FM061102
FINANCE COMMITTEE - CITY OF MUSKEGO Approved
MINUTES OF MEETING HELD TUESDAY, JUNE 11, 2002
The meeting was called to order at 7:08 PM by Mayor Slocomb with Committee
Members Petfalski, Sanders and Salentine present. Also present were Ald. Le Doux,
Madden, and Petfalski, Clerk-Treasurer Marenda and Information Systems Director
Sommers. Those present recited the Pledge of Allegiance. Ald. Patterson arrived
during the meeting.
The Mayor stated the meeting was noticed in accordance with the Open Meeting Law.
APPROVAL OF MINUTES
Ald. Petfalski moved to approve the minutes of meeting held June 5, 2002. Ald.
Salentine seconded; motion carried.
REVIEW 2002-2003 LICENSE APPLICATIONS
“Class B” applications for P & D DeMarinis LLC (Denoon Saloon) and Richard Phillips
(Fill Ups) were reviewed. Ald. Salentine moved to recommend approval. Ald. Sanders
seconded; motion carried.
NEW BUSINESS
Review quotes and authorize capital budget expenditure for scanning services
for document imaging project. A memo from Joe Sommers dated June 7, 2002 was
reviewed requesting approval of a quote from the DOA Records Management Division
in the amount of $12,567 to scan and index in digital format approximately 75,000 of
the Clerk-Treasurer’s historical records in order to prepare for an imaging system. The
memo indicated the funds were budgeted in the 2001 capital budget and have been
carried over to 2002. Ald. Salentine moved to accept the quote of $12,567 from the
DOA. Ald. Petfalski seconded; motion carried.
Acceptance of RFP for Durham Drive Realignment. A memo from Sean McMullen
dated June 7, 2002 was reviewed requesting award of the RFP to R. A. Smith and
Associates for the alignment and design engineering of the Durham Drive Realignment
project from McShane Drive to North Cape Road C.T.H. “OO” in the amount of
$180,889.00. Ald. Salentine moved to approve. Ald. Petfalski seconded; motion
carried.
Request for fee refund, K. Belmore. A memo from Dustin Wolff dated June 5, 2002
requesting the refund was reviewed. Mayor stated about 1-1/2 years ago the Council
wanted to finalize legal lot status on all parcels in the community, and chose at that
time not to charge property owners for going through this process. Inadvertently this
property owner was charged. Ald. Petfalski moved to refund Ken Belmore, W195
S7383 Racine Avenue for $137.00 from #100.01.18.01.4330. Ald. Sanders seconded;
motion carried.
Maintenance Agreements –Ald. Sanders moved to approve the maintenance
agreement with Gasboy for PC Software Support Services for Public Works/Utilities in
the amount of $150.00 for 7/23/02 – 7/23/03. Ald. Salentine seconded; motion carried.
Finance Committee Minutes Page 2
6/11/2002
VOUCHER APPROVAL
Ald. Salentine moved to recommend approval of payment of General Vouchers in the
amount of $725,983.72, Tax Checks in the amount of $1,475.00 and Utility Vouchers in
the amount of $28,337.72. Ald. Sanders seconded; motion carried.
MISCELLANEOUS
The Committee determined that the Finance Committee meeting scheduled for 6/25/02
will start at 6:00 PM in order to interview Operator License applicants and any new
Class B or A license applicants due to the Finance meetings being cancelled for June
thrd
19 and July 3.
ADJOURNMENT
Ald. Petfalski moved to adjourn at 7:25 PM. Ald. Sanders seconded; motion carried.
Respectfully submitted,
Jean K. Marenda, CMC
Clerk-Treasurer