FM101602
CITY OF MUSKEGO
FINANCE COMMITTEE MINUTES Approved
Wednesday, October 16, 2002
7:00 PM Muskego City Hall, Aldermen’s Room
W182 S8200 Racine Ave.
Mayor Slocomb called the meeting to order at 7:12 PM. Also in attendance were Committee Members Ald.
Salentine and Ald. Petfalski, Finance Director Dawn Gunderson, Information Systems Director Joe
Sommers, and those per attached sheet. Ald. Sanders was excused from the meeting.
Those present recited the Pledge of Allegiance.
The meeting was posted in accordance with the Open Meeting Law on October 11, 2002.
REVIEW OF MINUTES OF PREVIOUS MEETING
The minutes of the October 8, 2002 Finance Committee Meeting were reviewed. Ald. Petfalski moved to
approve the minutes. Seconded by Ald. Salentine. Carried by all.
LICENSE APPROVALS
Ald. Petfalski moved to recommend approval of Operator’s License for Angeline Sadler, Steven
Buchan, Roland Smet, and Patricia Beyer, subject to receipt of fees, favorable police reports and
verification of schooling. Seconded by Ald. Salentine. Carried by all.
“Class B” License for Bushy’s Pub & Grill LLC and Outside Dance Permit for 7/18, 7/19, and 7/20/2003
– Deputy Clerk Jill Blenski sent memorandum stating that the corporation Waylyn, Inc. currently holds the
liquor license for Bushy’s with the principal officer and agent being Lynn Kurer. The existing corporation is
being dissolved and a Limited Liability Company, Bushy’s Pub & Grill LLC, is being formed. An original
liquor license application for Bushy’s Pub & Grill LLC has been submitted. The LLC is appointing Kurer to
act as agent. The license is to be issued in the name of Bushy’s Pub & Grill LLC and as a result all the
company members are subject to a background check. The applications as received are incomplete and
there are question on some of the answers to the questions. Discussion continued on LLC applicants and
steps that would have to taken by the Limited Liability Company to remove one of the applicants. In addition,
application was made for the 2003 Bushyfest event to be held on July 18, 19, and 20, 2003 with information
attached to memorandum. Ald. Petfalski moved to defer to the Wednesday, November 6, 2002, Finance
Meeting. Seconded by Ald. Salentine. Carried by all.
“Class B” License for Edward Rupp (Mug-Z’s) – Edward Rupp submitted an application for a “Class B”
liquor license for Mug-Z’s Pub & Grill. Lisa Rupp holds the current license. Edward Rupp was present to
answer committee questions including information given on background check. After discussion, Ald.
Petfalski moved to recommend approval of “Class B” License for Edward Rupp (Mug-Z’s Pub & Grill)
subject to 3, 6, and 9 month review, acquiring sellers permit, current license holder surrendering the
license, and receipt of fees. Seconded by Ald. Salentine. Carried by all.
PERIODIC LICENSE REVIEW – None
UNFINISHED BUSINESS
Review upgrade of Citrix for Computer Assisted Mass Appraisal System
This item was deferred at the September 4, 2002 Finance Meeting. Information Systems Director Joe
Sommers stated that after reviewing the options regarding printing in the Assessor’s office with the use of
Citrix the cost, approximately $9,000.00, could not be justified to upgrade to the newer Citrix product.
Printing difficulties were resolved by running the programs locally on the main PC’s within the Assessor’s
Office. Upon the request of Sommers, this item was removed.
Finance Committee Meeting
October 16, 2002 - Page 2
NEW BUSINESS
Recommend approval of 2002 – 2004 CAMA contract with Waukesha County – Information Systems
Director Joe Sommers presented revised Waukesha County Department of Administration Services for
Computer Assisted Mass Appraisal (CAMA) agreement and letter from Sean Sanders, Business Services
Manager of Waukesha County Department of Administration. A study of services performed by Virchow
Krause & Company showed the County sustained losses in excess of $40,000.00 in providing staff support
of CAMA in 2000. The study also indicated the County is currently recovering less that 42% of the costs
associated with supporting CAMA. Sommers explained differences between original and revised contracts
along with the following rate table:
2001 2002 2003 2004
Total CLT cost (passed through) $ 8,712.50* $ 9,157.50 $ 9,615.50 $10,098.50
Note: Estimate 5% increase for 2003 - 2004
Total Oracle Licenses (@ 315) $ 1,260.00* $ 2,047.50 $ 2,047.50 $ 2,047.50
Application Server and Software Charges $ 1,118.78 $ 1,308.00 $ 2,500.00 $ 2,500.00
Per Parcel Staff & Hardware Charges $ 2,655.18 $ 3,101.71 $ 4,778.31 $ 6,538.74
Note: Est 8383 TKs @ .37, .57, and .78
City of Muskego Cost $13,746.46 $15,614.71 $18,941.31 $21,184.74
*These charges invoiced in 2002
The rate table shows City of Muskego costs, total costs are to be split 50/50 with the Village of Menomonee
Falls. Ald. Salentine moved to recommend approval of 2002 – 2004 CAMA contract with Waukesha
County. Seconded by Ald. Petfalski. It was noted cost to come from Assessor’s Budget. Carried by all.
