FM20030513
FINANCE COMMITTEE - CITY OF MUSKEGO Approved
MINUTES OF MEETING HELD TUESDAY, MAY 13, 2003
The meeting was called to order at 7:03 pm by Mayor Slocomb with Committee
Members Petfalski, Salentine and Schroeder present. Also present were Ald.
Buckmaster, Damaske, Madden (arrived 7:20 pm) and Patterson, Clerk-Treasurer
Marenda, Finance Director Gunderson, and Deputy Clerk Blenski. Those present
recited the Pledge of Allegiance.
Mayor Slocomb noted the meeting was properly noticed in accordance with the open
meeting law.
APPROVAL OF MINUTES
Ald. Petfalski moved to approve minutes of the meeting held May 7, 2003. Ald.
Salentine seconded; motion carried.
UNFINISHED BUSINESS
Approval of Developer’s Agreement, Letter of Credit and Cost Breakdown-Quietwood
East
This item was deferred at the May 7 meeting because the Letter of Credit had not been
received. It has now been submitted. Ald. Salentine moved to recommend approval.
Ald. Schroeder seconded; motion carried.
NEW BUSINESS
Review Bid for Official Newspaper
Clerk-Treasurer Marenda stated CNI Newspapers submitted the only bid. The costs
represent what the City is currently paying for publication. CNI is the only newspaper
qualified to bid. Ald. Petfalski moved to recommend approval. Ald. Salentine
seconded; motion carried. Ald. Petfalski requested the Clerk-Treasurer contact State
Representatives Gunderson and Gundrum about sponsoring legislation that would
change the qualifications so other publications, including those that are free, could bid.
Approval of Business Associate Agreement with TCVFD to Comply with HIPAA
Clerk-Treasurer Marenda was present to discuss the effect of the Health Insurance
Portability and Accountability Act of 1996 (HIPAA). As a provider of rescue service for
the City, Tess Corners Volunteer Fire Dept. has established privacy practices to comply
with HIPAA. The City must enter into a Business Associate Agreement with TCVFD
because it acts as the billing agent. The agreement requires the City to establish
policies and procedures to protect the privacy of personally identifiable health
information. Angie Brindowski of TCVFD wrote the agreement. The language appears
to be appropriate but the Clerk-Treasurer noted she is not an expert and asked if legal
counsel should review the agreement. Ald. Petfalski stated he is not comfortable
proceeding with the agreement at this time since the City’s internal policies have not
been developed. The City’s collection of the rescue fees will also be affected; Finance
Director Gunderson addressed this issue. It was noted that information regarding
write-offs might not be able to contain names in the future. The Clerk-Treasurer and
Finance Committee Minutes Page 2
5/13/2003
Finance Director acknowledged that the internal policies and procedures would be
established but indicated they needed time to accomplish. Ald. Schroeder moved to
defer for 30 days for legal review and creation of internal policies. Petfalski seconded;
motion carried.
Offer to Purchase - Bennett
Ald. Salentine moved to recommend approval. Ald. Petfalski seconded. Finance
Director Gunderson presented the financing options that have been discussed. There
are funds available from the Janesville Road bike path capital project that could be
used, as it will not be completed this year. The money used would then be replaced in
2004 with landfill funds. Park Dedication funds could also be used and then repaid
next year with landfill funds. Other alternatives can be reviewed. Ald. Schroeder
expressed concern about paying for the property by using future landfill moneys. He
would like the funds to be in the “kitty.” He also opposes the “package deal” that the
property is being sold as. Motion carried 2-1 with Petfalski and Salentine voting “yes”
and Schroeder voting “no.”
VOUCHER APPROVAL
Ald. Salentine moved to recommend approval of payment of General Vouchers in the
amount of $889,574.46, Utility Vouchers in the amount of $285,063.86, and Tax
Checks in the amount of $1,797,284.53. Ald. Schroeder seconded; motion carried.
ADJOURNMENT
Ald. Petfalski moved to adjourn at 7:47 pm. Ald. Schroeder seconded; motion carried.
Respectfully submitted,
Jill Blenski, CMC
Deputy Clerk