FM110602
CITY OF MUSKEGO
FINANCE COMMITTEE MINUTES Approved
Wednesday, November 6, 2002
7:00 PM Muskego City Hall, Aldermen’s Room
W182 S8200 Racine Ave.
Mayor Slocomb called the meeting to order at 7:07 PM. In attendance were Committee Members Ald.
Salentine and Ald. Petfalski, Finance Director Dawn Gunderson, and those per attached sheet. Also present
were Ald. Damaske, Ald Patterson arrived at 7:35 PM, Ald. Le Doux arrived at 8:05 PM, and Assessor Laura
Mecha arrived at 8:30 PM.
Those present recited the Pledge of Allegiance.
The meeting was posted in accordance with the Open Meeting Law on November 1, 2002 amended and
twice amended agendas posted on November 4, 2002.
REVIEW OF MINUTES OF PREVIOUS MEETING
The minutes of the October 22, 2002 Finance Committee Meeting were reviewed. Ald. Petfalski moved to
approve the minutes. Seconded by Ald. Salentine. Carried by all.
LICENSE APPROVALS
Ald. Petfalski moved to recommend approval of Operator’s License for Andree Buelow, Mark Rausch,
Jeffrey Miersch, Amanda Little, and Steven Kulpa, subject to receipt of fees, favorable police reports
and verification of schooling. Seconded by Ald. Salentine. Carried by all.
A separate interview was held with Anthony Guzman in regards to information on Police Report. After
Guzman’s satisfactorily answering the committee questions, Ald. Petfalski moved to recommend approval
of a Class A only Operator’s License for Anthony Guzman, subject to receipt of fees, verification of
schooling, and 3, 6, and 9 month reviews. Seconded by Ald. Salentine. Carried by all.
PERIODIC LICENSE REVIEW – None
UNFINISHED BUSINESS
“Class B” License for Bushy’s Pub & Grill LLC and Outside Dance Permit for 7/18, 7/19, and 7/20/2003
– New license application forms were faxed to Lynn Kurer the week of October 28th, as of November 6, 2002
the Clerk-Treasurer’s office had not received anything back. Ald. Salentine moved to defer. Seconded by
Ald. Petfalski. Carried by all.
NEW BUSINESS
Review Proposals for Off-Site Tax Collection – Clerk-Treasurer Jean Marenda sent memorandum listing
the local banks that were given the opportunity to submit a proposal to collect tax bills for the City of
Muskego. Marenda recommended that off-site tax collection be allowed at the banks interested in
participating and agreeing to comply with all provision of the proposals. Ald. Salentine moved to
recommend approval of Bank One, St. Francis Bank, State Financial Bank, Citizen’s Bank, and U.S.
Bank for off-site tax collection. Seconded by Ald. Petfalski. Carried by all.
Review Rescue Rates – Finance Director Dawn Gunderson reported she received proposed rescue fee
from Angie at the Tess Corners Volunteer Fire Department and that the proposed fee in the report has not
been before the Fire Department Board. Ald. Petfalski moved to defer. Seconded by Ald. Salentine.
Carried by all.
Agreement with Tess Corners Volunteer Fire Department Rescue Service – Due to the rescue rate not
being know at this time (see “Review Rescue Rates”) and further discussion needed on item 7 of the contract
involving the monthly report that is submitted in regards to rescue calls made and response times, Ald.
Petfalski moved to defer. Seconded by Ald. Salentine. Carried by all.
Finance Committee Meeting
November 6, 2002 - Page 2
Review Agreement with Tess Corners Volunteer Fire Department – Mayor Slocomb presented
Agreement, City of Muskego – Tess Corners Volunteer Fire Department. The City of Muskego shall pay
Tess Corner Volunteer Fire Department $268,750.00 for fire service for one year commencing on January 1,
2003 and ending on December 31, 2003. Ald. Salentine moved to recommend approval of the
Agreement, City of Muskego – Tess Corners Volunteer Fire Department. Seconded by Ald. Petfalski.
Discussion ensued on the $1,000,000.00 insurance carried for liability for bodily injury and if this is adequate
insurance. Mayor’s office to survey surrounding communities to find out what insurance coverage other Fire
Departments carry. Mayor Slocomb will also consult with legal council. Ald. Petfalski and Ald. Salentine
withdrew their motions. Ald. Salentine moved to defer. Seconded by Ald. Petfalski. Carried by all.
Review Agreement with Muskego Volunteer Fire Company – Mayor Slocomb presented Agreement, City
of Muskego – Muskego Volunteer Fire Company. The City of Muskego shall pay the Muskego Volunteer
Fire Company $256,996 for one year commencing on January 1, 2003 and ending of December 21, 2003.
