Agreement, surface water drainage The City has offered to give, at no charge, a water booster pump station currently installed at Hillendale Drive to Sub-Divider, for use in the Chamberlain Hills subdivision. The City will allow Sub-Divider to remove the station from its current location and move and install it in the Subdivision, in Outlot 3. Sub-Divider has provided the City with a water utility easement over this Outlot. Sub-Divder shall provide, through its engineers, plans showing the location and other details of how the station will be installed. The City shall review and approve such plans. Upon the City’s approval, the City shall warrant to Sub-Divider that the station is in good repair, and that it will function following proper installation. Sub-Divider shall warrant to the City that it and its contractors will exercise care consistent with industry standards in installing the station. Section X: General Indemnity: a. Hold Harmless whose acts any of themy may be made liable, Section XIII: Building and Occupancy Permits: 1 water (including Booster Station pursuant to Section III (H) of this Agreement) and surface water Clarification of the June 10, 2003 date added on page 5, G. 1 was made. The date is the date of the next Common Council meeting when the Finance Minutes are approved. Ald. Schroeder questioned change in the table located page 5, G.1, $20.00 being changed to $1.00 per lineal foot. This is oversizing and the City covers the difference. Ald. Schroeder also asked if the City was guaranteeing to Sub-Divider that the station is in good repair, and that it will function following proper installation. It was noted that this was deleted from Agreement on page 7, Section IX: Guarantees. Ald. Salentine moved to recommend approval of the amended Key-Bridge Group, Inc. – City of Muskego Chamberlain Hill Subdivider’s Agreement. Seconded by Ald. Schroeder. Carried by all. Review “Application for Operator’s License” form – Mayor Slocomb presented the following proposed language change to City of Muskego – Office of the Clerk-Treasurer, Application for Operator’s License form. I further certify that I have not been convicted of a felony, misdemeanor, or ordinance violation including Operating While Intoxicated, or criminal traffic violation; or have not been arrested for a felony, misdemeanor, or ordinance violation including Operating While Intoxicated or criminal traffic violation for which not final determination has been made; except for the following: Chief John Johnson reviewed proposed language change. Discussion took place on language to clarify that this statement means never been convicted. Ald. Salentine moved to approve amending proposed language to read “that I have never been convicted of a” and “or have never been arrested for a”. Seconded by Ald. Schroeder. Carried by all. Ald. Salentine moved to approve the amended proposed language change to the City of Muskego – Office of the Clerk-Treasurer, Application for Operator’s License form. Seconded by Ald. Schroeder. Carried by all. MAINTENANCE AGREEMENTS Approval of new annual maintenance agreement for cut-sheet burster used by Utilities and Refuse/Recycling - Finance Director Dawn Gunderson submitted quote for annual maintenance sheet burster located in the Finance Department. The agreement for $520.00 includes one inspection, all parts, labor and unlimited trouble calls. Service calls on this unit not under maintenance are $130.00 per call minimum and covers the first hour on site with additional time billed at $90.00 per hour in quarter hour segments. Parts are extra. After discussion, Ald. Salentine moved to deny the annual maintenance agreement and approve per call trouble service. Seconded by Ald. Petfalski. Ald. Petfalski asked for verification of where service is originating from to determine travel time. Gunderson verified that if service time were local, motion would stand and if service were from for example Illinois the agreement would be brought back. Carried by all. RELEASE OF FUNDS - None REDUCTION IN LETTER OF CREDIT – None Finance Committee Meeting June 4, 2003 - Page 4 VOUCHER APPROVAL – None FINANCE DIRECTOR’S REPORT – Finance Director Dawn Gunderson stated she has a meeting with the Muskego Norway School Business Manager on Tuesday, June 10, 2003 to discuss joint purchasing, such as computers. The Committee would like to see the discussion expanded to other cooperative areas. Examples would be staff – the same function City/School District, janitorial needs, and cleaning. Gunderson also reported on status of Insurance Trust and stated the executive committee has put together a final RFP draft for third party administrator proposals and it should be sent out by June 9, 2003. Ald. Petfalski stated he has spoken to Gunderson about a tier level of health benefits. COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW – Mayor Slocomb presented Alcohol Licenses and Quotas report. The number of Class A licenses is set by City. The “Class B” Liquor license still has licenses available under the existing license arrangement which is capped at thirty- seven. The $10,000.00 license is still available. The Committee requested a review of the $10,000.00 license be completed in the next few years to look at rebates that some communities are offering. The license that would increase in number available is the $10,000.00 license. The City sets the number of Class “B” Beer Licenses. A Class “B” Beer license can be granted without being issued. Ald. Petfalski stated he has received five complaints about the refuse/recycling charges appearing on the quarter sewer/water bill instead of on the property tax bill as was done in the past. ADJOURNMENT – Being no further business to discuss, Ald. Petfalski moved to adjourn the meeting at 8:12 PM. Seconded by Ald. Schroeder. Carried by all. Respectfully Submitted Carolyn Warhanek Recording Secretary