Approve transfer of funds for 2001 CAMA billing – Assessor Laura Mecha sent memorandum stating the
City has received the CAMA billing from Waukesha County along with a contract for 2002 thru 2004. The
County did not bill the City in 2001 for charges incurred and the money that was budgeted in 2001 was not
carried over into the 2002 budget. Mecha is requesting a transfer of funds, $8,712.50 for CLT cost and
$1,260.00 for Oracle Licenses (@315). Information Systems Director Joe Sommers answered Committee
questions. Ald. Petfalski moved to approve the transfer of $10,000.00 from a/c 100.01.04.00.5805,
Attorney Fees, to Computer Charges a/c 100.01.04.00.5503. Seconded by Ald. Salentine. Carried by
all.
Approve transfer of funds for 2002 CAMA billing – In a memorandum Assessor Laura Mecha stated that
in 2002 she is incurring charges for the Citrix licenses, $1,592.50 (@245); and server, $1,308.00, that were
not budgeted for in 2002. Information Systems Director Joe Sommers explained that Citrix licenses charges,
$1,592.50, have been removed from contract. Sommers explained that he and Mecha reviewed what was
budgeted for compared to actual costs and determined the budgeted amount is $2,700.00 short due to the
County recovering more of their costs. Ald. Petfalski moved to transfer $2,700.00 from Contingency a/c
100.09.81.00.6601 to Computer Charges a/c 100.01.04.00.5503. Ald. Petfalski requested cost breakdown
showing how requested transfer of $2,700.00 was obtained. Sommers provided additional clarification as to
what was budgeted and cost incurred. Seconded by Ald. Salentine. Carried by all.
Finance Committee Meeting
October 16, 2002 - Page 3
Approve Audit Service Quotes – Finance Director Dawn Gunderson reviewed with Committee
correspondence form Virchow, Krause & Company, LLP that listed their estimated audit services and annual
report fees for 2002 as follows:
Audits and Bookkeeping, City and Utilities Fees
Quote Actual Estimated
2001 2001 2002
General and Other Funds $24,325 $23,715 $24,500
Water utility $ 8,325 $ 8,325 $ 8,650
Sewer Utility $ 8,450 $ 8,450 $ 8,725
Annual Report DOR $ 3,650 $ 3,650 $ 3,650
Subtotal $44,750 $44,140 $45,525
TIF Funds (estimated) $30,250 $30,250 $31,275
Total $75,000 $74,390 $76,800
Position Hourly Rates
Partner $195
Tax Manager $160
Audit Manager $155
In-Charge Accountant $105
Associate Accounts $ 95
After discussion, Ald. Salentine moved to approve audit service quotes from Virchow, Krause &
Company, LLP. Seconded by Ald. Petfalski. Carried by all.
MAINTENANCE AGREEMENTS – None
RELEASE OF FUNDS – None
REDUCTION IN LETTER OF CREDIT – None
VOUCHER APPROVAL - None
FINANCE DIRECTOR’S REPORT – Finance Director Dawn Gunderson stated Public Notice for Public
Hearing of the 2003 Budget is being prepared for publication in the October 24, 2002 issue of the Muskego
Sun. The contract with County has reduced the Assessor’s Budget by $1,500.00. Gunderson stated the
Water and Sewer Budgets have been completed and she is in the process of reviewing the Water Budget
with staff. The rates for the Water Utility were established in 1993 through a PSC hearing. Application will
be made for rate case with PSC for 30% to 40% rate increase. In actuality, a 50% rate increase would be
needed. The rates for the Water Utility are set on a breakeven cost basis for the operating level, this does
not include debt service. The Sewer when looking at reports shows a deficit but the rates that are being
charged are supplemented with use of working capital. A lot of what is paid is in Capital Charges to MMSD.
The Mayor is recommending long-term projection of this fund. MMSD capital charges, which are based on
assessed value, are escalating. This is funded 50% with rates and 50% RCA and TIF Funds. In 2005 TIF
Funds will no longer be available. The City is probably looking at 3% rate adjustment.
COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW – None
ADJOURNMENT – Being no further business to discuss, Ald. Petfalski moved to adjourn the meeting
at 8:18 PM. Seconded by Ald. Salentine. Carried by all.
Respectfully Submitted,
Carolyn Warhanek,
Recording Secretary