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FM052202 CITY OF MUSKEGO FINANCE COMMITTEE MINUTES Approved Wednesday, May 22, 2002 7:00 PM Muskego City Hall, Aldermen’s Room W182 S8200 Racine Ave. Mayor Slocomb called the meeting to order at 7:08 PM. Also in attendance were Committee Members Ald. Salentine, Ald. Sanders, and Ald. Petfakski, Finance Director Dawn Gunderson, and those per attached sheet. Those present recited the Pledge of Allegiance. The agenda was posted in accordance with the Open Meeting Law on May 16, 2002. REVIEW OF MINUTES OF PREVIOUS MEETING The minutes of the May 14, 2002 Finance Committee Meeting were reviewed. Ald. Salentine moved to approve the minutes. Seconded by Ald. Sanders. Carried by all. LICENSE APPROVALS Ald. Salentine moved to recommend approval of Operator’s License for Ingrid Johnson and Nicole Adamczyk, subject to receipt of fees, favorable police reports and verification of schooling. Seconded by Ald. Petflaski. Carried by all. Ald. Salentine moved to recommend approval of Operator’s License for Matthew Tenges contingent on receiving an up to date favorable police report. Discussion continued and motion was withdrawn. This item was deferred to the Tuesday, May 28 Finance meeting to allow Tenges to submit an Assessment Report to the Mayor’s Office. The Finance Committee held a separate interview, due to information that appeared on the police report, with Ramona Grunow to discuss issuing a Provisional Operator’s License. After Grunow attends the Responsible Beverage Service Certification course she will be required to appear before the Committee again for recommended approval of an Operator’s License. After discussion, Ald. Petfalski moved to recommend approval of Provisional Operator’s License restricted to “Class A” and Class “A” for Ramona Grunow. Seconded by Ald. Salentine. Carried by all. Temporary Class “B” License to Sell Beer – Water Bugs Ski Team (July 3, 2002) – Waterbugs Ski Team has submitted an application for a Temporary Class “B” Retailers License for an event to be held July 3, 2002 from 4:00 PM to 11:30 PM. The event will be held at Idle Isle Park located on Hardke Drive. After discussion, Ald. Salentine moved to recommend approval of Temporary Class “B” retailers license for Water Bugs Ski Team for event to be held on July 3, 2002 from 4:00 PM to 11:30 PM. Seconded by Ald. Petfalski. Carried by all. Review 2002 – 2003 License Applications - The Committee reviewed the spreadsheets provided by Deputy Clerk Jill Blenski. Also reviewed were the police incident reports (if any) for each establishment. Ald. Salentine moved to recommend approval of licenses for the following establishments for the 2002 – 2003 Interval. The recommended approval is subject to Building Department inspection for the establishments that have Trap/Archery/Rifle licenses. Seconded by Ald. Sanders. Carried by all. Class “A”, “Class A”, and Class “B” Osco Drug #1410 (establishment not open) Pizza Hut Clark #1560 House of Treasures Durham Hill Convenience Center (establishment not open) Schultz Resort Rod & Gun Club (no outside Mike’s Xpress sales after 11:00 PM), (Bldg. Dept. Kwik Trip #664 inspection needed) Pick N Save (new corporate officer) SS Express Lane - Muskego Sentry Foods #220 Piggly Wiggly #195 Muskego Warehouse Beer & Liquor Wings & Whitetails Taxidermy (Bldg. Dept. Open Pantry Food Marts #491 inspection needed) Finance Committee Meeting May 22, 2002 - Page 2 “Class B” Deputy Clerk Jill Blenski sent memorandum noting she is in the process of reviewing and entering the data for the renewal applications for the “Class B” licenses. She attached for review Lt. Kukowski’s report regarding any violations or complaints. After discussion, Ald. Salentine moved to request the presence of Travis Podrug, Agent for Pioneer Inn, at the Wednesday, June 5, 2002, Finance Meeting. Seconded by Ald. Petfalski. Carried by all. Special Outside Dance Permit Applications Schmidt’s Refuge – July 6, 2002 – Ralph Schmidt was present to answer Committee. Schmidt stated the band speakers would be facing west towards Racine Ave. and there would be no tent. The outside premise is licensed until 11:00 PM. After discussion, Ald. Petfalski moved to recommend approval of Outside Dance Permit for Grand Opening Party to be held July 6, 2002, music from 4:00 PM to 9:00 PM. Further discussion took place on need of a backdrop for the band. It was noted there is a fence. Seconded by Ald. Sanders. Carried by all. Waylyn, Inc. (Bushys) – July 19, 20, & 21, 2002 (and Amendment to Licensed Outside Premise) – The parking lot is licensed until 11:00 PM and the outside patio licensed until 1:00 AM. The license holder is requesting that for the July event, the outside premise (parking lot and patio) be licensed until 1:30 AM. After discussion, Ald Petflaski moved to recommend approval of Outside Dance Permit for Bushyfest to be held