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FM082102 CITY OF MUSKEGO FINANCE COMMITTEE MINUTES Approved Wednesday, August 21, 2002 7:00 PM Muskego City Hall, Aldermen’s Room W182 S8200 Racine Ave. Ald. Petfalski called the meeting to order at 7:05 PM. Also in attendance were Committee Members Ald. Salentine and Ald. Sanders, Finance Director Dawn Gunderson, Chief John Johnson, and those per attached sheet. Mayor Slocomb was excused. Those present recited the Pledge of Allegiance. The agenda was posted in accordance with the Open Meeting Law on August 16, 2002. REVIEW OF MINUTES OF PREVIOUS MEETING The minutes of the August 13, 2002 Finance Committee Meeting were reviewed. Ald. Salentine moved to approve the minutes. Seconded by Ald. Sanders. Carried by all. LICENSE APPROVALS Ald. Salentine moved to recommend approval of Operator’s License for Connie Kolp and Heather Placek, subject to receipt of fees, favorable police reports and verification of schooling. Seconded by Ald. Sanders. Carried by all. PERIODIC LICENSE REVIEW - None UNFINISHED BUSINESS Review proposed amendments to Personnel Code – Non-represented 2002 – Ald. Sanders moved to defer to the next Wednesday, Finance Meeting. Seconded by Ald. Salentine. Carried by all. NEW BUSINESS Exemption from County Library Tax – Memorandum was received from Clerk-Treasurer Jean Marenda in regards to exemption from Waukesha County Library Levy for 2003. A notice of Exemption must be filed no later than September 30, 2002 with the Waukesha County Federated Library System and must be supported by an ordinance or resolution. The City is pledging to appropriate the expenditure of at least $446,381.49, which is the rate of $0.27034 per $1,000.00 of the actual state Equalized Value. The 2002 adopted Library Budget is $815,872.00. Pursuant to §43.64 Wisconsin Statutes, in order to obtain an exemption from the 2002 County Library levy for 2003 purposes, the City of Muskego must certify that during budget year 2003, its’ library will be provided and be allowed to expend no less than the County rate in the prior year. Ald. Sanders moved to recommend approval of appropriating and allowing the Library to expend no less than $446,381.49, a rate of $0.27034 per $1,000.00 of the actual state Equalized Value. Seconded by Ald. Salentine. Carried by all. Delinquent Personal Property Tax – Oelke’s Stump Removal – Clerk-Treasurer Jean Marenda forwarded a letter she sent to Mr. and Mrs. Donald Oelke stating the Finance Committee reviewed their delinquent personal property tax status at the July 17, 2002 Finance Meeting. The total amount due is $2,422.52. This includes the share of the payment that would go to the school district, county, state, and vocation school. The Finance Committee said that if Oelke’s paid the $225.09 due for the City’s portion of the delinquent personal property tax by August 15, 2002 no further action would be taken. If not paid by August 15, 2002 the Finance Committee would consider taking legal action on the entire amount due of $2,422.52. No payment was received as of August 15, 2002. After discussion, Ald. Sanders moved to write off $225.09 the City’s portion of the delinquent personal property tax. Seconded by Ald. Salentine. Carried by all. Finance Committee Meeting August 21, 2002 - Page 2 Economic Development Strategic Plan Contract – Planning Director Brian Turk sent memorandum along with attachment of the contract between Vendewalle and Associates and the City regarding the Economic Development Strategic Plan. The contract outlines the scope of work to be performed, the deliverable to be provided, the schedule for completion, and the associates costs and fees. The Contract has met with City Attorney Molter’s review and approval. The Planning Department is recommending approval and execution of the Contract. Ald. Salentine moved to recommend approval of the Economic Development Plan between the City of Muskego and Brian Vandewalle d/b/a Vandewalle & Associates. Seconded by Ald. Sanders. Finance Director Dawn Gunderson asked if discussion of funding had taken place with the Plan Department. Finance Director Gunderson stated the Economic Development Strategic Plan had not been budgeted for. Delay in Planning Department staff being hired in 2002 could fund a portion of the costs in 2002. The remaining amount then would have to be budgeted for in 2003. Ald. Sanders withdrew his second to the motion and Ald. Salentine withdrew her motion. Ald. Sanders moved to defer to the Tuesday, August 27, 2002 Finance Meeting. Seconded by Ald. Salentine. Carried by all. Review Status of Active Military Leave – Chief John Johnson presented his memorandum stating Officer Kuspa is on active military duty with the National Guard. September 2001 the Common Council adopted a resolution approving a compensation package for Officer Kuspa while on active duty. The Resolution stated the Finance Committee would review the officer’s situation in September of 2002. At the present time it appears that Officer Kuspa will be on military duty at least for the next three months and possibly more. Chief Johnson is recommending the compensation package be continued until September 30, 2003. Ald. Salentine moved to recommend approval of the City making up the differential between total City compensation and total military compensation for a period of time ending September 30, 2003, with review at that time. Seconded by Ald. Sanders. Carried by all. MAINTENANCE AGREEMENTS – None RELEASE OF FUNDS – None REDUCTION IN LETTER OF CREDIT - None VOUCHER APPROVAL - None FINANCE DIRECTOR’S REPORT – Finance Director Dawn Gunderson stated the Finance Department has ordered the software necessary for Utility customers to make ACH payments. Customers would be able to authorize the City to have automatic deductions made from a checking account for payment of their Utility bill. If the City has 10% of the customers using this service it would mean approximately 700 less people making payment by mail or coming to City Hall. Notice will be sent out for customers to submit their request to participate. Budget meetings will begin on August 22, 2002 to discuss Department Capital Budget requests. The next meeting will be September 5, 2002. COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW – None ADJOURNMENT – Being no further business to discuss, Ald. Salentine moved to adjourn the meeting at 7:27 PM. Seconded by Ald. Sanders. Carried by all. Respectfully Submitted, Carolyn Warhanek, Recording Secretary