FM020602
CITY OF MUSKEGO
FINANCE COMMITTEE MINUTES Approved
Wednesday, February 6, 2002
7:00 PM Muskego City Hall, Aldermen’s Room
W182 S8200 Racine Ave.
Mayor De Angelis called the meeting to order at 7:05 PM. Also in attendance were Committee Members
Ald. Slocomb, Ald. Salentine and Ald. Sanders, Finance Director Dawn Gunderson, Information Systems
Director Joe Sommers, and those per attached sheet.
Those present recited the Pledge of Allegiance.
The agenda was posted in accordance with the Open Meeting Law on February 1, 2002.
REVIEW OF MINUTES OF PREVIOUS MEETING
The minutes of the January 22, 2002 Finance Committee Meeting were reviewed. Ald. Slocomb moved
to approve the minutes. Seconded by Ald. Salentine. Carried by all.
LICENSE APPROVALS
Ald. Slocomb moved to recommend approval of Operator’s License for Thomas Jacomet and
Andrew Boren subject to receipt of fees, favorable police reports and verification of schooling.
Seconded by Ald. Salentine. Carried by all.
PERIODIC LICENSE REVIEW
Justin Prening (3 month) - A check with the Wisconsin Crime Information Bureau and the City of
Muskego Police Department records revealed no new issues.
UNFINISHED BUSINESS - None
NEW BUSINESS
Request of Little Muskego Yacht Club to Place Temporary Race Course Markers - A letter was
received from Jay Pede, Treasurer/Member, Board of Directors, requesting permission to place sailboat
racecourse markers on Little Muskego Lake. The authorization for this is requested under Chapter 20,
section 20.10(6) of the Municipal Code of the City of Muskego. After discussion, Ald. Salentine moved
to approve the placement of sailboat racecourse markers on Little Muskego Lake for the period of
May 1 through September 30, 2002. Seconded by Ald. Sanders. Carried by all.
Staff Sergeant/Sergeant - Patrol Job Descriptions - Police Chief John Johnson sent memorandum
requesting the approval of two job descriptions, Staff Sergeant Patrol and Sergeant Patrol. These
modifications were required pursuant to Council approval of the creation of the positions of Sergeant and
the renaming of the current Sergeant rank to Staff Sergeant. In regards to Staff Sergeant the description
in the past was titled Sergeant, job description and was modified to reflect the new title of Staff Sergeant.
Sergeant - Patrol is a new job description. Ald. Slocomb moved to recommend approval of creation
of Sergeant - Patrol job description and changing Title of Sergeant to Staff Sergeant - Patrol with
modification to reflect the new title. Seconded by Ald. Sanders. Carried by all.
Martin Estates Development Agreement - After discussion, Ald. Slocomb moved to defer to the
Tuesday, February 12, 2002 Finance Committee Meeting. Seconded by Ald. Sanders. Carried by
all.
Consideration of New Fee - Conservation Document Preparation – Memorandum was received from
Planning Director Brian Turk recommending two new fees. The Planning department charges fees based
on a cost-recovery, or break-even, philosophy. Proposed is a flat rate of $50.00, which roughly equates
to two (original memo stated four hours) hours of staff time at a blended average wage and benefit rate of
$25.00 per hour for Conservation Easement Preparation Fee. Also recommended is a change in the
Open Space Management Plan Preparation Fee. It is estimated that the average base charge for this
service should be $100.00, which roughly equates to four hours of staff time at the blended average
wage. In addition a $25.00 (one hour) charge per land cover should be added. After discussion, Ald.
Slocomb moved to recommend approval of above fees, changing four hours to two hours under
Conservation Easement Preparation Fee and fees as stated above applying only to Conservation
Subdivisions. Seconded by Ald. Sanders. Carried by all.
