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FM091802 CITY OF MUSKEGO FINANCE COMMITTEE MINUTES Approved Wednesday, September 18, 2002 7:00 PM Muskego City Hall, Aldermen’s Room W182 S8200 Racine Ave. Mayor Slocomb called the meeting to order at 7:06 PM. Also in attendance were Committee Members Ald. Salentine, Ald. Sanders, and Ald. Petfalski, Finance Director Dawn Gunderson, Information Systems Director Joe Sommers, and those per attached sheet. Those present recited the Pledge of Allegiance. The meeting was posted in accordance with the Open Meeting Law on September 13, 2002. REVIEW OF MINUTES OF PREVIOUS MEETING The minutes of the September 10, 2002 Finance Committee Meeting were reviewed. Ald. Salentine moved to approve the minutes. Seconded by Ald. Sanders. Carried by all. LICENSE APPROVALS Ald. Salentine moved to recommend approval of Operator’s License for Denise Hrupcin, subject to receipt of fees, favorable police reports and verification of schooling. Seconded by Ald. Petfalski. Carried by all. PERIODIC LICENSE REVIEW – Memorandum was received from Chief Johnson on liquor/beer retailer license violations. Attached were memorandum from Lt. Steve Kukowski and incident reports regarding a license premise check that was done on Friday, August 16, 2002. The check resulted in one citation for Muskego Beer & Liquor, one for Pick n’ Save, and one for Piggly Wiggly. Pick n’ Save’s citation is the second citation in the past four months for the same violation. Chief Johnson and Lt. Kukowski are recommending an appearance of these business before the Finance Committee to put them on notice that continued violations will not be tolerated and in the case of Pick n’ Save an additional violation within a year will most probably result in the recommendation of a suspension of their license. Ald. Petfalski moved to request the presence of Randal Beck, Agent for Pick n’ Save, at the Wednesday, October 2, 2002 Finance Meeting to discuss license violations. Seconded by Ald. Salentine. Carried by all. UNFINISHED BUSINESS Review agreement with Waukesha County for Data Processing Services – Information Systems Director Joe Sommers presented revised contract with Waukesha County for data processing services to assist in the preparation of notices of property tax assessment and billing. Sommers noted the services are the same the City has been receiving for years. The costs are up to reflect the actual costs incurred by Waukesha County. The thirty-four participating municipalities will share the cost equally. Special Assessments are an extra feature the City of Muskego is receiving at no extra cost. The rate per parcel from 1999 through 2001 had been $1.10. The following rates are proposed in the contract: Per Parcel 2002 Rate 2003 Rate 2004 Rate Taxes $1.07 $1.19 $1.31 The $2,500.00 in the original contract for the T1 line has been moved to the CAMA contract and labeled Server Charges. Sommers recommended approval of the contract. Ald. Salentine moved to recommend approval of revised contract with Waukesha County for data processing services. Seconded by Ald. Petfalski. Carried by all. Finance Committee Meeting September 18, 2002 - Page 2 Establish Fee and Recommend Deposit/Forfeiture Amount for Vicious and Dangerous Animals Ordinance – Chief John Johnson presented memorandum stating that in reviewing the proposed forfeiture/bond amounts that would be established for persons violating provisions of Chapter 13 pertaining to harboring dangerous or vicious animals it was discovered some additional forfeiture/bond amounts need to be created. In addition to amendment to Deposit and Forfeiture Schedule the Police Department is proposing the Common Council establish an apprehension fee that would be charged to persons whose animals are apprehended when running at large and are transported to the temporary animal pound at the Department of Public Works garage. The Police Department is recommending the fee of $23.00 that is currently being charged be adopted as the apprehension fee. In instances where the animal that is apprehended requires specially trained personnel or equipment be used to accomplish apprehension, the Police Department is recommending the actual cost of apprehension be charged to the animal owner. Attached to the memorandum were draft copies of Common Council Resolutions for “Amendment to Deposit and Forfeiture Schedule” and “Resolution to Establish Fees (Apprehension and Impound Fees)”. Discussion took place on $23.00 apprehension fee and if the fee took into consideration the man-hours necessary for apprehension. Ald. Petfalski moved to defer to the Tuesday, September 