July 19, 20, and 21, 2002 subject to same conditions as 2001 except parking lot and patio licensed until 1:00 AM. 2001 conditions: No outside sales in parking lot and patio after 1:30 AM for Bushyfest on Friday and Saturday of the event. Tent with side screening to be placed on West side of building. Music until midnight on Friday and Saturday of event and 10:00 PM on Sunday of the event. Seconded by Ald. Sanders. Carried by all. VP Entertainment (Pioneer Inn) – July 20, 2002 ( and Amendment to Licensed Outside Premise) – The outside premise is licensed until 11:00 PM. The license holder is requesting the outside premise be licensed until 12:00 AM on July 20. After discussion, Ald Sanders moved to recommend approval of Outside Dance Permit for event on July 20, 2002 contingent on music ending at 11:00 PM, outside premise licensed until 12:00 AM, band directed to the West, having a tent for the band with the side being located behind the band (side facing west), information letters on event being sent to neighbors surrounding Pioneer Inn including Valley Drive. Seconded by Ald. Petfalski. Carried by all. Aud Mar – July 21, 2002, Car Show – The license holder has held this event in the past. Music is requested from 11:00 AM until 6:00 PM. Ald. Sanders moved to recommend approval of Outside Dance Permit for Car Show to be held July 21, 2002, music from 11:00 AM until 6:00 PM. Seconded by Ald. Salentine. Carried by all. PERIODIC LICENSE REVIEW - None UNFINISHED BUSINESS Review proposed amendments to Personnel Code – Non-represented 2002 – Ald. Petfalski moved to defer to the Wednesday, June 5, 2002 Finance Meeting. Seconded by Ald. Sanders. Carried by all. NEW BUSINESS Request for fee refund, T. Evans – Planning Director Brian Turk sent memorandum stating that Ms. Evans had previously applied for a sketch land division of property they had under purchase contract. On April 16, 2002 the Planning Department received a fax requesting item be “taken off the table”. The Plan Commission denied the petition without prejudice. Ms. Evans contacted the Planning Department seeking to complete her sketch land division. Ms. Evans was advised that a re-submittal was required. Ms. Evans noted that her correspondence of April 16 was in error, as she meant to request a deferral. On May 8, 2002 a new petition for sketch land division was received, accompanied by the $175.00 fee. Ms. Evans is requesting a refund of her fee. Plan Director Turk is recommending refunding $175.00. Ald. Petfalski moved to approve refunding $175.00 to Ms. Evans. Seconded by Ald. Sanders. Carried by all. Finance Committee Meeting May 22, 2002 - Page 3 Approval of Denoon Park Ball field Improvements – Parks & Recreation Director Craig Anderson sent letter stating the Parks & Recreation Board is recommending for approval purchase of 240 cubic yards of infield mix. This will add 2½” to 3” of mix to the area. The Parks & Recreation Department has an agreement in place with the ball club that uses that field as their home field. The City will provide and deliver the infield mix and the ball club will spread the mix. When completed the City will install the base-pegs, home plate, and pitching rubber. After discussion, Ald. Sanders moved to approve a not to exceed amount of $6,000.00 for infield mix. Money will come from the Park Dedication account. Seconded by Ald. Petfalski. Carried by all. Approval of Horn and Bluhm Parks ADA Bathroom Remodeling – Parks & Recreation Director Craig Anderson sent letter noting the Parks and Recreation Board is recommending Horn and Bluhm Parks ADA bathroom remodeling. Proposal from A.S.K. Plumbing Inc. was attached to the letter. The addition of new partitions installed in both bathrooms at Bluhm Parks results in an increase from the original proposal. The work is included in the 2002 Capital Budget. After discussion, Ald. Salentine moved to approve proposal from A.S.K. Plumbing Inc. for a not to exceed amount of $11,000.00 for ADA bathroom remodeling at Horn and Bluhm Parks (Horn $5,900.00, Bluhm $5,000.00). Seconded by Ald. Sanders. Carried by all. Approval of Bluhm Park Recessed Drinking Fountain – Letter was received from Parks & Recreation Director Craig Anderson stating the Parks & Recreation Board is recommending a recessed drinking fountain be installed at Bluhm Park. Attached to the letter was an estimate from Jim Kowalkowski Plumbing, LLC. The estimate was for drinking fountain with mounting box $975.00 and installation and materials, $785.00. This will replace the existing drinking fountain that has been subject to vandalism. Two of the proposed drinking fountains were installed at Kurth and Lions Park and have experienced no problems. Ald. Salentine moved to approve estimate from Jim Kowalkowski Plumbing, LLC for recessed drinking fountain for Bluhm Park in the amount of $1,760.00. Money will come from Park Dedication account. Seconded