FM20030305
CITY OF MUSKEGO
FINANCE COMMITTEE MINUTES Approved
Wednesday, March 5, 2003
7:00 PM Muskego City Hall, Aldermen’s Room
W182 S8200 Racine Ave.
Mayor Slocomb called the meeting to order at 7:08 PM. In attendance were Committee Members Ald.
Petfalski, Ald. Salentine, and Ald. Patterson, Finance Director Dawn Gunderson, Ald. Le Doux, and those per
attached sheet.
Those present recited the Pledge of Allegiance.
The meeting was posted in accordance with the Open Meeting Law on February 28, 2003, amended agenda
on March 3, 2003, and second amended agenda on March 4, 2003.
REVIEW OF MINUTES OF PREVIOUS MEETING
The minutes of the February 25, 2003 Finance Committee Meeting were reviewed. Ald. Patterson moved
to approve the minutes. Seconded by Ald. Salentine. Carried by all.
LICENSE APPROVALS
Ald. Salentine moved to recommend approval of Operator’s License for Lori Baker, Pamela Boelk,
Kristin Brockway, and Brooke Conley subject to receipt of fees, favorable police reports, and
verification of schooling. Seconded by Ald. Petfalski. Carried by all.
“Class A” liquor license for SS Express Lanes Gas Station (Muskego Oil LLC) – Deputy Clerk Jill
Blenski sent memorandum stating that Mr. Dhillon submitted a liquor license application for “Class A” license,
the sale of fermented malt beverages and intoxicating liquors, for the SS Express Lanes Gas Station on
Janesville Road and Lannon Drive. Mr. Dhillon is the agent, licensee is Muskego Oil LLC, and Trade Name
is Muskego Oil. Mr. Dhillon was present to answer committee questions. Following the closing, the previous
license holder, Swatek Sales Corp., surrendered its license. The previous license holder held a Class “A”
license for the sale of fermented malt beverages. The City does have “Class A” license available. Ald.
Petfalski moved to recommend approval of a “Class A” liquor license for Muskego Oil. Seconded by
Ald. Patterson. Carried by all.
PERIODIC LICENSE REVIEW
Brian Ward – 3-month review of Operator’s License – A check with the Wisconsin Crime Information
Bureau and the City of Muskego Police Department records revealed new record of arrest. Ald. Petfalski
moved to send a letter to Ward inviting him to the Wednesday, March 19, 2003 Finance Meeting to
discuss conditional 3-month review of Operator’s License and possible revocation or suspension of
his license. Seconded by Ald. Salentine. Carried by all.
Notice of Closed Session – Notice was not read. Item removed to later date per the request of the
Wisconsin Professional Police Association.
UNFINISHED BUSINESS
Discussion regarding HR/Assistant Administrator Position – Based on the Governor’s presentation of
the State Budget, there will be a 7% across the board cut in State Shared Revenue. The distribution of this
cut is $16.67 per person, resulting in approximately a $362,000.00 reduction for the City of Muskego. Ald.
Petfalski moved to deny filling of the HR/Assistant Administrator Position until future plan comes
forward. Seconded by Ald. Patterson. Carried by all.
Finance Committee Meeting
March 5, 2003 - Page 2
Approval of Subdivider Agreement, Letter of Credit, and cost Breakdown for The Settlement
Subdivision – The committee received a copy of The Settlement on Woods Road LLC – City of Muskego,
The Settlement Subdivider’s Agreement; The Settlement Subdivision retention Pond Maintenance
Agreement; The Settlement Subdivision Storm Water Management Plan; Irrevocable Standby Documentary
Credit; and cost breakdown. Finance Director Dawn Gunderson stated the Letter of Credit did not state the
Irrevocable Standby Letter of Credit is available by the City’s draft(s) at sight drawn on the bank. The City
recently had a problem with a sight draw at this bank not being granted on demand even when the language
was included. Discussion continued on sight draw, noting other banks have this clause in their Letter of
Credits. If this bank requires a review time then that information should be included in the language of Letter
of Credit. The City does except cash deposit in lieu of Letter of Credit. Ald. Petfalski moved to defer to
the Tuesday, March 11, 2003, Finance Meeting, subject to Letter of Credit language being corrected
to specifying details for sight draw. Seconded by Ald. Salentine. Carried by all.
