FM030602
CITY OF MUSKEGO
FINANCE COMMITTEE MINUTES Approved
Wednesday, March 6, 2002
7:00 PM Muskego City Hall, Aldermen’s Room
W182 S8200 Racine Ave.
Ald. Slocomb called the meeting to order at 7:08 PM. Also in attendance were Committee Members Ald.
Salentine and Ald. Sanders, Finance Director Dawn Gunderson, Information Systems Director Joe
Sommers, Ald. Wichgers (leaving at 7:36 PM), and those per attached sheet. Mayor De Angelis arrived
at 7:55 PM.
Those present recited the Pledge of Allegiance.
The agenda was posted in accordance with the Open Meeting Law on March 1, 2002, amended agenda
was posted on March 4, 2002.
REVIEW OF MINUTES OF PREVIOUS MEETING
The minutes of the February 26, 2002 Finance Committee Meeting were reviewed. Ald. Salentine
moved to approve the minutes. Seconded by Ald. Sanders. Carried by all.
LICENSE APPROVALS
Ald. Salentine moved to recommend approval of Operator’s License for Susan Zinda, Sabrina
Pashley, Andrew Willow, and Kerry Ludwigson subject to receipt of fees, favorable police reports
and verification of schooling. Seconded by Ald. Sanders. Carried by all.
PERIODIC LICENSE REVIEW - None
UNFINISHED BUSINESS
Establish increase for non-represented personnel for 2002 - Ald Sanders moved to defer.
Seconded by Ald. Salentine. Carried by all.
NEW BUSINESS
Review Tess Corners Fire Department Rescue Agreement – Presented for review were the
Agreement for Ambulance Services and Common Council Resolution #12-2002, “Reapproval of
Agreement for Ambulance Services with the Tess Corners Volunteer Fire Department”. Jeff Verburgt was
present to discuss proposed changes requested by the Tess Corners Volunteer Fire Department,
including changing the agreement to a one-year contract. Ald. Slocomb noted the City would provide a
letter to the Fire Department outlining expectations for the new contract. After continued discussion, Ald.
Salentine moved to defer to allow time for Jeff Verburg to meet with Mayor De Angles to review
proposed changes by both parties. Seconded by Ald Sanders. Carried by all.
Review Internet Charges – Information Systems Director Joe Sommers presented memorandum
recommending that the City of Muskego join the Federated Library System for City-wide Internet services.
Costs to be paid in 2002 include $4,921.00 for utilization of the service from 2000 thru 2003 and an
estimated WiscNet annual membership fee of $4,500.00 for City Hall. Currently in the budget is
$2,500.00 for Internet services. Discussion occurred on transferring money to cover amount not
budgeted. Gunderson recommended bringing up for review again the WiscNet annual membership fee
when the exact amount is known. Ald. Salentine moved to approve a transfer of $2,421.00 from
contingency a/c 100.09.81.00.6601 to Information Systems Computer a/c 100.01.15.00.5507.
Seconded by Ald. Sanders. Carried by all.
Consider USGS Water quality monitoring funding agreement – Conservation Coordinator Tom Zagar
provided memorandum stating the Plan Department is requesting that the Mayor be authorized to sign
the agreement from the United States Geological Survey for conducting water quality monitoring on Little
Muskego Lake, Big Muskego Lake, and Bass Bay during 2002. The City’s share is $21,942.00, of this
$15,360.00 is cost shared by the DNR Priority Watersheds grant. The net cost to the City of $6,582.00 is
included in the 2002 Priority Lakes Budget. Ald. Sanders moved to approve the Mayor’s
authorization to sign the agreement from the United States Geological Survey. Seconded by Ald.
Salentine. Carried by all.
Finance Committee Meeting
March 6, 2002 - Page 2
Consider budget transfer for DPW plow truck – Finance Director Dawn Gunderson presented
memorandum noting that at the February 25, 2002 Public Works meeting, the Committee approved the
purchase of a 2002 plow truck in the amount of $101,274.00. The five-year capital plan had this vehicle
at $103,597.00, but the 2002 operating budget was approved at $97,000.00. Gunderson is
recommending a transfer from contingency a/c 100.09.81.00.6601 to Department of Public Works capital
equipment a/c 100.04.51.07.6504 in the amount of $4,274.00. Ald. Salentine moved to approve the
transfer of funds in the amount of $4,274.00. Seconded by Ald. Sanders. Carried by all.
