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FM091901 CITY OF MUSKEGO FINANCE COMMITTEE MINUTES Approved Wednesday, September 19, 2001 7:00 PM Muskego City Hall, Aldermen’s Room W182 S8200 Racine Ave. Mayor De Angelis called the meeting to order at 7:07 PM. Also in attendance were Committee Members Ald. Slocomb, Ald. Salentine, and Ald. Sanders, Finance Director Dawn Gunderson, and those per attached sheet. The agenda was posted in accordance with the Open Meeting Law on September 14, 2001. REVIEW OF MINUTES OF PREVIOUS MEETING The minutes of the September 11, 2001 Finance Committee Meeting were reviewed. Ald. Slocomb moved to approve the minutes. Seconded by Ald. Salentine. Carried by all. LICENSE APPROVALS After interviewing applicants, Ald. Salentine moved to request Angela Koenings attend the Tuesday, September 25, Finance Meeting and Josephine Crossley attend the Wednesday, October 3, Finance Meeting for further questioning. Seconded by Ald. Slocomb. Carried by all. St. Leonard’s Class of 1981 Reunion - 10/27/01 – Angela Koenings was present to answer questions about the Reunion to be held October 27, 2001. Ald. Salentine moved to recommend approval of Temporary Class “B”/”Class B” Retailer License for St. Leonard’s Class of 1981 Reunion to be held at St. Leonard’s basement cafeteria, W173 S7743 Westwood Dr., on October 27, 2001 from 4:00 PM until 12:00 AM. Seconded by Ald. Sanders. Carried by all. Convene into Closed Session - Ald. Sanders moved to convene into closed session pursuant to §19.85(1)(e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session; more specifically negotiation of renewal contract with Sprint Spectrum L.P. for water tower agreement. Seconded by Slocomb. Upon roll call, motion carried 3-0. Convene into Open Session - Ald. Sanders moved to convene into open session. Seconded by Ald. Salentine. Upon roll call, motion carried 3-0. PERIODIC LICENSE REVIEW - None UNFINISHED BUSINESS Review Proposal for Long Term Disability Insurance – Finance Director Dawn Gunderson has sent notice to parties not heard from asking for written notification of interest or no interest in the Long Term Disability Insurance. Gunderson has now heard from the Police Department with the majority in favor of insurance. Verbal notification has been received from Library and Telecommunicators Unions. Gunderson will now survey non-representative employees to see if there is an interest or not. Ald. Slocomb moved to defer to the Wednesday, October 3, 2001, Finance Meeting. Seconded by Ald. Sanders. Carried by all. 2001 - 2002 Fees for Planning/Zoning Services – Ald. Salentine moved to defer to the Wednesday, October 3, 2001 Finance Meeting. Seconded by Ald. Slocomb. Carried by all. Amendment to Model Subdividers Agreement - Notices - Planning Director Brian Turk sent memorandum stating the City Attorney has suggested several revisions to parallel the notice provisions found in real estate documents. Turk provided for review the section that is recommended for inclusion in all future Subdividers Agreements. Discussion took place if days mentioned were business or calendar and the e-mail address to be used by the City. Ald. Slocomb moved to approve amendment to include new section titled “Notices and Correspondence” to Model Subdividers Agreement - Notices with the addition of calendar days to dates mentioned and City e-mail address being changed to generic address, (ex: plandir@ci.muskego.wi.us). Seconded by Ald. Salentine. Carried by all. Finance Committee Meeting September 19, 2001 - Page 2 NEW BUSINESS Review renewal of contract with Sprint Spectrum L.P. (water tower lease) - Kathryn Kronquist was present to discuss amendment to license agreement between the City of Muskego and Sprint Spectrum Realty Company, L.P. After discussion, the position of the Finance Committee is to recommend the annual base license fee for the first year of the second five year term be $15,600.00. During the second five year term and during all subsequent renewal terms, the base license fee shall be increased annually by 5% over the license fee in effect for the immediately preceding year. The amendment provided by Sprint Spectrum Realty Company, L.P. will be sent to the City Attorney for review. Request carryover of vacation –Joe Sommers, Information Systems Director, sent memorandum requesting the transfer of 10 days of vacation into 2002. Currently there is a vacation balance of 20 days to be used by Sommers’ anniversary date of January 2, 2002. Discussion took place on why vacation could not be used during 2001 and the effect of carryover on next year’s schedule. The Department Head (Mayor) has the authority to transfer up to 40 hours (5 days) to the next anniversary period, to be used within 90 days. Mayor De Angelis to meet with Sommers. Ald. Slocomb moved to defer to the Wednesday, October 3, 2001 Finance Meeting. Seconded by Ald. Sanders. Carried by all. Approve Denoon Park Baseball Field Improvements - In a letter from Parks & Recreation Director Craig Anderson it was noted the Parks & Recreation Board has recommended for approval a backstop net for the Denoon Park baseball field. Ald. Slocomb moved to approve $5,330.00 quote for material and labor from Century Fence Company for backstop net at Denoon Park baseball field, monies to be transferred from Park Dedication. Seconded by Ald. Salentine. Carried by all. Approve Lighting at Veterans Memorial Park - Craig Anderson, Parks & Recreation Director, noted in letter that the Parks and Recreation Board is recommending approval of lighting at Veterans Memorial Park. The lighting is similar to the lights in the food courtyard area with the park. The Muskego Festival Committee members have seen the light locations. Ald. Salentine moved to approve quote for electrical work and associated material and equipment from Pieper Electric, Inc. for $16,900.00, for lighting at Veterans Memorial Park, to be paid for by the Stewardship Grant. Seconded by Ald. Slocomb. After discussion noting the City is doing restoration, motion carried by all. Approve Sidewalk Curbing Around Veterans Memorial Park Playground – In a letter from Parks and Recreation Director Craig Anderson the Parks and Recreation Board is recommending for approval a 3’ wide sidewalk with inside drop edge (curb). The sidewalk would go completely around the entire playground area and would have 3 access ramps. Ald. Slocomb moved to approve proposal from GCA Services for $3,864.00 for sidewalk curbing around Veterans Memorial Park Playground per specifications submitted, monies to be transferred from Park Dedication. Seconded by Ald. Salentine. Carried by all. Review Debt Payment Schedule for Sewer Advance – Finance Director Dawn Gunderson provided and explained Debt Amortization Schedule of repayment of a sewer advance to the City and the Principal & Interest Schedule for the Sewer Advance Repayment. The original advance was to be paid back over a three year period which at the time of approval appeared to be reasonable. During the discussion for the five year capital plan it was determined that a longer re-pay period with even payments would improve the level of annual debt payments. The 15 year amortization schedule is attached. Discussion on interest for advance not be lower than future borrowings interest rate. The Committee asked the Finance Director to determine mechanism to guarantee same. Ald. Salentine moved to defer to the Wednesday, October 3, 2001 Finance Meeting with copy of Schedules provided attached to minutes. Seconded by Ald. Sanders. Carried by all. MAINTENANCE AGREEMENTS - None RELEASE OF FUNDS - None REDUCTION IN LETTER OF CREDIT - None VOUCHER APPROVAL - None FINANCE DIRECTOR’S REPORT - Finance Director Dawn Gunderson stated that she, Mayor De Angelis, and the Committee of the Whole are working on the 2002 budget. Finance Committee Meeting September 19, 2001 - Page 3 COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW - None ADJOURNMENT – Being no further business to discuss, Ald. Salentine moved to adjourn the meeting at 8:27 PM. Seconded by Ald. Sanders. Carried by all. Respectfully Submitted, Carolyn Warhanek, Recording Secretary