FM062601
FINANCE COMMITTEE - CITY OF MUSKEGO Approved
MINUTES OF MEETING HELD TUESDAY, JUNE 26, 2001
The meeting was called to order at 7:05 PM by Mayor De Angelis with Committee
Members Slocomb and Sanders present. Aldermen Le Doux, Petfalski, Wichgers and
Patterson (arrived at 7:10 PM) were also present as well as Clerk-Treasurer Marenda
and Deputy Clerk Blenski. Alderman Salentine was absent.
The Mayor stated the meeting was noticed in accordance with the Open Meeting Law.
APPROVAL OF MINUTES
Ald. Slocomb moved to approve the June 20, 2001 minutes. Ald. Sanders seconded;
motion carried.
LICENSE APPROVALS
The Mayor discussed application to renew an Operator’s License submitted by James
Lovald. The report received from the Police Department conflicts with information
provided by the applicant regarding past violations. The Committee determined that
the applicant should be requested to attend the July 18 meeting. As his license will
expire on June 30, 2001, a 60-day license will be issued to allow the applicant to work
until the issue can be reviewed.
UNFINISHED BUSINESS
Review Rules/Regulations for City Hall Meeting Rooms
This item was deferred from the June 6 meeting. Clerk-Treasurer Marenda suggested
language that could be included in the Rules and Regulations, which would provide an
exception to the existing room hours for youth groups requesting to use the building for
an overnight (lock-in) event. The Clerk did outline several concerns for the Committee
to review regarding this type of event. The Mayor stated the question regarding locking
up the building was a procedural issue that could be addressed internally with staff.
There would be access to the first floor hallway, which the group chaperones would
have to oversee. Requiring a security deposit and proof of insurance was discussed.
Ald. Sanders moved to amend the Rules and Regulations for City Hall Meeting Rooms
to include the following language, “Exception: Chaperoned youth groups may use the
lower level meeting rooms of City Hall for an overnight lock-in event if granted
permission by the Finance Committee, or Mayor if time constraints so require. A
refundable security deposit of $100 and proof of the organization’s liability insurance
are required.” Recognized youth groups would have to meet the eligibility
requirements as outlined in the Rules and Regulations. Ald. Slocomb seconded;
motion carried.
NEW BUSINESS
Revisions to Developers Deposit Policy
Plan Director Turk submitted a proposed revision to the Developer Deposit Policy. Ald.
Slocomb moved to approve. Ald. Sanders seconded; motion carried.
Finance Committee Minutes Page 2
6/26/2001
Revision to Letter of Credit Policy
Plan Director Turk submitted a proposed revision to the Letter of Credit Policy. Ald.
Slocomb moved to approve. Ald. Sanders seconded; motion carried.
Agreement with Ruekert & Mielke - Martin Drive/Janesville Road Intersection Design
The Mayor noted that the agreement was provided with the material for the Common
Council meeting. A revised Attachment D-Terms and Conditions with new language to
Sections 7.2 and 7.6 was distributed. Ald. Sanders moved to recommend approval of
the Agreement with the revised Attachment D. Ald. Slocomb seconded; motion carried.
Agreement with R.A. Smith and Associates - 2001 Road Program
Ald. Slocomb moved to recommend approval of the Agreement. Ald. Sanders
seconded; motion carried.
Discuss Special Outside Dance Permit for Pioneer Inn
Ald. Slocomb stated he placed this item on the agenda regarding the Special Outside
Dance held on June 23. He received a complaint from a resident on Kittery Drive that
the music was very loud. He requests that the license holder be invited to the July 18
Finance Committee meeting. The Police Department will be requested to provide
information to determine any other complaints regarding the event. Ald. Slocomb also
stated he has received reports of loud music coming from the interior of the
establishment. He will contact the establishment personally in the near future to
discuss as another outside event is scheduled for September.
VOUCHER APPROVAL
Ald. Slocomb moved to recommend approval of payment of General Vouchers in the
amount of $405,477.63 and Utility Vouchers in the amount of $413,567.75. Ald.
Sanders seconded; motion carried.
ADJOURNMENT
Ald. Slocomb moved to adjourn at 7:40 PM. Ald. Sanders seconded; motion carried.
Respectfully submitted,
Jill Blenski, CMC
Deputy Clerk