This amount is payable quarterly in advance based upon the following schedule: January, $115,057.00;
April, $47,313.00; July, $47,313.00; and October, $47,313.00. An additional $22,000.00 may be provided for
training with approval of the Finance Committee. Ald. Salentine moved to defer to allow time for
research to find out if the $1,000,000.00 insurance for liability for bodily injury is adequate.
Seconded by Ald. Petfalski. Carried by all.
Review Tess Corners Volunteer Fire Department EMT Reports – Ald. Salentine presented 2 EMT
Reports received from Angie of the Tess Corners Volunteer Fire Department. One report is the response
time report that has been turned into the City for the past few months and the second spreadsheet report
shows the zones the call was in, Muskego has 36 zones. An article that was in the Wisconsin EMS
Professional Journal was included to help explain information. The report covered three units, 1451, 1452,
and 1453. Discussion ensued on Column 3, reaction time, being the number of minutes it takes the crew to
leave the firehouse and start driving to the call location from the notified time. The committee determined
“crew” is a misleading term since it can be first responder and not a crew or ambulance. Discussion
continued on Column 4, response, time being the number of minutes it takes the crew to arrive at the scene.
These minutes are calculated from the notified time. Police reports were compared to Fire Department
reports and discussion took place on what actually happened and the reaction time/response time. By using
the date and time on the two reports the reports can be correlated. Inconsistencies need to be addressed.
Item 7 of the Agreement for Ambulance Services needs to be clarified to show report should include what the
response time was to receive medical care and the response time for ambulance to arrive on the scene.
Review Old Town Hall building cost – Historical Society – Mayor Slocomb presented the Historical
Society’s request for funds to continue with the Muskego Town Hall project and for reimbursement of the
following invoices totaling $36,178.79:
Windows $ 4,378.75 Foundation & Steel 28,150.04
Post Holes 200.00 Metal Dr Jambs 210.00
Sanitary Engineer 3,240.00
The City budgeted $150,000.00 for this project and to date has paid out $125,162.15, leaving a balance of
$24,837.85. Mayor Slocomb received e-mail from Donald Pionek stating he is submitting an invoice to the
county to see if the Historical Society can apply anything completed to the grant issued. Discussion ensued
on what was needed in order to get the building to a usable state for the Tree Lighting on December 7, 2002
and cost, funds necessary to complete the Town Hall project, and commitment City wants to make. Also
discussed was requesting a Historical Financial Report and having a Facility Agreement between the City
and the Historical Society. The committee decided to have two vouchers submitted for approval at Common
Council so after further discussion, if necessary, one could be withdrawn. Ald. Salentine moved to have
two vouchers submitted for approval, one for $24,837.85 and the seconded for $11,340.94. Seconded
by Ald. Petfalski. Carried by all. Ald. Salentine moved to defer to the Tuesday, November 12, 2002
Finance Meeting for further discussion. Seconded by Ald. Petfalski. Carried by all.
Finance Committee Meeting
November 6, 2002 - Page 3
Review request to transfer funds – Police Chief John Johnson sent memorandum noting the 2002
overtime budget for officers is projected to be $10,000.00 short. The memorandum explained that the
shortage is primarily due to the shortage of officers and the need to fill shifts on overtime to meet the
minimum manpower requirements. There should be sufficient funds in the salary account due to an officer
on unpaid maternity leave and an officer on military leave. Ald. Petfalski moved to transfer $10,000.00
from Salary Account 100.02.20.01.5101 to Overtime Account 100.02.20.01.5102. Seconded by Ald.
Salentine. Carried by all.
Consider 2003 Operating Budget addition – Police Chief John Johnson, in memorandum, noted the Police
2003 Operating Budget did not include maintenance for the Live Scan and AFIS (Automatic Fingerprint
Identification System) interface. The maintenance is required to keep up with any upgrades to the system
and to provide a back-up device (FedEx overnight) in the case of a mechanical/electrical failure, which would
then be repaired by them. Finance Director Gunderson mentioned there were two options. One option is to
amend the budget as sent to Public Hearing for $3,600.00 and the second option is to transfer $3,600.00 out
of contingency before it goes to Public Hearing. Ald. Petfalski moved to transfer $3,600.00 from 2003
contingency account 100.09.81.00.6601 to 2003 Police Maintenance of Vehicles & Equipment account
