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FM112002 CITY OF MUSKEGO FINANCE COMMITTEE MINUTES Approved 12/4/02 Wednesday, November 20, 2002 7:00 PM Muskego City Hall, Aldermen’s Room W182 S8200 Racine Ave. Mayor Slocomb called the meeting to order at 7:07 PM. In attendance were Committee Members Ald. Salentine and Ald. Petfalski, Finance Director Dawn Gunderson, Chief John Johnson, and those per attached sheet. Those present recited the Pledge of Allegiance. The meeting was posted in accordance with the Open Meeting Law on November 15, 2002, amended agenda posted on November 18, 2002. REVIEW OF MINUTES OF PREVIOUS MEETING The minutes of the November 12, 2002 Finance Committee Meeting were reviewed. Ald. Salentine moved to approve the minutes. Seconded by Ald. Petfalski. Carried by all. LICENSE APPROVALS Ald. Petfalski moved to recommend approval of Operator’s License for Rachelle Rudolf, Rachel Green, Melissa Betz, and Keith Allen subject to receipt of fees, favorable police reports, and verification of schooling and for Vera Pires subject to proper application, receipt of fees, favorable police report and verification of schooling. Seconded by Ald. Salentine. Carried by all. PERIODIC LICENSE REVIEW Operator – Justine Prening – A check with the Wisconsin Crime Information Bureau and the City of Muskego Police Department records revealed no new record since the last review on 7/29/02. Schultz Rod & Gun Club –Police Chief Johnson stated that complaints have been received regarding a bullet that had damaged siding of a home and a gunshot entering a home. In each case it was determined Schultz Rod & Gun Club was the probable cause. Chief Johnson reviewed a map that the City of Muskego Engineering Department prepared showing the homes and range and the probable impact area of the bullets leaving the Rod & Gun Club. The map revealed that both homes are in the trajectory of the gun club. Chief Johnson examined the facilities at Schultz Gun Club and determined the range is approximately 100 yards long, with an embankment at the impact portion of the range at approximately 19 feet in elevation. On the top of the embankment is a metal fence designed to prohibit people coming from the backside of the range over the impact area. It was obvious to Chief Johnson that rounds fired from Schultz Rod & Gun Club over the berm could impact down range homes. On November 4, 2002, Mayor Slocomb and Chief Johnson met with Fran Lufkin and David Schacht of Schultz Rod & Gun Club. Lufkin and Schacht were brought up to date on the investigation and given copies of the engineering trajectory drawings. Chief Johnson is recommending the following: 1. Schultz Rod & Gun Club immediately exercise a policy requiring third party supervision of all shooting activities at the range, It is Chief Johnson’s recommendation that when a person(s) are shooting someone, not part of their group, would supervise them. 2. The club immediately removes a metal plate target that is located approximately one-half of the way up the impact berm. 3. The fence on the topside of the berm should be properly maintained along with proper signage, and the brush area be cleared at the top of the berm. 4. The pistol/shotgun range facility located north of the rifle range should be improved. The current impact berm for the range is from six to ten feet high. The berm should be at the minimum fifteen to twenty feet high assuming the maximum shooting distance is 25 yards. A longer shooting distance would require a higher berm. All recommendations should be implemented immediately. Between now and July 1, 2003, Chief Johnson suggests the City require the club present a suitable facility construction plan to prevent rounds from leaving their facility. The Chief is further recommending that upon any additional incidents before July 1 or a less than adequate facility plan, that Common Council suspend or not renew their rifle/handgun range license. These recommendations and suggestions were presented to Lufkin and Schacht. Ald. Petfalski moved to approve recommended interim conditions until license renewal. Seconded by Ald. Salentine. Carried by all. Finance Committee Meeting November 20, 2002 - Page 2 UNFINISHED BUSINESS “Class B” License for Bushy’s Pub & Grill LLC and Outside Dance Permit for 7/18, 7/19, and 7/20/2003 th – New license application forms were faxed to Lynn Kurer the week of October 28. Clerk-Treasurer Jean Marenda sent a letter dated November 19, 2002 to Lynn Kurer requesting Kurer contact her with the status of the application. On November 20, 2002 Kurer contacted Marenda and stated Waylyn is still in existence. Kurer was informed the application would have to be submitted no later that Monday, November 25 to be approved at the December 10 Common Council meeting. Ald. Petfalski moved to defer. Seconded by Ald. Salentine. Carried by all. Review Rescue Rates - Finance Director Dawn Gunderson stated the Tess Corner’s Fire Department has submitted their rate increase for 2003. Fees for rescue service will be increasing from the current rate of $250.00 to $290.00 for transports and from $125.00 to $145.00 for non-transports. This is a 16% rate increase. The City is required to take assignments on Medicare. After reviewing calls from 2001 and those through September 2002 Gunderson is recommending establishing rates of $284.00 for residents and $410.00 for non-residents. These rates will cover all but approximately $19,500.00 of the 2003 expenses for the rescue program. After discussion on rates the board recommended the communities of New Berlin, Hales Corners, Franklin, and Big Bend/Vernon be contacted in regards to their rates charged for rescue. Ald. Petalski moved to