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FM071801 CITY OF MUSKEGO FINANCE COMMITTEE MINUTES Approved Wednesday, July 18, 2001 7:00 PM Muskego City Hall, Aldermen’s Room W182 S8200 Racine Ave. Mayor De Angelis called the meeting to order at 7:10 PM. Also in attendance were Committee Members, Ald. Slocomb and Ald. Salentine, Finance Director Dawn Gunderson, Parks and Recreation Director Craig Anderson, Information Systems Director Joe Sommers, and those per attached sheet. Ald. Sanders was excused. The agenda was posted in accordance with the Open Meeting Law on July 13, 2001. REVIEW OF MINUTES OF PREVIOUS MEETING The minutes of the July 10, 2001 Finance Committee Meeting were reviewed. Ald. Slocomb moved to approve the minutes. Seconded by Ald. Salentine. Carried by all. LICENSE APPROVALS Ald. Salentine moved to recommend approval of Operator’s License for James Sell, Michael Rekowski, Kenneth Soch, Wayne Mierzwiak, Robert Kuchenbecker, Donna Mae Morris, Laura Brandt, Emily Ottaviani, and Lorrie Benning, subject to receipt of fees, favorable police reports and verification of schooling. Seconded by Ald. Slocomb. Carried by all. James Lovald was interviewed separately for renewal of Operator’s License due to the report submitted by the Muskego Police Department conflicting with the information provided on the application of Lovald. After discussion, Ald. Salentine moved to recommend approval of renewal of Operator’s License, subject to receipt of fees. Seconded by Ald. Slocomb. Carried by all. Patricia Maier was interviewed separately for renewal of Operator’s License due to the report submitted by the Muskego Police Department conflicting with information provided on the application of Maier. After discussion, Ald. Salentine moved to recommend approval of renewal of Operator’s License, subject to receipt of fees. Seconded by Ald. Slocomb. Carried by all. Suzette Roushia was interviewed separately for renewal of Operator’s License due to the report submitted by the Muskego Police Department conflicting with the information provided on the application of Roushia. After discussion, Ald. Slocomb moved to recommend approval of renewal of Operator’s License, restricted to “Class A” only, and subject to receipt of fees. Seconded by Ald. Salentine. Carried by all. Permit application for Muskego Community Festival and Request to Waive Fees - Letter was sent by Robert S. Bankenbusch, on behalf of Muskego Community Festival requesting the approval of permits and waiving of respective fees. Ald. Salentine moved to recommend approval of Temporary Operator’s License for Robert Bankenbusch, subject to favorable police report and temporary Class “B”/”Class B” Retailer’s License, and also to approve Miscellaneous License for Soda Water, Non intoxicating Beverages, and Dance Hall Class “C” (Non Profit) and waiving the respective fees for the noted permits. Seconded by Ald. Slocomb. Carried by all. PERIODIC LICENSE REVIEW Review Special Outside Dance Event - VP Entertainment (Pioneer Inn) - Ronald Verhaalen from Pioneer Inn was present to answer committee questions on special outside dance event held on June 23, 2001 and present ways to eliminate complaints. No complaints were received in regards to fund raiser held at Pioneer Inn. Discussion took place on event held June 23, 2001 on type of music/band and hours band performed, possibility of having band for next event play from 8:00 PM to 9:30 PM, hours will be left as previously approved. Also discussed were location of sides on tent with decision made to have side down length of the back of tent and around back corner, letter of apology to residents of the subdivision located behind Pioneer Inn, speaking to residents on ways to improve events so as not to disturb residents, and notification of next event. Finance Committee Meeting July 18, 2001 - Page 2 Periodic Review of Operator’s License - Letter from Muskego Police Department stated a check with the Wisconsin Crime Information Bureau and their records reveal no new record of arrest for Robert McMurray. UNFINISHED BUSINESS Review Proposal for Long Term Disability Insurance - Ald. Slocomb moved to defer to the Wednesday, August 8, 2001 Finance Meeting. Seconded by Ald. Salentine. Carried by all. 2001 - 2002 Fees for GIS Custom Services - Ald. Salentine moved to defer to the Wednesday, August 8, 2001 Finance Meeting. Seconded by Ald. Slocomb. Carried by all. 2001 - 2002 Fees for Planning/Zoning Services - Ald. Salentine