Loading...
FM101602 CITY OF MUSKEGO FINANCE COMMITTEE MINUTES Approved Wednesday, October 16, 2002 7:00 PM Muskego City Hall, Aldermen’s Room W182 S8200 Racine Ave. Mayor Slocomb called the meeting to order at 7:12 PM. Also in attendance were Committee Members Ald. Salentine and Ald. Petfalski, Finance Director Dawn Gunderson, Information Systems Director Joe Sommers, and those per attached sheet. Ald. Sanders was excused from the meeting. Those present recited the Pledge of Allegiance. The meeting was posted in accordance with the Open Meeting Law on October 11, 2002. REVIEW OF MINUTES OF PREVIOUS MEETING The minutes of the October 8, 2002 Finance Committee Meeting were reviewed. Ald. Petfalski moved to approve the minutes. Seconded by Ald. Salentine. Carried by all. LICENSE APPROVALS Ald. Petfalski moved to recommend approval of Operator’s License for Angeline Sadler, Steven Buchan, Roland Smet, and Patricia Beyer, subject to receipt of fees, favorable police reports and verification of schooling. Seconded by Ald. Salentine. Carried by all. “Class B” License for Bushy’s Pub & Grill LLC and Outside Dance Permit for 7/18, 7/19, and 7/20/2003 – Deputy Clerk Jill Blenski sent memorandum stating that the corporation Waylyn, Inc. currently holds the liquor license for Bushy’s with the principal officer and agent being Lynn Kurer. The existing corporation is being dissolved and a Limited Liability Company, Bushy’s Pub & Grill LLC, is being formed. An original liquor license application for Bushy’s Pub & Grill LLC has been submitted. The LLC is appointing Kurer to act as agent. The license is to be issued in the name of Bushy’s Pub & Grill LLC and as a result all the company members are subject to a background check. The applications as received are incomplete and there are question on some of the answers to the questions. Discussion continued on LLC applicants and steps that would have to taken by the Limited Liability Company to remove one of the applicants. In addition, application was made for the 2003 Bushyfest event to be held on July 18, 19, and 20, 2003 with information attached to memorandum. Ald. Petfalski moved to defer to the Wednesday, November 6, 2002, Finance Meeting. Seconded by Ald. Salentine. Carried by all. “Class B” License for Edward Rupp (Mug-Z’s) – Edward Rupp submitted an application for a “Class B” liquor license for Mug-Z’s Pub & Grill. Lisa Rupp holds the current license. Edward Rupp was present to answer committee questions including information given on background check. After discussion, Ald. Petfalski moved to recommend approval of “Class B” License for Edward Rupp (Mug-Z’s Pub & Grill) subject to 3, 6, and 9 month review, acquiring sellers permit, current license holder surrendering the license, and receipt of fees. Seconded by Ald. Salentine. Carried by all. PERIODIC LICENSE REVIEW – None UNFINISHED BUSINESS Review upgrade of Citrix for Computer Assisted Mass Appraisal System This item was deferred at the September 4, 2002 Finance Meeting. Information Systems Director Joe Sommers stated that after reviewing the options regarding printing in the Assessor’s office with the use of Citrix the cost, approximately $9,000.00, could not be justified to upgrade to the newer Citrix product. Printing difficulties were resolved by running the programs locally on the main PC’s within the Assessor’s Office. Upon the request of Sommers, this item was removed. Finance Committee Meeting October 16, 2002 - Page 2 NEW BUSINESS Recommend approval of 2002 – 2004 CAMA contract with Waukesha County – Information Systems Director Joe Sommers presented revised Waukesha County Department of Administration Services for Computer Assisted Mass Appraisal (CAMA) agreement and letter from Sean Sanders, Business Services Manager of Waukesha County Department of Administration. A study of services performed by Virchow Krause & Company showed the County sustained losses in excess of $40,000.00 in providing staff support of CAMA in 2000. The study also indicated the County is currently recovering less that 42% of the costs associated with supporting CAMA. Sommers explained differences between original and revised contracts along with the following rate table: 2001 2002 2003 2004 Total CLT cost (passed through) $ 8,712.50* $ 9,157.50 $ 9,615.50 $10,098.50 Note: Estimate 5% increase for 2003 - 2004 Total Oracle Licenses (@ 315) $ 1,260.00* $ 2,047.50 $ 2,047.50 $ 2,047.50 Application Server and Software Charges $ 1,118.78 $ 1,308.00 $ 2,500.00 $ 2,500.00 Per Parcel Staff & Hardware Charges $ 2,655.18 $ 3,101.71 $ 4,778.31 $ 6,538.74 Note: Est 8383 TKs @ .37, .57, and .78 City of Muskego Cost $13,746.46 $15,614.71 $18,941.31 $21,184.74 *These charges invoiced in 2002 The rate table shows City of Muskego costs, total costs are to be split 50/50 with the Village of Menomonee Falls. Ald. Salentine moved to recommend approval of 2002 – 2004 CAMA contract with Waukesha County. Seconded by Ald. Petfalski. It was noted cost to come from Assessor’s Budget. Carried by all. Approve transfer of funds for 2001 CAMA billing – Assessor Laura Mecha sent memorandum stating the City has received the CAMA billing from Waukesha County along with a contract for 2002 thru 2004. The County did not bill the City in 2001 for charges incurred and the money that was budgeted in 2001 was not carried over into the 2002 budget. Mecha is requesting a transfer of funds, $8,712.50 for CLT cost and $1,260.00 for Oracle Licenses (@315). Information Systems Director Joe Sommers answered Committee questions. Ald. Petfalski moved to approve the transfer of $10,000.00 from a/c 100.01.04.00.5805, Attorney Fees, to Computer Charges a/c 100.01.04.00.5503. Seconded by Ald. Salentine. Carried by all. Approve transfer of funds for 2002 CAMA billing – In a memorandum Assessor Laura Mecha stated that in 2002 she is incurring charges for the Citrix licenses, $1,592.50 (@245); and server, $1,308.00, that were not budgeted for in 2002. Information Systems Director Joe Sommers explained that Citrix licenses charges, $1,592.50, have been removed from contract. Sommers explained that he and Mecha reviewed what was budgeted for compared to actual costs and determined the budgeted amount is $2,700.00 short due to the County recovering more of their costs. Ald. Petfalski moved to transfer $2,700.00 from Contingency a/c 100.09.81.00.6601 to Computer Charges a/c 100.01.04.00.5503. Ald. Petfalski requested cost breakdown showing how requested transfer of $2,700.00 was obtained. Sommers provided additional clarification as to what was budgeted and cost incurred. Seconded by Ald. Salentine. Carried by all. Finance Committee Meeting October 16, 2002 - Page 3 Approve Audit Service Quotes – Finance Director Dawn Gunderson reviewed with Committee correspondence form Virchow, Krause & Company, LLP that listed their estimated audit services and annual report fees for 2002 as follows: Audits and Bookkeeping, City and Utilities Fees Quote Actual Estimated 2001 2001 2002 General and Other Funds $24,325 $23,715 $24,500 Water utility $ 8,325 $ 8,325 $ 8,650 Sewer Utility $ 8,450 $ 8,450 $ 8,725 Annual Report DOR $ 3,650 $ 3,650 $ 3,650 Subtotal $44,750 $44,140 $45,525 TIF Funds (estimated) $30,250 $30,250 $31,275 Total $75,000 $74,390 $76,800 Position Hourly Rates Partner $195 Tax Manager $160 Audit Manager $155 In-Charge Accountant $105 Associate Accounts $ 95 After discussion, Ald. Salentine moved to approve audit service quotes from Virchow, Krause & Company, LLP. Seconded by Ald. Petfalski. Carried by all. MAINTENANCE AGREEMENTS – None RELEASE OF FUNDS – None REDUCTION IN LETTER OF CREDIT – None VOUCHER APPROVAL - None FINANCE DIRECTOR’S REPORT – Finance Director Dawn Gunderson stated Public Notice for Public Hearing of the 2003 Budget is being prepared for publication in the October 24, 2002 issue of the Muskego Sun. The contract with County has reduced the Assessor’s Budget by $1,500.00. Gunderson stated the Water and Sewer Budgets have been completed and she is in the process of reviewing the Water Budget with staff. The rates for the Water Utility were established in 1993 through a PSC hearing. Application will be made for rate case with PSC for 30% to 40% rate increase. In actuality, a 50% rate increase would be needed. The rates for the Water Utility are set on a breakeven cost basis for the operating level, this does not include debt service. The Sewer when looking at reports shows a deficit but the rates that are being charged are supplemented with use of working capital. A lot of what is paid is in Capital Charges to MMSD. The Mayor is recommending long-term projection of this fund. MMSD capital charges, which are based on assessed value, are escalating. This is funded 50% with rates and 50% RCA and TIF Funds. In 2005 TIF Funds will no longer be available. The City is probably looking at 3% rate adjustment. COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW – None ADJOURNMENT – Being no further business to discuss, Ald. Petfalski moved to adjourn the meeting at 8:18 PM. Seconded by Ald. Salentine. Carried by all. Respectfully Submitted, Carolyn Warhanek, Recording Secretary