Review credit card policy – credit limit – Presented were Common Council Resolutions #89-97,
“Resolution to Establish Eligibility for Credit Cards” that set a credit limit of $2,000.00 and #28-98,
“Resolution to Amend Eligibility for Credit Cards” that amends the list of established departments eligible
to include Municipal Court. Also, presented was the City of Muskego Finance Department General
Policies and Procedures for Business Credit Card Policy showing proposed changes to the current policy.
Ald. Salentine moved to recommend approval of the following amended changes:
Established limit from $2,000.00 to $3,000.00
“City Vehicles should be refueled at the City owned pumping facilities. or City approved gasoline
stations until the centralized pumping station has been established.”
“The credit card may be used for the purchase of meals only if a specific departmental policy has
been established covering the costs of such meals and proper receipts are proved as proof of
compliance with the policy.
Seconded by Ald. Sanders. Carried by all.
Review request to sell IBM DLT 20/40 GB drive via E-bay – Information Systems Director Sommers
presented request to sell via E-Bay the IBM DLT 20/40 GB drive once the new backup systems have
been in use for a month. The tapes would be sold separately. After discussion, Ald. Salentine moved
to approve request to sell the used IBM DLT 20/40 GB drive and the 25 tapes via E-Bay. Seconded
by Ald. Sanders. Carried by all.
Review cost estimates for relocation of Town Hall – Don Pionek of the Muskego Historical Society
presented the following quotes for the relocation and building of an addition and foundation for Town Hall.
The amount column is the actual quote to do the work needed per plan. The w/savings column is the
work needed per plan to do all work to bring Town Hall to a point of usability. The * amounts are items
that could be reduced further by using volunteers and getting donations of materials.
Item Amount W/savings
Landscape Plan $ 3,900.00 $ 3,900.00
Surveying – Building location stakeout 500.00 500.00
Erosion Control 600.00 600.00
Excavation/backfill 3,700.00 3,700.00*
Ditch crossing on Racine Ave. (City forces?)
Footing – Foundation – Flatwork 41,000.00 39,000.00*
Utility Relocation:
Electric 10,100.00 10,100.00
Telephone
Cable 3,100.00 3,100.00
Relocating Town Hall 25,000.00 25,000.00
Rough carpentry 25,900.00 15,000.00*
Rough lumber 12,000.00 10,000.00*
Windows – exterior doors 12,000.00 12,000.00
Roofing 1,800.00 1,800.00*
Gutters 300.00 300.00*
Heating/AC 21,00.00 21,000.00
Plumbing 24,700.00 24,700.00
Electrical 18,400.00 16,000.00
Insulation 2,600.00 2,000.00*
Drywall 16,800.00 10,000.00*
Electric hook-up 200.00 200.00
Sewer & Water laterals 4,000.00 4,000.00
Bathroom Partitions 4,200.00 4,200.00
Handicap ramp, entry porches and railings 11,000.00 11,000.00*
Finance Committee Meeting
March 6, 2002 - Page 3
Review cost estimates for relocation of Town Hall - Continued
Finish lumber – interior doors 3,900.00 1,550.00*
Finish carpentry – interior 11,500.00 2,500.00*
Total $258,200.00 $219,050.00
Ald. Salentine moved to approve the transfer of $150,000.00 from Landfill to Capital Fund account
for expenditures submitted based on the presented plan. Seconded by Ald. Slocomb. Carried by
all
MAINTENANCE AGREEMENTS - None
RELEASE OF FUNDS - None
REDUCTION IN LETTER OF CREDIT - None
VOUCHER APPROVAL - None
FINANCE DIRECTOR’S REPORT – Finance Director Gunderson noted the orders for purchasing
clothing with City logo were submitted on March 1, 2002. The Finance Department is preparing for the
City audit on April 1, 2002.
COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW – The closing
documents were signed today (March 6, 2002) for Kohl’s Department Store. Kohl’s expects to be open
by October 2002.
ADJOURNMENT – Being no further business to discuss, Ald. Slocomb moved to adjourn the
meeting at 9:01 PM. Seconded by Ald. Sanders. Carried by all.
Respectfully Submitted,
Carolyn Warhanek,
Recording Secretary