moved to defer to the Wednesday, August 8, 2001 Finance Meeting. Seconded by Ald. Slocomb. Carried by all. Discuss parks open bathroom hours - Parks and Recreation Director Craig Anderson presented Bathroom Plan. The plan noted the parks’ bathrooms would be open Memorial Day through Labor Day (15 weeks) from 9:00 AM to 9:00 PM, Monday through Sunday. Staffing Option II would be recommended with the current City cleaning company doing the cleaning of bathrooms. The total cost for option II would be $1,500.00. Site needs of chemicals, equipment and paper products would cost $2,700 per year. This includes Horn, Kurth, Lions, and Bluhm Parks. Regular portable toilets with sink/water and paper towel dispense inside would cost $109.00 ($99.00 per month plus $10.00 per month damage waiver - $50.00 deductible if damaged). Waterless hand sanitizer can be used in any portable toilet for $25.00 per month ($15.00 per month per toilet plus $10.00 damage waiver - $50.00 deductible if damaged). A.D.A. requirement would include grab bars, toilets/sinks height, partitions, door handles, exterior approaches, door widths, dispensers, signage, toilet seats, etc. Drinking water is or will be available in Idle Isle, Bluhm, Kurth, and Lions Parks. Recommendation is to bring the current bathrooms stndrdth at Bluhm (1 year), Idle Isle (2 year), Kurth (3 year), Lions (4 year), and Horn (this year or next) up to A.D.A. code. In the meantime there would be portable toilets with hand sanitizers at each of the parks. NEW BUSINESS Review Community Development block Grant Program Participation Renewal - Mayor De Angelis provided letter received from Waukesha County Executive Daniel M. Finley in regards to Community Development Block Grant Program participation renewal. The Community Development Block Grant Cooperation Agreement automatically renews for the period of January 1, 2002 through December 31, 2003. Review purchase of Fleet Maintenance software - Joe Sommers, Information Systems Director provided memorandum with quotes and recommending approval of Fleet Maintenance software. the software is to be used by the Public Works Department for tracking periodic and ad hoc maintenance on patrol vehicles and for tracking inventory. The software will also be used by the Parks Department. Ald. Slocomb moved to approve two licenses, support, and training for an individual from the Public Works Department and one person from the Parks Department for $8,488.00. $7,060.00 was budgeted for in the Capital Budget, balance of $1,428.00 to come from Parks Maintenance. Seconded by Ald. Salentine. Carried by all. Verizon Letter of Credit, WEPCO Tower, $120,000.00 - Memorandum was received from Dustin Wolff, Planning Department, stating staff recommends approval of Letter of Credit for Verizon Wireless. Lisa Berd from Verizon Wireless was present to answer Committee questions. Resolution #PC 218-2000 approved a stealth location atop a WEPCO facility adjacent to Tudor Oaks. The value of the LOC was determined by the Building and Engineering Director for the possible cost to remove the facility. Verbiage of the LOC has met with the approval of the City’s Attorney. Ald. Slocomb moved to recommend approval of Letter of Credit in the amount of $120,000.00, WEPCO Tower, for Primeco Personal Communications, LP, D/B/A Verizon Wireless. Seconded by Ald. Salentine. Carried by all. Finance Committee Meeting July 18, 2001 - Page 3 Verizon Letter of Credit, Addis Tower $20,000.00 - Memorandum was received from Dustin Wolff, Planning Department, stating staff recommends approval of Letter of Credit for Verizon Wireless. Michael Blenick from Verizon Wireless was present to answer Committee questions. Resolution #PC 219-2000 approved a collocation on the tower located on the Addis Property adjacent to Loomis Drive. The value of the LOC was determined by the Building and Engineering Director for the possible cost to remove the facility. Verbiage has met the approval of the City Attorney. Ald. Slocomb moved to recommend approval of Letter of Credit in the amount of $20,000.00, Sprint Tower located on Addis property, for Primeco Personal Communications, LP, D/B/A Verizon Wireless. Seconded by Ald. Salentine. Carried by all. Standard LOC form for wireless installation - Dustin Wolff, Planning Department, sent memorandum stating the staff recommends approval of the standard Letter of Credit form for wireless facilities. The City has an approved LOC form which is applied to