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FM040302 CITY OF MUSKEGO FINANCE COMMITTEE MINUTES Approved Wednesday, April 3, 2002 7:00 PM Muskego City Hall, Aldermen’s Room W182 S8200 Racine Ave. Mayor De Angelis called the meeting to order at 7:04 PM. Also in attendance were Committee Members Ald. Slocomb and Ald. Salentine, Police Chief John Johnson, Planning Director Brian Turk, and those per attached sheet. Committee Member Ald. Sanders arrived at 7:08 PM. Finance Director Dawn Gunderson was excused. Those present recited the Pledge of Allegiance. The agenda was posted in accordance with the Open Meeting Law on March 29, 2002, amended agenda posted on April 1, 2002. REVIEW OF MINUTES OF PREVIOUS MEETING The minutes of the March 26, 2002 Finance Committee Meeting were reviewed. Ald. Salentine moved to approve the minutes. Seconded by Ald. Slocomb. Carried by all. LICENSE APPROVALS Ald. Sanders moved to recommend approval of Operator’s License for Yvonne Rindahl and Kevin Riley subject to receipt of fees, favorable police reports and verification of schooling. Seconded by Ald. Salentine. Carried by all. Outside Dance – Pamela Pulver (Kara-Oke Inn), May 11, 2002 – Licensee Pamela Pulver, Kara-Oke Inn, W191 S6409 Hillendale Rd. has applied for an Outside Dance Permit. Ronald and Pamela Pulver were present to answer questions. The event proceeds will go to MS. There are no complaints on file from previous event (no events for last two years). There will be a 30’ X 60’ tent without sides put up for the event. Discussion took place on the location of the band. The band will be located directly behind the garage and face towards the west. Ald. Salentine moved to recommend approval of Outside Dance Permit for event on May 11, 2002 from 6:30 PM to 10:30 PM. Seconded by Ald. Sanders. Carried by all. Amendment to Temporary Operator’s License – Amy Van Ruden – The Catholic Singles organization has asked Ms. Van Ruden to serve as the Temporary Operator at their two events to be held at St. Leonard’s. The Finance Committee interviewed Ms. Van Ruden in January 2002 and she served as a Temporary Operator for two events held at St. Leonard’s. Ald. Sanders moved to recommend approval of adding the April 20, 2002 and May 18, 2002 dates to Ms. Van Ruden’s existing Temporary Operator’s License. Seconded by Ald. Slocomb. Carried by all. PERIODIC LICENSE REVIEW Robert McMurray – A check with the Wisconsin Crime Information Bureau and the City of Muskego Police Department records revealed no new issues. Convene into Closed Session – Mayor De Angelis read the Notice of Closed Session. Ald. Slocomb moved to convene into closed session at 7:32 PM pursuant to §19.85(1) (c), Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility; more specifically, a grievance filed by the Police Association, Grievance 01-332 (out-of-class compensation). Seconded by Ald. Salentine. Upon roll call vote, motion carried 3 – 0. Convene into Open Session - Ald. Salentine moved to convene into open session at 7:52 PM. Seconded by Ald. Slocomb. Upon roll call vote, motion carried 3 - 0. UNFINISHED BUSINESS Review grievance 01-332 (out-of-class compensation) submitted by the Muskego Police Association Ald. Slocomb moved to concur with grievance 01-332 (out-of-class compensation). Seconded by Ald. Salentine. Carried by all. Establish increase for non-represented personnel for 2002 – Ald. Slocomb moved to defer. Seconded by Ald. Sanders. Carried by all. Finance Committee Meeting April 3, 2002 - Page 2 UNFINISHED BUSINESS CONTINUED Review Agreements with Water Bugs Ski Team, Inc. – Ald. Slocomb moved to defer. Seconded by Ald. Sanders. Carried by all. NEW BUSINESS Review proposals for Economic Development Strategic Plan – Planning Director Brian Turk presented memorandum stating a RFP was sent out and four proposals received. 