by Ald. Petfalski. Carried by all. Approval of Veterans Memorial Park Ditch-work for Playground Parking – Letter was received from Parks & Recreation Director Craig Anderson recommending for approval the ditch work cost portion for constructing a small parking area abutting the Veterans Memorial Park playground off Pioneer Drive. Included with the letter was a memorandum from Public Works Superintendent Wayne Delikat listing Public Works’ expenses for the additional parking area. Ald. Salentine moved to approve $3,724.00 for the new parking area. Money will come from Park Dedication account. Seconded by Ald. Petfalski. Carried by all. Approval of Jensen Park (Lee Hubka Basketball Courts) Improvements – In a letter received from Parks & Recreation Director Craig Anderson it was noted that the Parks & Recreation Board is recommending for approval improvements to the Lee Hubka (Jensen Park) basketball court. Anderson explained in the letter that 3 quotes were received and that Payne & Dolan was the least expensive. The proposal includes installing a 15’ culvert pipe and gravel base in the ditch line for a temporary access road, constructing a temporary access road over the ditch, pulverize and shape existing asphalt pavement, furnish and install an additional 2” of crushed gravel base course over the entire area, construct a 3” asphalt pavement over the entire area, provide green seal coating and white striping, remove access roadway, provide topsoil, seed and mulch in disturbed areas, remove and replace 4 basketball poles in concrete footings to the proper elevation. Ald. Salentine moved to approve $19,895.00 for the Lee Hubka basketball court improvements. Money will come from Park Dedication account. Seconded by Ald. Petfalski. Carried by all. Discuss Releasing Holds on Budget Spending – Mayor Slocomb presented Budget Reduction Alternatives that were presented to Council and Council recommended budget reductions. A hold was put on spending in January 2002. There will be no cut in the 2002 State Shared Revenue and therefore a recommendation is being made to reinstate some of the recommended budget reductions. Discussion took place on what positions have been released. The Committee would like more detail before considering releasing $11,000.00 for planning reductions without new hires and $3,000.00 for building reductions without new hires. Ald. Salentine moved to approve the release of $150,000.00, Road Program; $77,000.00, Urban and Rural Drainage; $33,000.00, Library Print Materials; and $8,000.00, Library Office Supplies. Further discussion took place on holding the release of budget cuts to prepare for 2003 State Shared Revenue cut and the affect holding the release would have on 2002 level of service. Also noted was that interest income may not reach budget level. Seconded by Ald. Petfalski. Carried by all. Finance Committee Meeting May 22, 2002 - Page 4 MAINTENANCE AGREEMENTS – None RELEASE OF FUNDS - None REDUCTION IN LETTER OF CREDIT - None VOUCHER APPROVAL - None FINANCE DIRECTOR’S REPORT – The City’s health insurance plan will change effective June 1, 2002. There will now be a $250.00 deductible (times 2 for family maximum of $500.00 once at least 2 family members have reached $250.00) for major medical expenses and a three-tier drug card. There will be a cost saving as a result of the change, but the City will experience a 3% premium increase due to the Police Department not making the transition with the rest of the City on June 1, 2002. Therefore, WPS will have to administer two plans. WPS representative now has the City’s first four month’s experience report ready. Mayor Slocomb and Finance Director Gunderson will be meeting with WPS to review report. Effective June 1, 2002 a Flexible Spending Plan will be available to employees who qualify for medical insurance. This will allow employees to have money deducted from their earnings on a pre-tax basis and set aside an account to pay for medical expenses that are not reimbursed. AFLAC will perform reimbursement services and also has four other programs available. Finance Director Gunderson was asked today about coverage for child care. The transition of this will take place on January 1, 2003. COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW – Ald. Salentine asked if the Tess Corners Volunteer Fire Department has filed the required reports. Tess Corners Rescue was to keep an accurate and full report on all rescue calls made, with response times, and submit the report with monthly billing to the City Clerk/Treasurer. There will be one-month lag time in submitting report. A check with the Clerk’s Office will have to be made to find out the answer. ADJOURNMENT – Being no further business to discuss, Ald. Petfalski moved to adjourn the meeting at 9:12 PM. Seconded by Ald. Sanders. Carried by all. Respectfully Submitted, Carolyn Warhanek, Recording Secretary