public improvements for development projects. The attorney approved language references “subdivision improvements”. The Wireless Ordinance adopted by Common Council in August 2000 outlines the requirement for a surety to be posted for all wireless facilities for the costs associated with possible removal by the City. The City Attorney has approved new language relating to the communication facilities and site restoration. The LOC value is determined by the Building and Engineering Director. Ald. Salentine moved to approve the Standard Letter of Credit form for wireless facilities. Seconded by Ald. Slocomb. Carried by all. Discuss Manchester Hill Park Fencing - Craig Anderson, Parks & Recreation Director presented letter stating the Parks & Recreation Board is recommending approval of extension of Manchester Hill Park fencing. After discussion, Ald. Slocomb moved to approve the extension of the already installed 6’ high chain link fencing at Manchester Hill Park for $2,000.00. Money will come from the Park Dedication Fund. Seconded by Ald. Salentine. Carried by all. Discuss Veterans Memorial Park Playground - Letter was presented by Craig Anderson, Parks & Recreation Director stating the Parks & Recreation Board is recommending approval of playground at Veterans Memorial Park per quotes provided. Anderson presented the playground plans. Installation will be late fall. After Discussion, Ald. Salentine moved to approve playground at Veterans Memorial Park in the amount of $66,360.00. Money will come from the Park Dedication Fund. Seconded by Ald. Slocomb. Carried by all. Discuss Drinking Water at Lions & Kurth Park - Craig Anderson, Parks & Recreation Director presented letter stating the Parks & Recreation Board is recommending drinking water fountains at Lions Park and Kurth Park per quotes provided. Ald. Slocomb moved to approve drinking water fountains ($940.00 each) and installation of fountains ($635.00 each) at Lions and Kurth Parks for a total of $3,150.00. Money will come out of the Parks Dedication Fund. Seconded by Ald. Salentine. Carried by all. Discuss Bluhm #4 Ball-field Fencing - Letter was presented by Craig Anderson, Parks & Recreation Director, noting the Parks & Recreation Board recommends approval of Bluhm #4 ball field fencing and team benches per quotes provided. If posts and net are done at the same time as backstop and sideline fence $450.00 can be deducted off the base price. Ald. Salentine moved to approve ball field fencing and team benches at Bluhm #4 for $14,895.00. Money will come from the Park Dedication Fund. This entails a backstop, team benches, and sideline fence (material and labor $9,982.00), and 100 foot net that will go along the first baseline (material and labor $5,363.00), minus $450.00. Seconded by Ald. Slocomb. Carried by all. MAINTENANCE AGREEMENTS - None RELEASE OF FUNDS - None REDUCTION IN LETTER OF CREDIT Quietwood Creek $119,424.00 - Ald. Salentine moved to approve reduction in Letter of Credit for Quietwood Creek Subdivision in the amount of $119,424.00 for the water main along Janesville Road only. Seconded by Ald. Slocomb. Carried by all. Finance Committee Meeting July 18, 2001 - Page 4 VOUCHER APPROVAL - None FINANCE DIRECTOR’S REPORT - Finance Director Dawn Gunderson stated training for conversion to new payroll system will begin Monday, July 23, 2001. Gunderson stated after reviewing everything for compliance with expenditure restraint and the impact on 2001 budget an amendment will have to be done. Amendment to 2001 budget may be presented at Tuesday, July 24, 2001 Finance Committee and Common Council Meetings. Gunderson presented Budget Summary Recap with information as of June 30, 2001 and discussed percentage of amended budget that departments were at. It was also noted that Donald Vilione from Virchow Krause will attend the Tuesday, July 24, 2001 Common Council meeting to review Financial Statements. COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW - Mayor De Angelis and Finance Director Gunderson spoke about the Employee Appreciation Picnic to be held on August 9, 2001 from 11:00 AM to 1:00 PM at Veterans Memorial Park. Mayor and Department Heads will be doing the cooking and serving of food. Money will come from Mayor’s Special Events Budget. ADJOURNMENT – Being no further business to discuss, Ald. Slocomb moved to adjourn the meeting at 8:59 PM. Seconded by Ald. Salentine. Carried by all. Respectfully Submitted, Carolyn Warhanek Recording Secretary