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FM041801 CITY OF MUSKEGO FINANCE COMMITTEE MINUTES Approved Wednesday, April 18, 2001 7:00 PM Muskego City Hall, Aldermen’s Room W182 S8200 Racine Ave. Ald. Slocomb called the meeting to order at 7:10 PM. Also in attendance were Committee Members, Ald. Salentine and Ald. Sanders, Information Systems Director Joe Sommers, and those per attached sheet. Mayor De Angelis and Finance Director Dawn Gunderson were excused. The agenda was posted in accordance with the Open Meeting Law on April 13, 2001. REVIEW OF MINUTES OF PREVIOUS MEETING The minutes of the April 10, 2001 Finance Committee Meeting were reviewed. Ald. Sanders moved to approve the minutes. Seconded by Ald. Salentine. Carried by all. LICENSE APPROVALS Ald. Salentine moved to recommend approval of Operator’s License for Alexandra Gottschalk and Wendy Gifford, subject to receipt of fees, favorable police reports and verification of schooling. Seconded by Ald. Slocomb. Carried by all. Margaret Holzhauer was interviewed separately for Operator’s License due to past incidents on police report. After discussion by Committee, Ald. Slocomb moved to recommend approval of Operator’s License, subject to receipt of fees and verification of schooling. Questions asked of Holzhauer about past incidents on police reports were answered favorable for recommendation. Seconded by Ald. Sanders. Carried by all. Robert McMurray was interviewed separately due to past incidents on police report. After discussion by Committee, Ald. Slocomb moved to defer to Tuesday, April 24, 2001, Finance Meeting with request that AODA assessment letter be turned in to Clerk’s Office so it can be included in Finance packet. Seconded by Ald Salentine. Carried by all. Review Police Dept. Memorandum – Aqualins’ Tavern – Ald. Salentine moved to request the presence of Veronica Manriquez, the alcoholic license holder for Aqualins’ Tavern at the Wednesday, May 2, 2001, Finance Meeting. Seconded by Ald. Sanders. Carried by all. PERIODIC LICENSE REVIEW - None UNFINISHED BUSINESS Review Proposal for Long Term Disability Insurance – Ald. Slocomb noted e-mail received from Finance Director Dawn Gunderson that stated Tim Packowitz and herself met with part of the employee groups and they asked Tim to provide them with additional information. Another meeting will also be set up with the police group since no one from there was able to attend. Ald. Sanders moved to defer to Wednesday, May 2, 2001, Finance Committee Meeting. Seconded by Ald. Salentine. Carried by all. (The following paragraph was removed at the 4/24/01 Council meeting and sent back to Committee.) Cash Deposit Agreement - Verizon Wireless – Presented to committee were two Cash Deposit Agreements between PriceCo Personal Communications Limited Partnership, a Delaware limited partnership d/b/a Verizon Wireless, hereinafter referred to as “Owner” and the City of Muskego, hereinafter referred to as “City”. Discussion took place on the deposit agreements. The first agreement states the Owner will deposit $20,000.00 in a Developers Deposit Account established by the City of Muskego. The Account is not interest bearing. The second revised agreement states Owner shall deposit $20,000.00 in a deposit account established by the City. The Account shall bear interest on behalf of Owner. The deposit account can’t be closed or drawn upon by the Owner without City approval. The City Attorney has reviewed agreements. Ald. Salentine moved to approve revised agreement. Seconded by Ald. Slocomb. Discussion took place noting the motion should include approval of either the first agreement or the second revised agreement. Carried by all. NEW BUSINESS Review Ameritech Centrex Agreement – Information Systems Director Joe Sommers presented four quotes on Centrex agreement. His recommendation is for the best quote from Ameritech for 3 years. Discussion took place on minimum and maximum number of lines, cost of optional features, and five versus three year contract. Ald. Salentine moved to approve three year Centrex Agreement contract with Ameritech. Seconded by Ald. Slocomb. After discussion Information Systems Director Sommers was asked to touch base with Mayor De Angelis before the Tuesday, April 24, 2001 Finance meeting. Carried by all. Review Application Analysis Proposals – Application