defer. Seconded by Ald. Salentine. Carried by all. Review Agreement with Tess Corners Volunteer Fire Department Rescue Service – Ald. Petfalski moved to defer. Seconded by Ald. Salentine. Carried by all. NEW BUSINESS Review U.S. Cellular cell phone contract – In a memorandum, Information Systems Director Joe Sommers is recommending approval of the U.S. Cellular two-year contract. Current rates for the service are $8.00 per month and .09 per minute for the standard plan. There are Calling Plans available for high volume users. Included in the memorandum were quotes from other firms. With the memorandum was a copy of Cellular Service Agreement between U.S. Cellular and City of Muskego, revision November 11, 2002. The progression from analog to TDMA to CDMA phones was discussed. Mayor Slocomb explained TDMA, Time Division Multiple Access and CDMA, Code Division Multiple Access phones. Discussion ensued on whether the City of Muskego is notified when the Fire Departments add new phones to their accounts. Follow up with U.S. Cellular on their procedure for the Fire Departments will be done. Ald. Petfalski moved to recommend approval of the two-year contract between U.S. Cellular and the City of Muskego as submitted. Seconded by Ald. Salentine. Carried by all. Approve request for 2002 DNR Urban Forestry Grant extension – Memorandum was received from Conservation Coordinator/Urban Forester Tom Zagar stating that as part of the 2002 Urban Forestry Grant Project two staff person were to enroll in a tree maintenance class at MATC. Due to the cancellation of the class this component was not completed. The class is being offered in the spring of 2003 by MATC. John Van Ells, the DNR Regional Urban Forestry Coordinator has verbally indicated that a grant extension would be approved. The funding, $9,410.00, would not be received until summer of 2003. Ald. Salentine moved to approve applying for a one-year grant extension. Seconded by Ald. Petfalski. Carried by all. Review Health Insurance for 2003 – Finance Director Dawn Gunderson stated the City’s current health provide is WPS and is recommending the City stay with WPS. WPS has proposed a 22.76% increase. The rate for single is $399.18 and $1,037.56 for family per month. June 1, 2002 the City negotiated a change in benefit levels for employees. A $250.00 deductible for major medical services and a three-tier drug program has been implemented. This lowered the 2002 premiums. Ald. Salentine moved to recommend approval of 2003 Health Insurance quote from WPS. Seconded by Ald. Petfalski. Carried by all. Consideration of Park & Recreation Boards recommendation for negotiation of land purchase, Paepke property – Mayor Slocomb explained the Paepke property abuts the historical grounds and Horn Field. The estimated six acres of land is in an estate and the parties are interested in selling one-half of the land or more to the City. Plans for the City are to preserve most of an isolated natural resource field between Horn Field and Veteran’s Memorial Park. Money for purchase of land would come out of Park Dedication and Conservation Funds. Ald. Salentine moved to approve the Mayor entering into negotiations to purchase the land. Seconded Ald. Petfalski. Carried by all. MAINTENANCE AGREEMENTS – None Finance Committee Meeting November 20, 2002 - Page 3 RELEASE OF FUNDS Release of Cash Bond – screening for Kohl’s Dept. Store, $10,000.00 – In a memorandum, Assistant. Plan Director Dustin Wolff explained that the Plan Commission required Kohl’s developers to submit a cash bond in the amount of $10,000.00 to cover miscellaneous costs associated with screening all mechanicals from public view prior to release of occupancy. The Planning Director and City Engineer required additional screening for the compactor units at the northwest corner of the Kohl’s building. Plan illustrating appropriating screening was submitted by Kohl’s and approved at the November 19, 2002 Plan Commission meeting. Ald. Petfalski moved to approve release of cash bond in the amount of $10,000.00. Seconded by Ald Salentine. Carried by all. REDUCTION IN LETTER OF CREDIT – None VOUCHER APPROVAL - None FINANCE DIRECTOR’S REPORT – Finance Director Dawn Gunderson stated two representatives from Virchow Krause were at the City last week to begin field work for the rate case study to the PSC to increase the City’s water rates. Gunderson stated she is working on getting final documents together for the adopted budgets. Work is being completed to finalize the five-year plan to add 2007 for amendment to the five-year plan adopted in 2001. COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW – Discussion took place on having a December 18, 2002 Finance Meeting. The next Common Council meeting after December 10 will be January 14. It was decided not to have a December 18 Finance meeting. Ald. Petfalski stated that a resolution should be done to authorize the Mayor or Acting Mayor to approve vouchers. Mayor Slocomb stated that December 27, 2002 has been marked on his calendar for approval of vouchers. Discussion continued on what year-end issues are yet to be approved: liability worker compensation and property insurance, dental insurance, cleaning quotes, establishing salaries for election worker & interns, new positions established through 2003 budget. The November 26 Finance Committee meeting will start at 6:30 PM. The quotes for the sale of notes will be added to the November 26, 2002 agenda and the committee is sure other items will come up. ADJOURNMENT – Being no further business to discuss, Ald. Petfalski moved to adjourn the meeting at 8:31 PM. Seconded by Ald. Salentine. Carried by all. Respectfully Submitted, Carolyn Warhanek, Recording Secretary