FM052802
FINANCE COMMITTEE - CITY OF MUSKEGO Approved
MINUTES OF MEETING HELD TUESDAY, MAY 28, 2002
The meeting was called to order at 7:03 pm by Mayor Slocomb with Committee
Members Petfalski, Sanders and Salentine present. Also present were Ald. Le Doux,
and Madden, Finance Director Gunderson and Deputy Clerk Blenski. Those present
recited the Pledge of Allegiance. Ald. Damaske and Patterson arrived during the
meeting.
The Mayor stated the meeting was noticed in accordance with the Open Meeting Law.
APPROVAL OF MINUTES
Ald. Salentine moved to approve the May 22, 2002 minutes. Ald. Sanders seconded;
motion carried.
LICENSE APPROVALS
The application for an operator’s license submitted by Matthew Tenges was deferred by
the Committee for further review. The Mayor stated that the applicant submitted the
assessment information as requested. He further noted that following a review with Lt.
Kukowski, there was no additional police information to report. Ald. Salentine moved to
recommend approval. Ald. Petfalski seconded; motion carried.
Outside Dance Permit - July 19, 20 and 21, 2002 - Waylyn, Inc. (Bushy’s)
The Mayor explained that the applicant was requesting that the outside premise
(parking lot and patio) be licensed until 1:30 am on Friday and Saturday for Bushyfest.
This request is the same as in previous years. Ald. Salentine moved to recommend
approval stating it was the Committee’s intent to do the same as in the previous year.
Ald. Sanders seconded; motion carried.
NEW BUSINESS
Resolution for Outdoor Recreation Aids
Mayor Slocomb stated the DNR is requesting a new resolution, which gives him the
same authorization to act on behalf of the City as was given to the former Mayor. Ald.
Sanders moved to recommend approval. Ald. Petfalski seconded; motion carried.
Approval of Subdivider’s Agreement, Public Improvement Cost Breakdown and Letter of
Credit for Riverview Court
Ald. Petfalski moved to recommend approval. Ald. Sanders seconded; motion carried.
Review AFLAC Flexible Spending Cafeteria Plan
Finance Director Gunderson requested the Committee review the necessary
documents to establish a Flexible Benefits Plan for the City. She stated AFLAC would
provide reimbursement services in conjunction with the plan. The Agreement for
Reimbursement Services and the Flexible Benefits Plan were provided by AFLAC and
Ms. Gunderson forwarded to the City’s labor attorney for review. The attorney did note
the City’s responsibility regarding the filing requirements with the IRS and ultimate
responsibility regarding claims if an error occurs. AFLAC will provide monthly activity
reports for the City to review. Ms. Gunderson expressed confidence regarding the
company and its system because it has proven to work elsewhere. It has been
recommended that beginning with the 2003 plan year, any claim for reimbursement
Finance Committee Minutes Page 2
5/28/2002
over $1,000 would require the signature of the City. Ald. Sanders moved to
recommend approval pending review by the Mayor in consultation with the City
Attorney. Ald. Petfalski seconded; motion carried.
Consider request for budget transfer from Landfill Fund to Land Conservation Fund
The Mayor stated a budget transfer was necessary for the purchase of the Engel-Ewald
property. Ald. Salentine moved to approve transfer of $150,000 from the Landfill Fund
to the Conservation Fund. The Mayor further noted that the additional funds needed
for the acquisition would be provided by a $220,000 grant from the DNR. Ald. Sanders
seconded; motion carried.
RELEASE OF FUNDS
Pursuant to a memo dated May 24, 2002 from Sean McMullen, Ald. Salentine moved to
approve release from the cash deposit for Rosewood Estates in the amount of $10,000
and release from the developer’s deposit for North Cape Farms in the amount of
$1,000. Ald. Sanders seconded; motion carried.
VOUCHER APPROVAL
Ald. Salentine moved to recommend approval of payment of General Vouchers in the
amount of $991,132.77, Tax Checks in the amount of $579.16 and Utility Vouchers in
the amount of $83,328.96. Ald. Sanders seconded; motion carried.
ADJOURNMENT
Ald. Sanders moved to adjourn at 7:26 pm. Ald. Petfalski seconded; motion carried.
Respectfully submitted,
Jill Blenski, CMC
Deputy Clerk