Loading...
FM111202 FINANCE COMMITTEE - CITY OF MUSKEGO Approved MINUTES OF MEETING HELD TUESDAY, NOVEMBER 12, 2002 The meeting was called to order at 6:52 pm by Mayor Slocomb with Committee Members. Petfalski and Salentine present. Also present were Ald. Damaske, Le Doux, Madden and Patterson (arrived at 6:55 pm) as well as Finance Director Gunderson. Those present recited the Pledge of Allegiance. The Mayor stated the meeting was noticed in accordance with the Open Meeting Law. APPROVAL OF MINUTES Ald. Salentine moved to approve the minutes of the meeting held November 6, 2002. Ald. Petfalski seconded; motion carried. UNFINISHED BUSINESS 1. Review Agreement with Tess Corners Volunteer Fire Department Mayor Slocomb stated this item was deferred at the November 6, 2002 meeting to determine if insurance coverage was adequate. Upon further research, the Mayor confirmed that $1,000,000 coverage is adequate. Finance Director Gunderson noted that both Tess Corners and Muskego Volunteer Fire Company have insurance coverage above that amount with a $5,000,000 base and $10,000,000 million aggregate. Ald. Salentine moved to recommend approval. Ald. Petfalski seconded; motion carried. 2. Review Agreement with Muskego Volunteer Fire Company The Mayor stated this item was also deferred for the same reason. Ald. Petfalski moved to recommend approval. Ald. Salentine seconded; motion carried. 3. Continue Discussion on Old Town Hall Building This item was deferred at the November 6, 2002 meeting for additional information. Finance Director Gunderson distributed a spreadsheet itemizing the Town Hall Relocation expenses and financial information from the Muskego Historical Society. The information was prepared in consultation with Mr. Don Pionek who was present as requested. Ms. Gunderson stated the total spent to date is $161,340.94, which includes a separate voucher to be approved tonight in the amount of $11,340.94. The total estimated cost to complete the project is $112,471.74. This will put the total cost of the project after completion at $273,812.68. The City had committed $150,000 to the project and it is anticipated that $21,024 would be received from CDBG funds through Waukesha County. The remaining amount needed is $102,788.68. Ms. Gunderson stated the money could be taken from Park Dedication funds and then repaid with landfill money. Mr. Pionek has contacted Waukesha County to determine the eligible expenses that can be obtained under CDBG funding. Ald. Patterson stated the additional amount of money that is needed is substantial. He asked what would be the amount needed to secure the building and protect what the City has already invested. Mr. Pionek’s response was that the heating units, electrical for the heating, gutters and some type of treatment to the addition exterior would be the minimum. He estimated the cost of these items at $30,000 but the building could not be used. Mr. Pionek further stated that there was no insulation in the building walls. Ald. Petfalski also expressed concern about the project. Only four categories (out of 32) came in on or under budget. Mr. Pionek responded that the estimated costs were based on a set of plans that was incomplete. The project met unforeseen problems, which increased costs. With a building of this type, you do not know what you will encounter. In addition, during the course of work on the project modifications have been made. As an example, Mr. Pionek Finance Committee Minutes Page 2 11/12/2002 stated the roofing cost increased because a different type of material was used which is anticipated to last much longer than what was originally planned. Ald. Petfalski questioned the $72,650 amount to be funded by other Historical Society sources. Ms. Gunderson stated that amount represents the difference between what the anticipated costs ($222,650) of the project were earlier this year and the City’s commitment of $150,000 toward the project; it includes funds that could be received under CDBG. There was an understanding that any additional funding would require review by the City. Ald. Damaske stated he has a problem spending this much money on the project. The cost is getting out of hand. The City is committed now to complete the project, or leave it and then it will fall apart. There has to be more effort on the part of the Historical Society to obtain donations. Ald. Patterson stated the City has never given anyone an open checkbook. Just deciding to change things without regard for the money that was budgeted is unacceptable. Ald Petfalski said a Facilities Agreement was needed to protect the City’s investment and outline criteria for the City to access the building. Mr. Pionek stated the issue would have to be taken up with the Board, which he is not a member of. Ald. Petfalski moved to release $51,000 (of the $102,788.68) with release of the balance to come back to the Finance Committee once a Facilities Agreement is worked out between the Historical Society and the City. Mr. Pionek requested that the Society be written a letter indicating that. Ald. Salentine seconded; motion carried. Ald. Le Doux did express his support to complete the project, which will help to generate revenue. 4. Review Proposed Amendments to the 2002 Nonrepresented Personnel Code This item was deferred on November 6 for clarification of the Wages and Benefits section. A new statement, “In addition, there is a system in place that provides for additional salary adjustments based on individual performance evaluations” replaces the previous language. The Mayor stated this reflects the existing Pay-for-Performance system. Ald. Salentine moved to recommend approval. Ald. Petfalski seconded; motion carried. NEW BUSINESS 1. Authorization for Traffic Study/Racine Avenue & Hillendale Drive Ald. Petfalski stated he has received numerous requests for traffic lights at Racine Avenue and Hillendale Drive. He is requesting authorization for a traffic study to be completed so the County can then be contacted. Ald. Salentine moved to approve. Ald. Petfalski seconded; motion carried. Ald. Petfalski stated the cost was anticipated to be a few thousand dollars. 2. Amendment No. 1 to Subdivider’s Agreement - Quietwood Creek Subdivision The Mayor stated this item was being removed from the agenda; additional changes are necessary and the document is not ready to be reviewed by the Committee. 3. Review Revised Settlement Agreement - City Hall/Library Unit Some of the language in the original settlement agreement needed clarification. Ald. Petfalski moved to recommend approval. Ald. Salentine seconded; motion carried. 4. Review Revised Settlement Agreement - Telecommunicators Unit The same situation applies as with the City Hall/Library Unit. Ald. Salentine moved to recommend approval. Ald. Petfalski seconded; motion carried. Finance Committee Minutes Page 3 11/12/2002 VOUCHER APPROVAL Ald. Petfalski moved to recommend approval of payment of General Vouchers in the amount of $1,543,891.57 and Utility Vouchers in the amount of $626,345.89. Ald. Salentine seconded; motion carried. ADJOURNMENT Ald. Petfalski moved to adjourn at 7:45 pm. Ald. Salentine seconded; motion carried. Respectfully submitted, Jill Blenski, CMC Deputy Clerk