FM050802
CITY OF MUSKEGO
FINANCE COMMITTEE MINUTES Approved
Wednesday, May 8, 2002
7:00 PM Muskego City Hall, Aldermen’s Room
W182 S8200 Racine Ave.
Mayor Slocomb called the meeting to order at 7:01 PM. Also in attendance were Committee Members Ald.
Salentine, Ald. Sanders, and Ald. Petfakski, Finance Director Dawn Gunderson, Information Systems
Director Joe Sommers, Assistant Planning Director Dustin Wolff, Mayor’s Task Force on Economic
Development Committee Members, Harry Brodel, Don Reidy, Jeanne Zangerle, Ald. LeDoux, Ald. Damaske,
and those per attached sheet.
Those present recited the Pledge of Allegiance.
The agenda was posted in accordance with the Open Meeting Law on May 3, 2002.
REVIEW OF MINUTES OF PREVIOUS MEETING
The minutes of the April 23, 2002 Finance Committee Meeting were reviewed. Ald. Salentine moved to
approve the minutes. Seconded by Ald. Sanders. Carried by all.
LICENSE APPROVALS
Ald. Salentine moved to recommend approval of Operator’s License for Joseph Czajka, Terri
Obernberger, Linda Rausch, and Christopher Marks subject to receipt of fees, favorable police
reports and verification of schooling. The recommendation to approve Operator’s License for
Christopher Marks is also contingent on expiration of his license occurring within the last two years.
(Per Deputy Clerk Jill Blenski Mark’s Operator’s License had expired within the last two years.)
Seconded by Ald. Petfalski. Carried by all.
Application to extend outside hours (for Outside Dance Permit) – Pioneer Inn – Request to amend
outside premise hours to midnight was made by Travis Podrug, President/Agent of Pioneer Inn, W180 S7808
Pioneer Dr. for an outside dance to be held on June 15, 2002. Music will end at 11:00 PM per application for
Outside Dance Permit recommended for approval at the April 17, 2002 Finance Meeting. Ald. Salentine
moved to recommend the approval of extending the outside premise hours on June 15, 2002 to
midnight. Seconded by Ald. Petfaski. Carried by all.
PERIODIC LICENSE REVIEW
Justin E. Prening – A check with the Wisconsin Crime Information Bureau and the City of Muskego Police
Department records revealed no new issues.
Convene into Closed Session – Mayor Slocomb read the Notice of Closed Session. Ald. Petfalski moved
to convene into closed session at 7:19 PM pursuant to §19.85(1) (c), Considering employment,
promotion, compensation or performance evaluation data of any public employee over which the
governmental body has jurisdiction or exercises responsibility; more specifically, interview and
negotiate with consultants concerning potential employment as consultants for Economic
Development Strategic Plan - RFP. Seconded by Ald. Sanders. Upon roll call vote, motion carried 3 –
0.
Convene into Open Session - Ald. Salentine moved to convene into open session at 7:26 PM.
Seconded by Ald. Petfalski. Upon roll call vote, motion carried 3 - 0.
Interview with consultants for Economic Development Strategic Plan – A request for Vierbicher
Associates, Inc. and Vandewalle and Associates to appear before the May 8, 2002 Finance Committee for
an interview was made at the April 3, 2002 Finance Meeting.
Vierbicher Associates, Inc. – Gary Becker CEcD and Barry Swedeen, AIA of Vierbicher Associates, Inc
were present. Gary Becker spoke on behalf of Vierbicher and presented a visual presentation on what their
company could provide to the City. Becker reviewed the following Project Management Plan: Environment
& Market Analysis; Business Park Evaluation; Commercial, Retail & Professional Services; Economic
Development Support Structure; Sustainable Economic Development Guideline; and Final Plan Preparation
and Review. Vierbicher Associates’ cost is $54,600.00. Upon completion of presentation, Committee
members asked their questions.
Finance Committee Meeting
May 8, 2002 - Page 2
Mayor Slocomb moved to take a recess at 8:10 PM. Meeting reconvened at 8:19 PM.