100.02.20.01.5405. Seconded by Ald. Salentine. Carried by all.
Review proposal for PSC Rate Case – Finance Director Dawn Gunderson presented letter she received
from Virchow Krause & Company. In order to have the process start Tuesday, November 12 or Wednesday,
November 13 this item is being brought to the Finance Committee instead of the Public Utilities Committee
due to the timing of the committee dates. Virchow Krause will compile a water rate study to meet PSC
requirements. The service includes the preparation of the rate study documents, completing the required
data request and representation through the entire process up to and including the public hearing. Virchow
Krause expects the cost for the rate study should be in the range of $6,500.00 to $8,000.00 and the
segregation of contributed plant to be in the range of $2,000.00 to $3,000.00. Fees, (include all computer
and clerical time), are based on hourly rates that vary depending on experience and complexity of the project
or task. A final project would be submitted to the PSC by December 31, 2002. Virchow Krause submitted an
itemized request of information the City can prepare ahead of time and that will keep the cost at the lower
range. Ald. Salentine moved to approve quote from Virchow Krause & Company for a not to exceed
amount of $11,000.00. Seconded by Ald. Petfalski. Carried by all.
Review AFLAC Flexible Spending maximum dollar amount – Finance Director Dawn Gunderson
explained that in June of 2002 the City of Muskego implemented a flexible spending account administered by
AFLAC. The City must make an annual determination of the limit that can be deducted on a pretax basis
and Gunderson is recommending the 2003 limit be set at $2,500.00. The program for 2003 will be expanded
to provide a deductible for Dependent Day Care, both childcare and adult day care. The limit, $5,000.00 for
this portion of the program, is set by the Federal Government. Ald. Petfalski moved to approve $2,500.00
as the limit for 2003 for the flexible spending account administered by AFLAC and $5,000.00 for
Dependent Day Care. Seconded by Ald. Salentine. Carried by all.
Review proposed amendments to the 2002 Non-represented Personnel Code – Memorandum was
received from Executive Assistant/HR Coordinator Cathie Anderson listing the adjustment made to other
bargaining units along with one addition with the request that these adjustments be incorporated into the
Non-represented Personnel Code. Discussion took place on when adjustments should go into effect and it
was determined the adjustments should go into effect January 1, 2002. Discussion continued on the
language under Article V – Wages & Benefits involving the “and any performance evaluation adjustments. It
was suggested this part be dropped and the performance evaluation adjustments handled separately.
Discussion continued on this item being left in as is or handled separately. Ald. Salentine moved to defer
to the Tuesday, November 12, 2002 Finance Meeting for clarification on wording. Seconded by Ald.
Petfalski. Carried by all.
Finance Committee Meeting
November 6, 2002 - Page 4
Approval of Paul Schaumberg Quit Claim Deed – Mayor Slocomb presented Quit Claim Deed between
the City of Muskego and Paul J. Schaumberg. Assessor Laura Mecha was present to answer committee
questions and present history on why this was not filed. Back in 1981 there were a number of land
acquisitions, Quit Claim Deeds, and easements to facilitate the Tess Corners Drainage Pond. All documents
were recorded except Schaumberg’s Quit Claim Deed. The City has a 1981 letter from Engineer to the City
in regards to this parcel. Mayor Slocomb to find out if this has to also go before Plan Commission. The
attorney’s position is if no recording showing transaction was recorded than it did not take place. In April of
1981 there was a Resolution authorizing the Mayor and Clerk to process Quit Claim Deed. Through the
years it was thought this had been done and that Schaumbergs owned the property and, therefore, they paid
taxes and maintained property. Schaumberg’s had no way of knowing this had not been completed since it
was not necessary for them to sign Quit Claim Deed. No money was exchanged, there was an exchange of
land. The Quit Claim Deed is holding up the sale of property to the County for the widening of highway. Ald.
Salentine moved to recommend for approval the processing of Paul J. Schaumberg Quit Claim Deed.
Seconded by Ald. Petfalski. Carried by all.
MAINTENANCE AGREEMENTS – None
RELEASE OF FUNDS – None
REDUCTION IN LETTER OF CREDIT – None
VOUCHER APPROVAL - None
FINANCE DIRECTOR’S REPORT – Finance Director Dawn Gunderson stated the Public Hearing for the
2003 Budget will take place on Monday, November 11, 2002. Recommendation for Common Council to
adopt the 2003 Budget will be on the November 12, 2003 agenda. Gunderson spoke to Dave Anderson of
Ehlers & Associates in regards to borrowing for capital expenditures. Notes will go on sale November 26,
2002 and the bonds will go on sale after the first of the year.
COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW – The Waukesha County
Board of Supervisors will hold a meeting on Countywide Consolidated Dispatch on November 12, 2002 and
anyone wishing to speak must sign up to do so by 9:00 AM on that day.
ADJOURNMENT – Being no further business to discuss, Ald. Petfalski moved to adjourn the meeting
at 10:37 PM. Seconded by Ald. Salentine. Carried by all.
Respectfully Submitted,
Carolyn Warhanek,
Recording Secretary