FM20030219
CITY OF MUSKEGO
FINANCE COMMITTEE MINUTES Approved
Wednesday, February 19, 2003
7:00 PM Muskego City Hall, Aldermen’s Room
W182 S8200 Racine Ave.
Mayor Slocomb called the meeting to order at 7.06 PM. In attendance were Committee Members Ald.
Petfalski, Ald. Salentine, and Ald. Patterson, Finance Director Dawn Gunderson, Ald. Damaske, and those
per attached sheet.
Those present recited the Pledge of Allegiance.
The meeting was posted in accordance with the Open Meeting Law on February 14, 2003.
REVIEW OF MINUTES OF PREVIOUS MEETING
The minutes of the February 11, 2003 Finance Committee Meeting were reviewed. Ald. Salentine moved
to approve the minutes. Seconded by Ald. Petfalski. Carried by all.
LICENSE APPROVALS
Ald. Salentine moved to recommend approval of Operator’s License for Sherry Gajeski, Karen Ives,
Thomas Riley, and Anna D’Amato subject to receipt of fees, favorable police reports, and verification
of schooling. Seconded by Ald. Petfalski. Carried by all.
Gathering Permit – St. Leonard Congregation – Deputy Clerk Jill Blenski sent memorandum stating that
St. Leonard Congregation has applied for a Temporary Class “B” License to sell beer and wine coolers at a
spaghetti dinner to be held on Saturday, March 1, 2003 from 4:00 PM to 9:00 PM. The event will be held in
the school cafeteria located at W173 S7743 Westwood Drive. St. Leonard’s has an individual who holds a
regular operator’s license. Ald. Salentine moved to recommend approval of a temporary Class “B”
License for event to be on March 1, 2003. Seconded by Ald. Petfalski. Carried by all.
PERIODIC LICENSE REVIEW
Anthony Guzman – 3-month review of Operator’s License – A check with the Wisconsin Crime
Information Bureau and the City of Muskego Police Department records revealed no new record.
UNFINISHED BUSINESS
Review status of Old Town Hall – Don Pionek, at the request of the Finance Department, was present to
answer committee questions. Also present for the discussion was Ald. Damaske. Pionek presented
blueprints for the Old Town Hall building and worksheets regarding costs and additional request for funds.
Located on the lower level is a preparation area that includes the kitchen. The kitchen can be closed off from
the museum area and still be accessed from the main level. Discussion took place about the license
agreement between the City’s Park and Recreation Department and the Historical Society in regards to the
use of the kitchen on the lower level by the Recreation Department. When Park and Recreation Department
schedules an event that requires serving food, such as a wedding, the use of the kitchen facility is included.
If the hall is being used for recreation activities, the kitchen will not be available unless prior permission is
granted. Discussion continued on equipment requirements for the kitchen. Three furnaces have been
installed, two on the main level and one on the lower level. Three AC condensers are on the site. Two will
be connected on the main level and one on the lower lever. Discussion continued on handicap ramp and
options of material to be used, wood, asphalt, or concrete and whether a cost savings would take place using
wood or asphalt instead of concrete.
Pionek explained the biding process. First, advertising was done in local papers; second, he went to several
local businesses; and next, Pionek went to contractors known by him. In regards to complaints received by
Ald. Damaske that local businesses were not contacted, Pionek presented quotes received for heating and
air conditioning and masonry. The quotes included local businesses. A spreadsheet prepared by Finance
Director Dawn Gunderson on February 19, 2003 itemized Old Town Hall expenses and financial information
from Pionek. $224,609.24 has been spent to date. Funding of $222,024.00 has come from the City of
Muskego and Community Development Block Grant of Waukesha County. The amount remaining for City of
Muskego reimbursement is $2,585.24. Pionek is estimating $68,590.00 is needed to complete the Old Town
Hall project. The total completion cost will then be $293,199.24. The Old Town Hall building should be
available for use at the end of March.
Finance Committee Meeting
February 19, 2003 - Page 2
Review status of Old Town Hall continued
Discussion continued on carpentry work, insulation used for outside block, and using volunteers to do some
of the work. Pionek will ask the Historical Society to purchase ceramic tile for the bathrooms and kitchen and
vinyl tile for the lower level floor. Pionek will be looking for volunteers to lay the tile. Ald. Petfalski stated the
Chamber of Commerce would be contacting the Historical Society. The striping of topsoil and the removal of
ground should be able to take place in April. Discussion continued on grading of site to proposed grades,
stone for parking lot, and walks. Ald. Salentine moved to recommend approval of the release of
$71,175.24. $2,585.24 balance remaining for City reimbursement plus the estimated costs of
$68,590.00 to complete the project. Discussion continued on grading, parking lot and what the cost would
be. Pionek will do a quantity take off to see how much ground is to be removed and yards of material
needed plus the cost for this. Seconded by Ald Petfalski. Ald. Patterson asked if there is any way to trim
cost of the facility, for example to downsize the handicap ramp and still meet minimum needs. This cannot
be done; the ramp has to meet state code requirements. Carried by all.