10 months was the time line from Vierbicher Associates. Some of the expenditure for this will take place this year with the majority of the expenses occurring over the next 2 budget periods. The RFP indicated the Planning Staff would rank the proposals as follows: Consultants and sub-consultants previous experience with comparable projects and qualifications. (45%) Qualifications, caliber and experience of key personnel assigned to the project. (15%) Project approach, thoroughness and creativity of the work plan and responsiveness to the City’s objectives. (20%) Schedule – ability to perform the services within a reasonable time frame. (10%) Location and availability. (10%) Planning Director Turk and Assistant Plan Director Dustin Wolff ranked each of the five criteria on a 1-10 score and then weighted the scores with the percentages noted above. The following rankings resulted: 8.33 Vierbicher Associates $ 55,000.00 8.13 Vandewalle & Associates 146,000.00 8.03 Smith Group JJR 134,000.00 7.40 Ruekert & Mielke 107,000.00 Discussion took place on interviewing the candidates. Ald. Salentine moved to have Vierbicher Associates and Vandewalle & Associates appear at the May 8, 2002 Finance Meeting for an interview. Seconded by Ald. Slocomb. Carried by all. Review continuation of Police Officer Liaison Program – Police Chief John Johnson presented memorandum stating that according to the Police School Liaison Agreement between the City of Muskego and the Muskego/Norway School District, both parties agreed to indicate by April 1, 2002 if they intend to extend the agreement to the 2002 – 2003 school year. Chief Johnson is requesting the City indicate its intent to continue the Police School Liaison Program. Ald. Salentine moved to recommend approval of the Police School Liaison Program for the 2002 – 2003 school year. Seconded by Ald Slocomb. Carried by all. Review proposed amendments to Position description, Planning Director – Planning Director Brian Turk presented memorandum requesting the Planning Director’s position description be amended. The description has remained unchanged since April 1996. Since that time, the Department has added duties, including Geographic Information Systems, Conservation, and the Community Development Authority. The requested amendment would not change position classification or compensation. After discussion, Ald. Salentine moved to approve the following changes: Purpose of Position The purpose of this position is to ensure planned development to implement the City's Comprehensive Plan; administer and enforce zoning, land division and floodplain ordinances, and administers Geographic Information System services to internal and external customers. The work is performed under the direction of the Mayor. Essential Duties and Responsibilities Oversees administration and preparation for Board of Appeal meetings. Conducts Staffs Board of Appeal meetings in the absence of the Assistant Plan Director. Supervises Community Development Authority meeting preparation including agenda development, background material compilation, information distribution, meeting notification and resolution drafting. Drafts Redevelopment Plans for CDA, Plan Commission, and Common Council consideration. Supervises Conservation Commission meeting preparation including agenda development, background material compilation, information distribution, meeting notification and special report preparation. Coordinates development proposal review for compliance with applicable ordinances and plans regarding zoning, land division, land use, parks, transportation, stormwater management, highway access, regional land use, sewer/water service and other considerations. Drafts Subdivider Agreements and Developer Agreements as needed. Finance Committee Meeting April 3, 2002 - Page 3 3. Review proposed amendments to Position description, Planning Director - continued Develops Department budget. Develops Special Revenue Fund budgets, including Conservation, Urban Forestry, Community Development Authority, and Blue Chip Grant. Reviews expenditures and revenues. Forecasts equipment, materials, supplies and staffing needs. Monitors expenses and revenues. Recommends fund transfers. Administers a variety of grants. Directs projects, oversees expenditures and reporting. Administers municipal cartography programs including but not limited to Geographic Information Systems. Coordinates economic development activities with Mayor. Oversees administration and preparation for Mayors Task Force meetings. Staffs Task Force meetings in the absence of the Assistant Plan Director. Coordinates fund disbursement from developer's letter of credit. Seconded by Ald. Slocomb. Carried by all. Review proposed budget amendment, funding for Community Development Authority – Planning Director Brian Turk presented memorandum stating the 2002 Budget did not anticipate the creation of the Community Development Authority. This activity, coupled with the Committee of the Whole’s direction to commence preparation of the Redevelopment District for the Community Center