Vandewalle and Associates – Present from Vandewalle and Associates, Taurean Group were Greg
Flisram, Michael Robbins, and Sean Robbins. Greg Flisram presented a visual presentation covering the
following Project Management Plan: Managing Growth, Rebuilding Urban Centers, Realizing Regional
Opportunities, and Creating New Places. The following tasks were noted: Introduce Concept of
Sustainability – Environmental and Economic, Establish the Planning Context, Identify Business
Development Goals, and Identify Specific Activities. Michael Robins presented economic analysis on the
following: Discovering Muskego’s Competitive Market Place Position and The Crux of Economic Analysis.
The Committees then presented their questions. The not to exceed cost is $146,000.00 with an option for a
marketing web site for $10,00.00 (total with option $156,000.00).
Mayor Slocomb moved to take a recess at 9:04 PM. Meeting reconvened at 9:10 PM.
UNFINISHED BUSINESS - None
NEW BUSINESS
Review request to donate old computer equipment – Information Systems Director Joe Sommers
presented request to donate old computer equipment to the two private schools in the City, St. Leonard’s and
St. Paul’s. The computer equipment will be divided equally. The City recently upgraded a number of the
computers and as a result has 28 older computers that are 133 to 200 MHz. After discussion, Ald.
Petfalske moved to approve the donation of 28 computers to the two private schools in the City of
Muskego. Seconded by Ald. Salentine. Carried by all.
Review request for laptop for Engineer and miscellaneous items – Information Systems Director Joe
Sommers presented memorandum requesting to purchase a laptop for the Building/Engineering Director for
$3,525.00 and pass the existing laptop to the Mayor. Sommers also requested upgrading the hard drive on
the existing Engineering laptop to 40Gb and purchase attachments for the Aldermen and Engineer laptops to
also hold the older 10Gb drives. The miscellaneous equipment would cost $441.20. Money would come
from Special Revenue Capital Funds for computer upgrades. A future budget amendment would have to be
done. Ald. Salentine moved to purchase a laptop for the Building/Engineering Director and
miscellaneous equipment to upgrade laptops in the amount of $3,966.20. Seconded by Ald. Sanders.
Carried by all.
Request to replace communications tower at Police Dept. Site - U.S. Cellular - The Planning
Department forwarded a letter received from U.S. Cellular requesting conceptual approval of leasing a
portion of City owned property (an area to the east of the existing Muskego Police Department building) to
the Finance Committee. Mark Russert representing U.S. Cellular was present to answer questions.
Discussion occurred on age and history of present tower. A site specific plan is now available from U.S.
Cellular. Assistant Plan Director Dustin Wolff stated that this is the first step in the process for replacing the
existing tower, as the City no longer allows lattice towers. Mr. Wolff added that U.S. Cellular still must follow
the process that has been outlined in Chapter 38 directing the siting of a new wireless facility. This includes
a Public Hearing for a Conditional Use Grant and the Building Site and Operation Plan approval before the
Plan Commission. Ald. Sanders moved to begin the process pursuant to Chapter 38. Seconded by
Ald. Petfalski. Carried by all.
Convene into Closed Session – Mayor Slocomb request motion to go into Closed Session. Ald. Petfalski
moved to convene into closed session at 9:25 PM pursuant to §19.85(1) (c), Considering employment,
promotion, compensation or performance evaluation data of any public employee over which the
governmental body has jurisdiction or exercises responsibility; more specifically, interview and
negotiate with consultants concerning potential employment as consultants for Economic
Development Strategic Plan - RFP. Seconded by Ald. Salentine. Upon roll call vote, motion carried 3
– 0.
Convene into Open Session - Ald. Salentine moved to convene into open session at 10:25 PM.
Seconded by Ald. Petfalski. Upon roll call vote, motion carried 3 - 0.
Finance Committee Meeting
May 8, 2002 - Page 3
New Business Continued
Consider Candidates for Economic Development Strategic Plan - RFP – Presentations on Economic
Development Strategic Plan were presented to the Finance Committee and Mayor’s Task Force on
Economic Development by representatives of Vierbicher Associates, Inc. and Vandewalle and Associates.
The Committees have received copies of the RFP. Ald. Petfalski moved to approve hiring Vandewalle
and Associates for the Economic Development Strategic Plan for a not to exceed amount of
$156,000.00, (cost of $146,000.00 with option for a marketing web site in the amount of $10,000.00).
Seconded by Ald. Sanders. Carried by all.