Discussion regarding HR/Assistant Administrator Position – Mayor Slocomb requested this item be
deferred. Ald. Salentine moved to defer. Seconded by Ald Petfalski. Carried by all.
NEW BUSINESS
Delinquent Personal Property Taxes – Clerk-Treasurer Jean Marenda sent memorandum listing the 2000
delinquent personal property tax bills that remain unpaid.
C & J Hardscape $138.28
DTK Computer Inc. 2.07
Fast Quality 11.23
Indy Courier 11.23
Remodeling Unlimited 20.72
Safety Kleen Co. 8.94
Total $192.47
All of the companies are out of business and no forwarding address is available. Ald. Patterson moved to
recommend approval of writing off $192.47 in unpaid 2000 personal property tax bills. Seconded by
Ald. Salentine. Carried by all.
Approval of Portable Toilet Quotes for 2003 – Park and Recreation Director Craig Anderson sent letter
stating the Parks and Recreation Board is recommending for approval the service contract for 2003 with
Port-A-John. Port-A-John was the 2002 vendor. Three quotes were received with Port-A-John being the
lowest quote. Ald. Petfalski moved to approve the contract with Port-A-John for $6,952.00. Seconded
by Ald. Patterson. Carried by all.
Approval of 2003 Cable Capital Budget Purchase – In a letter received from Park and Recreation Director
Craig Anderson, he is stating the Cable Club is recommending for approval the purchase of the Digital VCR,
Digital Video Editing System, and the Channel 14 Switching System. The Capital Budget for these items
was $17,000.00. The actual total amount for the above purchase is $19,930.00. The additional $2,930.00
will be paid out of the Operating Budget. Ald. Petfalski moved to approve $19,930.00 from Capital
Budget account 410.08.90.06.6504 for the purchase of Digital VCR, Digital Video Edition System, and
Channel 14 Switching System, ($17,000.00 budgeted in account 410.08.90.06.6504 and $2,930.00
being transferred into Capital Budget account from Cable Club Operating Budget account
100.01.06.00.6050). Seconded by Ald. Salentine. Carried by all.
Finance Committee Meeting
February 19, 2003 - Page 3
Approval purchase of 2003 park trees – Conservation Coordinator/Forester Tom Zagar, in a
memorandum, stated the Planning Department is requesting the approval of purchasing the following sixty-
nine trees for planting in City parks as part of the 2003 Urban Forestry Program:
3 American Linden $ 270.00 2 Swamp White Oak 160.00
16 Bur Oak 1,584.00 2 Tamarack 148.00
2 Cherry 130.00 2 White Ash 180.00
2 Crabapple 120.00 1 Yellow Buckeye 89.00
2 Eastern Redbud 220.00 6 Arrowwood Viburnum 96.00
2 Hackberry 180.00 2 Black Ash 200.00
2 Japanese Tree Lilac 140.00 1 Blue Ash 105.00
5 Kentucky Coffeetree 400.00 2 Northern Catalpa 190.00
2 Musclewood 180.00 3 White Cedar 252.00
2 Red Oak 160.00 4 White Pine 480.00
1 Serviceberry 80.00 3 White Spruce 252.00
2 Shagbark Hickory 230.00
Ald. Petfalski moved to approve $5,846.00 for the purchase of sixty-nine trees, $5,026.00 from Urban
Forestry Account 100.01.18.05.6009 and $820.00 from Park Dedication account 202.08.94.74.6576
(Veteran Memorial Park Grant). Seconded by Ald. Salentine. Carried by all.
MAINTENANCE AGREEMENTS - None
RELEASE OF FUNDS - None
REDUCTION IN LETTER OF CREDIT – None
VOUCHER APPROVAL - None
FINANCE DIRECTOR’S REPORT – Finance Director Dawn Gunderson stated she is working with the Public
Service Commissions in regards to answering their questions about the Water Utility rate case. The Water
Utility audit will begin on Monday, February 24, 2003. The Finance Department is working on preparing City
and Sewer information for their audits.
COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW – None
ADJOURNMENT – Being no further business to discuss, Ald. Petfalski moved to adjourn the meeting
at 8:43 PM. Seconded by Ald. Patterson. Carried by all.
Respectfully Submitted,
Carolyn Warhanek,
Recording Secretary