Analysis quotes from Schenck & Associates and Virchow Krause & Co., LLP were presented by Information Systems Director Sommers. After discussion, Ald. Salentine moved to defer with request that Information Systems Director Sommers obtain a more detailed proposal from Schenck & Associate sc. Seconded by Ald. Sanders. Carried by all. Discuss Disposal of 133 Mhz PCs – Discussion took place on the status of the 133 Mhz PCs. Information Systems Director Sommers noted 10 were reused, 7 others would be kept by the City, and recommended disposal of 6 133 Mhz PCs. Each PC is loaded with Windows 95 and will also go with CD for Office 95. Ald. Salentine moved to approve donation of 3 PCs to St. Leonards and 3 PCs to St. Pauls. Seconded by Ald. Sanders. Carried by all. Discuss Temporary Waterway Markers – Little Muskego Yacht Club - Memorandum was received from Deputy Clerk, Jill Blenski in regards to use of temporary waterway markers by Little Muskego Yacht Club. Jay Pede of the Little Muskego yacht Club was present to answer questions. After discussion, Ald. Slocomb moved to recommend approval to Common Council for event starting May 20, 2001, for period not to exceed 14 days as stated in Section 20.10(6) of the existing City of Muskego Municipal Code. Seconded by Ald. Salentine. Carried by all. Ald. Slocomb moved to recommend approval of proposed ordinance to amend Chapter 20, Section 20.10(6). Exemptions. The temporary placement of mooring buoys, racecourse markers and water ski course marker for special events may be reviewed and authorized by the Finance Committee on an annual basis. Seconded by Ald. Sanders. Carried by all. Vandewalle License Agreement - Conservation Development Handbook - In memorandum Planning Director Brian Turk is recommending approval of License Agreement for Vandewalle & Associates, Muskego Development Handbook. The Conservation committee has been reviewing a number of amendments to local development guidelines, and has recommended that the City make the final information available to developers and the public in ready understandable format. Vandewalle & Associates has agreed to provide the data to the City in a digital format. The agreement indicates that Vandewalle will provide the copyrighted data, which the City may use but not sell. The Muskego Development Handbook would be public record. If a copy is requested the City fee of 25 cents per copy page would apply. The City is permitted to make modifications to the digital documents. The digital Development Handbook is being provided as a part of budgeted work with AES and Vandewalle. Ald. Sanders moved to approve the renegotiated agreement regarding licensing of the product. Seconded by Ald. Salentine. Carried by all. Geographic Marketing Advantage Agreement - GIS Needs Assessment - On February 27, 2001 the Finance Committee approved the scope of services for a GIS Needs Assessment to be conducted by Geographic Marketing Advantage (GMA). Plan Director Turk sent memorandum stating that GMA and the Planning Department have worked with the Attorneys to draft a GMA agreement. Plan Director Turk is recommending approval of agreement to Committee. Ald. Sanders moved to recommend approval of formal agreement for the GIS Needs Assessment. Seconded by Ald. Salentine. Carried by all. Request the Waiving of all Fees Regarding Construction of Lake Denoon Middle School Storage Garage - Memorandum was received from Gary Rosploch, Supervisor Buildings & Grounds, Muskego-Norway School District requesting the waiving of all fees regarding the construction of the lake Denoon Middle School storage garage. After discussion, Ald. Salentine moved to approve the waiving of fees but not the inspection of. Seconded by Ald. Sanders. Carried by all. MAINTENANCE AGREEMENTS - None RELEASE OF FUNDS - None REDUCTION IN LETTER OF CREDIT - None VOUCHER APPROVAL - None Finance Director’s Report - None COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW - Ald. Slocomb stated Mayor De Angelis and Finance Director Dawn Gunderson were attending the Wisconsin GFOA Conference. Mayor De Angelis is presenting one of the TIF portions on Thursday. ADJOURNMENT – Being no further business to discuss, Ald. Sanders moved to adjourn the meeting at 8:27 PM. Seconded by Ald. Salentine. Carried by all. Respectfully Submitted, Carolyn Warhanek Recording Secretary