Approval of Subdivider Agreement, Letter of Credit, and cost Breakdown for Chamberlain Hill - The
committee received a copy of Key Bridge Group, Inc. – City of Muskego, Chamberlain Hill - Subdivider’s
Agreement; Chamberlain Hill Retention Pond Maintenance Agreement; Chamberlain Hill Storm Water
Management Plan; Chamberlain Hill Open Space Management Plan Agreement; Irrevocable Standby Letter
of Credit; and cost breakdown. It was noted that the Letter of Credit does state “We hereby issue this
Irrevocable Standby Letter of Credit in your favor (the Beneficiary’s) which is available by beneficiary’s
draft(s) at sigh drawn on” name of bank given. Ald. Salentine moved to recommend approval of
Subdivider’s Agreement, Retention Pond Maintenance Agreement, Storm Water Management Plan,
Open Space Management Plan Agreement, Irrevocable Standby Letter of Credit, and cost breakdown
for Chamberlain Hill. Seconded by Ald. Patterson. Carried by all.
NEW BUSINESS
Amend Charge Back Fees Ordinance Policy as referred to in Ch. 3.085 of the Municipal Code – Clerk-
Treasurer Jean Marenda sent memorandum stating Chapter 3.085 of the City’s Municipal Code calls for a
policy to be established by the Finance Committee and approved by resolution of the Common Council.
Enclosed with the memorandum was Resolution #149-2002, Resolution to Establish Fees –
Planning/Zoning, and Ordinance #909, Charge Back Fees Ordinance Policy, adopted in 1997 with the
following amendments proposed by Planning Director Turk:
The City of Muskego Shall Charge for all services rendered by professional staff as outlined in Ordinance
#909, Common Council Resloution #1-97, and Common Council Resolution #149-2002, based on the
following criteria:
The following Services are not to be charged back:
2. Individual requests from property owners related to violations and inquiries of violations, or Ordinance
interpretation.
4. Any public information not requiring extensive research, as determined by the Department Head.
Other Examples Of Items Not Charged For:
Ordinance interpretation
Address file reiew/research
Property history
5. Basic Zoning inquiries by realtors and appraisers for specific properties
6. Neighborhood plans formulated by City Personnel in response to a development proposal, as directed by
the Common Council or Plan Commission.
7. Research and correspondence in response to a citizen’s concerns/interests, at the direction of the
Alderman of the citizen’s District.
8. Citizen inquiries in response to development proposals (when a written response is required).
9. Pre-submittal conference (Board of Appeals, Plan Commisssion)
Ald. Salentine moved to recommend approval of the amendments to the Charge Back Fees
Ordinance Policy. Seconded by Ald. Patterson. Carried by all.
Commitment of funds for legal fees regarding establishment of Insurance Trust – Mayor Slocomb
stated fourteen communities have committed to pursue further the forming of a Trust and Trust documents.
The Mayor is asking the City to spend a maximum of $2,000.00, it’s share to put together the Trust
documents. Ald. Petfalski moved to approve spending a not to exceed amount of $2,000.00 to
proceed with establishment of Insurance Trust. Seconded by Ald. Patterson. Mayor Slocomb stated
the communities need to put together the Trust documents and that future communities coming into the Trust
will have to contribute at the 1/14 rate. Motion carried by all.
Finance Committee Meeting
March 5, 2003 - Page 3
Consider Tuition Reimbursement –. Ald. Salentine moved to defer to the Wednesday, March 19, 2003
Finance Meeting. Seconded by Ald. Petfalski. Carried by all.
MAINTENANCE AGREEMENTS - None
RELEASE OF FUNDS - None
REDUCTION IN LETTER OF CREDIT – None
VOUCHER APPROVAL – None
FINANCE DIRECTOR’S REPORT – Finance Director Dawn Gunderson presented summary of Budget vs.
Actual as of December 31, 2002. There will be one more budget amendment for items approved by Finance
Committee. Included in the worksheet was a new column, 2002 Estimated for Moodys. The column was
added because it appeared the City would use Fund Balance due to low interest income. The average
interest rate for the year was 1.7%. Gunderson reviewed some of the differences between 2002 Estimated
for Moodys and Actual as of December 31, 2002 for revenue and expenditures and adjustments that can be
made. Gunderson originally anticipated the City would use $252,703.00 in Fund Balance and now it looks
like the City will be using $328,771.00. Gunderson wanted to point out that the City does not want to get in a
trend of using Fund Balance. Gunderson felt the use of Fund Balance could be improved. The use of Fund
Balance will not have an affect on the City’s bond rating at this time.
COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW – None
ADJOURNMENT – Being no further business to discuss, Ald. Petfalski moved to adjourn the meeting
at 8:08 PM. Seconded by Ald. Salentine. Carried by all.
Respectfully Submitted,
Carolyn Warhanek,
Recording Secretary