Review Construction Management Proposal Scores for Recreation Center – Parks & Recreation
Director Craig Anderson sent letter stating that after reviewing the dollar amounts for each firm it was found
that the fee for each was not included. This resulted in a fee difference of $262,500.00 for Riley Construction,
the firm previously approved. The overall price is still lower than the second rated construction management
firm. The total for both the architectural and engineering services and the construction management services
is still below the estimated dollar amount for these services conducted during the feasibility/construction
estimate study phase. Ald. Salentine moved to approve the additional fee of $262,500.00. Seconded
by Ald. Petfalski. Carried by all.
Approval of donated sick time for Parks Employee – Parks and Recreation Director Craig Anderson sent
letter requesting to use 8 more hours of donated time for a parks employee who was severely injured in a
snowmobile accident. There is more than enough time left from what was previously donated. The
employee will be working 28 hours a week through the month of May. The employee has accrued sick time
while he has been away and it is forecasted that the employee will be short eight hours through May. Ald.
Salentine moved to approve the use of eight additional hours of donated time. Seconded by Ald.
Sanders. Carried by all.
Acceptance of new provider, Letter of Credit – Sarah Estates – Engineering/Building Director Sean
McMullen sent memorandum recommending the request of the developer of Sarah Estates Subdivision that
the existing Letter of Credit be allowed to expire and be replaced with the new account. Ald. Sanders
moved to approve the Letter of Credit with Wisconsin Community Bank in the amount of $136,250.00
for Sarah Estates, LLC and to let the existing Letter of Credit expire. Seconded by Ald. Petfalski.
Carried by all.
Tax and Penalty on Property Taxes of Steve Oschmann – The Finance Committee at the April 23, 2002
meeting denied request of Mr. Oschmann to waive interest and penalty due on taxes. The State Statues are
very specific on this matter. Mr. Oschmann has paid the entire amount due of $13,375.74 including interest
and penalty. After discussion on collection of his taxes by City on January 30, 2002 and payment by
Oschmann it was agreed that the City may bare some responsibility on this but not admission of guilt. This
does not put any burden on taxpayers because the City is refunding the interest and penalty paid by
Oschmann that is over and above taxes. Ald. Salentine moved to approve refunding the payment of
interest and penalty paid by Mr. Oschmann. Seconded by Ald Sanders. Carried by all.
Discuss expenditure for bridge renovation – Engineering/Building Director Sean McMullen sent
memorandum noting the State Department of Transportation has recently submitted the bridge reports and
finding for the five structures owned by the City. Jewel Creek Bridge on Jewel Crest Drive and the Muskego
Canal Bridge on Muskego Dam Drive have failing superstructures. The reports show section loss on the
steel reinforcement beams and rotting concrete in these areas. The Jewel Creek Bridge has a complete
section loss of both outside beams, including section loss of the guardrail systems. McMullen is requesting
that he be allowed to use a portion of the Moorland Road funds to fund the design and rehabilitation plans of
these structures. During discussion it was noted that the City has learned that both bridges need to be
replaced and also rehabilitation has to be done on the bridges located at Idle Isle, Woods Rd., and Pioneer
Dr. Ald. Sanders moved to reallocate Moorland Road funds to allow for proceeding with RFP.
Seconded by Ald. Petfalski. Carried by all.
Review proposed amendments to Personnel Code – Non-represented 2002 – Ald. Salentine moved to
defer to the Wednesday, May 22, 2002 Finance Meeting. Seconded by Ald. Sanders. Carried by all.
Finance Committee Meeting
May 8, 2002 - Page 4
Review bid for Veteran’s Memorial Park Pavilion – Engineer/Building Director Sean McMullen sent
memorandum enclosing the single bid received for the Veteran’s Memorial Park Pavilion Project. After
discussion, Ald. Salentine moved to award the Veteran’s Memorial Park Pavilion Project to Hunzinger
Construction Corporation for the bid amount of $67,300.00. Seconded by Ald. Petfalski. Carried by
all.
Consider 2002 Budget amendment – Finance Director Dawn Gunderson presented proposed Resolution
”A Resolution Amending the 2002 Budget of the City of Muskego”. This includes three actions previously
taken by the Finance Committee for transfer from contingency, internet accessibility by the Information
System Dept., the additional cost for the large truck for Dept. of Public Works, and cost of accreditation
process for Police Dept. The budget amendment will increase contingency fund and be offset by utilization
of unexpended fund balance for the potential costs related to retro pay for contract settlements. Ald.