24, 2002 Finance Meeting so determination could be made if man-hours for apprehension were included in the $23.00 fee. Seconded by Ald. Sanders. Carried by all. Review revised Rate Schedule attached to Agreement with Ruekert & Mielke – Engineering/Building Director Sean McMullen sent memorandum answering concerns that were brought up at the September 10, 2002 Finance Meeting. Attached to the memorandum was Common Council Resolution #181-2002, “Resolution to Amend Agreement Between The City of Muskego And Ruekert & Mielke, Inc. for Engineering Services”, and copies of the 2002 and 2001 Rate Schedules. The reason for the different rates for mileage is due to the different vehicles used and the abuse they take. The accountant and account assistant have been removed from the fee rates for 2002 due to the D.O.T. reimbursable rate for highway projects. An account and assistant are now considered part of the overhead multiplier for each project and therefore no longer billed at a set hourly rate. The effective date of the agreement is the date that the Council acts on the fee schedule and it has no termination date. R/M has typically reviewed rates throughout the year and then adjusts accordingly. Discussion took place on effective date and termination. Ald. Petfalski moved to recommend approval of the revised 2002 Rate Schedule Agreement with Ruekert & Mielke. Seconded by Ald. Sanders. Carried by all. NEW BUSINESS Review disposal of obsolete computer equipment – Information Systems Director Joe Sommers stated the City currently has eight IBM 4019 printers that are no longer being used, even for parts. Sommers recommendation is donating the printers to St. Paul’s and St. Leonard’s. Ald. Petfalski moved to approve the donation of the eight printers, divided equally, to St. Paul’s and St. Leonard’s. Seconded by Ald. Sanders. Carried by all. MAINTENANCE AGREEMENTS – None RELEASE OF FUNDS – None REDUCTION IN LETTER OF CREDIT – Engineering/Building Director Sean McMullen sent memorandum with attachments, Letter of Credit reductions for Lakewood Addition #2 and Quietwood Creek Subdivisions. McMullen is recommending that the entire Letter of Credit and Developer’s Deposit for the Lakewood Addition #2 development be reduced. The development has been completed for approximately two years and the developer has completed all of his contractual obligations. McMullen is also recommending reducing the Letter of Credit for Quietwood Creek development. Ald. Salentine moved to approve Letter of Credit reduction for Lakewood Addition #2 in the amount of $19, 703.15. Seconded by Ald. Sanders. Carried by all. Ald. Sanders moved to approve Letter of Credit reduction for Quietwood Creek Subdivision in the amount of $170,864.00. Seconded by Ald. Salentine. Motion carried 2 –1, Ald. Petfalski voting no. Ald. Petfalski asked if the Letter of Credit reduction for Quietwood Creek had any bearing on the bike path. Ald. Petfalski was told no. VOUCHER APPROVAL - None Finance Committee Meeting September 18, 2002 - Page 3 FINANCE DIRECTOR’S REPORT – Finance Director Dawn Gunderson stated the budget process is still taking place. Review of salaries for elected officials will be placed on the Wednesday, October 2, 2002 Finance Agenda. It was noted the ordinance for the salaries requires two readings and has to be determined before the date set for candidates to take out nomination papers. Mayor Slocomb to find out if it is a City of Muskego Ordinance or State Statue that requires determination of compensation before nomination papers are taken out. It was recommended by the Finance Committee that a survey of area Communities be completed. COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW – Mayor Slocomb made a recommendation that the Tuesday, October 22, 2002 Finance Meeting start at 6:45 PM. The Big Muskego Lake/Bass Bay Protection & Rehabilitation Quarterly Meeting and three Common Council Public Hearings are scheduled for that night besides the Finance Meeting. The Finance Committee stated that whatever starting time is necessary is agreeable. Ald. Salentine brought up the Tess Corners Volunteer Fire Department rescue response time report that is being submitted to the City. The information for going to from where is not on the report. There is a column for mileage on the report, that information is not being reported. After discussion it was determined a letter should be sent. ADJOURNMENT – There being no further business to discuss, Ald. Petfalski moved to adjourn the meeting at 7:37 PM. Seconded by Ald. Sanders. Carried by all. Respectfully Submitted, Carolyn Warhanek, Recording Secretary