site, requires the establishment of a funding source. A discussion occurred on Attorney review expenses. Attorney fees for bond expenses are rolled over to the bond when bond is issued. Ald. Salentine moved to transfer $10,000.00 from contingency a/c 100.09.81.00.6601 to the new budget accounts as follows: Supplies and Expenses $ 5,000.00 Attorney 5,000.00 Seconded by Ald. Slocomb. Carried by all. Review travel expenses GFOA Annual Conference – Finance Director Dawn Gunderson sent memorandum requesting that $328.65 quoted round trip airfare be paid to her to defray travel expenses incurred to drive to the Government Finance Officer’s Association Annual Conference in Denver. Along with attending the Conference Gunderson will be attending a recognition banquet as one of the first groups to complete the certification of Certified Public Finance Officer. Ald. Salentine moved to approve payment of $328.65 to Gunderson. Seconded by Ald. Sanders. Carried by all. Review quotes for City Hall entrance signs – Mayor De Angelis presented letter from Mayor’s Intern Geoff Krieger. Two companies responded to the City’s request for bids for the City entrance sign. Krieger is recommending Bauer Sign’s proposal. Their proposal is less expensive and they were the only company to respond to the original proposal asking for both an external and internally illuminated sign quote. If the exterior lighted proposal by Bauer Sign is selected Krieger guesses the lighting quotes that came with the Design Craft signs would be fairly accurate. The company to perform the lighting for Design Craft’s signs is independent of Design Craft. Discussion took place on what type of signs - interior or exterior illuminated. Interior Illumination Exterior Illumination Bauer Sign Two double faced sign cabinets $7,380 Two double faced signs (lightning not included) $ 6,580 Design Craft Signs Two double faced wood sandblasted signs w/cedar poles (lighting included) 12,935 Two double faced aluminum signs (lighting included) Model 325 is 3 ¼” thick 10,035 Model 750 is 7 ½” thick 12,235 Ald. Sanders moved to approve the quote of $7,380.00 from Bauer Sign for the two interior illuminated signs. Seconded by Ald. Salentine. Carried by all. Finance Committee Meeting April 3, 2002 - Page 4 Approve purchase of livescan system – Chief John Johnson presented memorandum recommending the purchase of a finger print reader/scanner system. The livescan systems looked into were: Printrak from Motorola (unit designed for private sector and not currently CIB compatible) $40,000.00 Indentix Touchprint 2000 $80,000.00 NEC LS21 (base price) $50,000.00 Printquest AFIS (not suited for the Police Department needs) Sagem Morpho livescan $70,000.00 Crossmatch Technologies $30,840.00 The following quote from Crossmatch Technologies is believed to fit the need of the Police Department. The system is compatible with CIB, easy to use and affordable. The demonstrations performed just as well, if not better, than other more expensive livescans. ID-1000 10 print livescan system (1000 dpi) $21,645.00 15 inch touch screen monitor 1,695.00 AFIS interface (connection to CIB) 5,000.00 One-day installation and training 2,500.00 Ald. Salentine moved to approve $30,840.00 for the purchase of the livescan unit from Crossmatch Technologies. Seconded by Ald. Slocomb. Carried by all. Discuss part-time positions – Public Works Department – Memorandum was received from Public Works Superintendent Wayne Delikat requesting the Public Works Department be allowed to hire three seasonal employees for the summer 2002. Each employee is allowed 560 hours at a rate of $9.00 per hour for new hires and $9.25 per hour for second year employees. One seasonal employee is assigned as a roadside mower operator. The second employee is assigned to the ditching crew and the third employee is assigned to landscaping/shop maintenance duties. Ald. Slocomb moved to approve the hiring, by the Public Works Department, of three seasonal employees for the summer of 2002. Seconded by Ald. Sanders. Carried by all. MAINTENANCE AGREEMENTS - None RELEASE OF FUNDS - None REDUCTION IN LETTER OF CREDIT - None VOUCHER APPROVAL - None FINANCE DIRECTOR’S REPORT - None COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW - ADJOURNMENT – Being no further business to discuss, Ald. Slocomb moved to adjourn the meeting at 8:19 PM. Seconded by Ald. Sanders. Carried by all. Respectfully Submitted, Carolyn Warhanek, Recording Secretary