Petfalski moved to recommend approval of 2002 Budget Amendment. Seconded by Ald. Salentine.
Carried by all.
Review quotes for Section 125 – Medial Spending – Administration – Finance Director Dawn Gunderson
presented memorandum that explained flexible spending accounts. The City is changing its’ Health
Insurance program to include a $250.00 deductible for major medical expenses. In order to assist the
employees with the additional costs, the City has offered to implement a program for employees to
participate in a Flexible Spending Plan. This will allow employees to have money deducted from their
earnings on a pre-tax basis and set aside an amount to pay for incurred health costs. The employee would
turn in claims for deductibles, co-pays and other eligible out pocket medical expenses and be reimbursed
with their own money. The following plans were received:
Company Initial Set Up Fee Monthly Fee/Participant
Eflexgroup.com $500.00 $4.50
AFLAC $450.00 Waived $4.50
Gunderson is recommending the acceptance of the proposal from AFLAC to administer the Flexible
Spending Plan with a $1,000.00 limit for this year’s deduction. The plan will become available June 1, 2002.
AFLAC also offers other programs. These will be made available to employees as an elective purchase.
After discussion, Ald. Sanders moved to recommend the proposal from AFLAC to administer the
Flexible Spending Plan. Seconded by Ald. Salentine. Carried by all.
MAINTENANCE AGREEMENTS – Library Directory Holly Sanhuber sent letter requesting a maintenance
agreement for the materials security system. Without the maintenance agreement there would be a
minimum charge of $460.00, plus parts, for a service call, which includes one hour’s labor. Additional labor
is charged at $200.00 per hour. Ald. Salentine moved to approve the annual maintenance agreement
with 3M Company in the amount of $1,205.00 effective July 27, 2002. Seconded by Ald. Sanders.
Carried by all.
RELEASE OF FUNDS
Lake Brittany Estates, $4,731.25 and Lake Brittany Estates Outlot #5, $304.00 – Assistant Planning
Director Dustin Wolff provided memorandum noting the City is holding $4,731.25 to guarantee work
associated with impellers for the lift station and $304.00 for Outlot #5 restoration. Lake Brittany Estates has
satisfied the City’s requirements and therefore the Planning Dept. is recommending the release of the
Developer’s Deposit funds. Ald Sanders moved to release the Developer’s Deposit funds in the
amount of $5,035.25 to the developer, William Mortimore. Seconded by Ald. Salentine. Carried by all.
REDUCTION IN LETTER OF CREDIT
Deer Creek Subdivision, $19,870.14 – Memorandum was received from Engineering/Building Director
Sean McMullen for reduction request of the completed improvements to the Deer Creek Subdivision. Ald.
Salentine moved to approve Deer Creek Subdivision Letter of Credit reduction request in the amount
of $19,870.14. Seconded by Ald. Petfalski. Carried by all.
VOUCHER APPROVAL - None
Finance Committee Meeting
May 8, 2002 - Page 5
FINANCE DIRECTOR’S REPORT – Finance Director Gunderson reviewed Budget vs Actual as of March 31,
2002 report. The report has been updated with deferred revenue in Park Recreation Program and interest
postings. The City is 25% into 2002. Gunderson explained early expenses of Non-Departmental,
Information Systems, Non-Departmental Public Safety, and Debt Service that put them over 25% of their
budgets. Overall the City expenditure is at less than 22 % of budget. Property tax will now be recognized in
February when settlement is received from County.
COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW – E-mail was received
stating the operator has submitted the application for Bushyfest along with her liquor license renewal. She is
requesting the same times, extension for premise, etc. The question was asked if it is necessary to appear
before the Finance Committee. The Finance Committee is requesting the police report and any other
pertinent information, dates etc. for Tuesday, May 14, 2002 Finance Meeting and at that time will make a
determination if an appearance is necessary. On May 8, 2002 Mayor Slocomb and Finance Director
Gunderson attended a presentation on Strategic Economic Planning, a session sponsored by Ehlers and
Associates. Mayor Slocomb explained that nothing will take place this year in regards to the State Budget
Repair Bill. The State deficit problem will continue beyond this biennium.
ADJOURNMENT – Being no further business to discuss, Ald. Salentine moved to adjourn the meeting
at 11:18 PM. Seconded by Ald. Petfalski. Carried by all.
Respectfully Submitted,
Carolyn Warhanek,
Recording Secretary