Finance Committee Meeting
February 6, 2002 - Page 2
Approval to request donated sick leave for Parks Employee - Parks & Recreation Director Craig
Anderson sent letter to Committee requesting approval to ask for donated sick time from City employees
for Albrecht, Park Maintenance Worker. Albrecht was severely hurt in a snowmobile accident. The
current City of Muskego Police Manual allows any employee to donate a maximum of 40 hours sick time
in a calendar year to another employee. Employees are permitted to request donation of leave time only
one time during any 12 month period. There is no limit on the amount of vacation time, compensatory
time, or holiday time that an employee may donate. The maximum amount of leave any one employee
may receive through donations of leave from other employees is 12 calendar weeks per request. If
Albrecht has not returned to work after 12 weeks Anderson may make a new request for donated sick
time. Ald. Salentine moved to approve request of donated sick time per City of Muskego Policy
Manual. Seconded by Ald. Sanders. Carried by all.
Review Kimberly Estate Develop Deposit & Letter of Credit - Memorandum was received from
Finance Assistant Bookkeeper Ball requesting the outstanding balance of $3,223.53 in Kimberly Estates
Developer Deposit and Letter of Credit be written off. In 2000, the Mayor met with the bank president and
was told the draw documents if presented would not be honored. The bank refused indicating the Letter
of Credit is closed. Mayor De Angelis indicated that the City would have to sue if collection were to be
pursued. Discussion included City legal fees and letter sent to developer by previous Plan Director
Sadowski. Ald. Slocomb moved to approve writing off $3,223.53. Seconded by Ald Salentine.
Carried by all.
Review Delinquent Personal Property Taxes - Clerk-Treasurer Jean Marenda sent memorandum
listing the delinquent personal property tax bills that remain unpaid. Since the list was published in the
Muskego Sun on January 10, 2002 the following has occurred:
Oelke’s Stump Removal (1996 - 2000) $2,918.52
Mrs. Oelke has agreed to pay $500.00 per month starting March 18, 2002 until the $2,918.52 is paid in
full. On January 31 the 2001 bill in the amount of $690.93 was paid.
Schaumberg’s Distributing Co. (1997, 1999, 2000) $ 219.45
The 2001 bill was paid in full on January 31, 2002. Nothing was paid on the delinquent bills totaling
$219.45. The City’s portion to write off for 1997 and 1999 is $24.24
C & J Hardscapers (1999) $ 470.31
No bill for 2001, C & J Hardscapers is out of business according to the owner’s conversation with the
Assessor. Also due is $617.51 for 2000. The City’s portion to write-off for 1999 is $116.18. Ald.
Salentine moved to write off for 1999 the amount of $116.18 for C & J Hardscapers. Seconded by
Ald. Slocomb. After continued discussion, motion carried by all.
Review purchase of Backup System - Memorandum was received from Information Systems Director
Joe Sommers recommending purchasing a network backup system. The current backup software is
obsolete and the City has exceeded the capacity of the tape backup system. The new backup system will
allow the City to backup all servers to a single tape, including the SQL servers to be purchased for
Building Permits and Recreation Registration in 2002. It will expand the capabilities of restoring from the
Exchange Mail sever to include individual mailboxes and messages. It also has an Intelligent Data
Recovery option. Ald. Sanders moved to approve purchase of network backup system in the
amount of $10,237.00. Seconded by Ald. Slocomb. Carried by all.
MAINTENANCE AGREEMENTS - None
RELEASE OF FUNDS - None
REDUCTION IN LETTER OF CREDIT - None
VOUCHER APPROVAL - None
FINANCE DIRECTOR’S REPORT - Finance Director Gunderson presented year end final data and noted
there may be some changes because the City closes the fiscal year on an accrual bases and leaves open
until the end of February, therefore charge backs may be made to the last fiscal year. Packet information
on clothing with City logo available for employees to purchase was distributed on Wednesday, February
6, 2002. The Water Utility audit will start on February 18, 2002. Gunderson and Mayor De Angelis met
with union and insurance representatives to go over alternatives to the health insurance plan.
Finance Committee Meeting
February 6, 2002 - Page 3
COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW - Ald. Sanders asked
about the status of new positions. It was stated that they are not being filled at this time. Discussion took
place on the Governor’s requested budget cuts that would affect Muskego. Mayor De Angelis has placed
this budget item on the Committee of the Whole agenda for Thursday, February 7, 2002.
ADJOURNMENT – Being no further business to discuss, Ald. Slocomb moved to adjourn the
meeting at 8:26 PM. Seconded by Ald. Salentine. Carried by all.
Respectfully Submitted,
Carolyn Warhanek,
Recording Secretary