FM030701
CITY OF MUSKEGO
FINANCE COMMITTEE MINUTES Approved
Wednesday, March 7, 2001
7:00 PM Muskego City Hall, Aldermen’s Room
W182 S8200 Racine Ave.
Mayor De Angelis called the meeting to order at 7:00 PM. Also in attendance were Committee
Members, Ald. Slocomb, Ald. Salentine, and Ald. Sanders, Finance Director Dawn Gunderson, Police
Chief John Johnson, Information Systems Director Joe Sommers, and those per attached sheet.
The agenda was posted in accordance with the Open Meeting Law on March 2, 2001.
REVIEW OF MINUTES OF PREVIOUS MEETING
The minutes of the February 27, 2001 Finance Committee Meeting were reviewed. Ald. Sanders
moved to approve the minutes. Seconded by Ald. Salentine. Carried by all.
LICENSE APPROVALS – None
PERIODIC LICENSE REVIEW - None
UNFINISHED BUSINESS
Purchase of PCs - Review Software & Workstation Purchases from January 3 Finance Committee
- Information Systems Director Sommers presented memorandum to Committee on issues they should
be aware of regarding recent PC installation with Finance Director Gunderson presenting information
leading up to memorandum. After discussion it was decided HP 1100 printers would be purchased from
Operating Budget as originally intended and program software for departments should be in the
Operating Budget. AutoCad software for the Engineering/Building Department was not budgeted in the
2001 Operating Budget. Also noted was a PC being purchased for the Mayor’s Floater, cost to come
from Special Revenue. The cost of the Engineering and GIS workstations were slightly higher than
budgeted. Speakers have been requested and 5 internal modems for the new PCs have been ordered
with the monies from Special Revenue. Special Revenue budget is over by $2,304.00. This amount had
been authorized. After further discussion Ald. Slocomb moved to recommend approval of
contingency transfer of $3,000.00 to Building Computer Operating Budget, a/c 100.02.25.00.5506.
Seconded by Ald. Sanders. Carried by all.
Review Proposal for Long Term Disability Insurance - Finance Director Gunderson asked Tim
Pachowitz of Benefits Inc to get quotes on Long Term Disability Insurance. Tim Pachowitz presented
proposal from Hartford Life (noting he requested quotes from 10 to 12 carriers). Discussion took place
on Schedule of Benefits and the Duration Plan. The premium would not be deducted through the
cafeteria plan. In order to get coverage 50% of the full time employees would have to participate. Tim
Pachowitz to check to see if permanent part time employees would be eligible. Tim Pachowitz stated he
would speak to representatives of the employees to make decision on duration of plan and to the
employees to explain the plan. He recommended each employee fill out an enrollment form and he
would then present a confidential personalized plan to each person. Mayor De Angelis noted he felt
Hartford Life presented a plan the employees would be well served with. Before recommendation can be
made the Committee has to find out which duration plan employees would like. Tim Pachowitz to come
back to future Committee Meeting.
NEW BUSINESS
Establish Fee for Non-intoxicating Beverage License - Clerk-Treasurer Jean Marenda sent
memorandum to Committee explaining that Ordinance #1057 has been proposed to add the requirement
for a license for non-intoxicating beverages. 66.0433 Wis. Stats indicates that the council may grant
licenses. However, at the end of (1) it states that no beverage can be sold without a license issued.
Clerk-Treasurer Marenda recommended that the non-intoxicating beverage license fee for both on
premise and off premise consumption be $5.00. Ald. Salentine moved to recommend approval of
$5.00 fee for license of both on premise and off premise consumption of non-intoxicating
beverages. Seconded by Ald. Slocomb. Carried by all.
Finance Committee Meeting
March 7, 2001 – Page #2
2001 Digital Copier Purchase - Engineer/Building Director Sean McMullen sent to Committee
recommendation to purchase one Canon iR550 high speed copier and two Canon iR330 convenience
copiers. The high speed copier will be located in the mail/copy room and the convenience copiers will be
located in the Clerk’s Office and in Parks and Recreation. Ald. Slocomb stated he spoke to
Engineer/Building Director McMullen and discussion took place on maintenance and cost for
convenience copiers to go to network. At this time cost of maintenance would be based on a metered
click charge per copy with the estimated maintenance cost for the high speed copier at $2,450.00 and
the convenience copiers at $360.00. Ald. Sanders moved to approve purchase of one Cannon
iR550 copier and two Canon iR330 copiers for the total amount of 30,381.00 and maintenance for
all copiers in the amount of $2,810.00. Seconded by Ald. Salentine. Carried by all.
Large Format Engineering Copier Purchase - Engineer/Building Director McMullen sent to Committee
recommendation to purchase large scale engineering copier as quoted by Master Graphics. Ald.
Salentine moved to approve purchase of large format engineering copier with the first year of
support and maintenance in the amount of $9,890.00 and also the purchase of additional toner
pack and developer for $564.75. Total cost $10,454.75. Seconded by Ald. Sanders. Carried by
all.
Increasing Fleet - Chief Johnson presented to committee memorandum requesting that the Police
Department retain one vehicle of their trade-in fleet. This vehicle would be available for a liaison officer
to use, and potentially for other officers who need transportation for court, schools, etc. The value of this
vehicle is approximately $4,500.00. It was noted that the vehicles are 2 years old and would be rotated
out each year when other vehicles are traded in. Other costs would be routine maintenance and insuring
the extra vehicle. Ald. Salentine moved to approve the Police Department retaining one of the
trade-in fleet vehicles. Seconded by Ald. Slocomb. Carried by all.
Review Performance Assurance Form/VoiceStream - Mayor De Angelis presented Performance
Assurance Assignment of Savings with VoiceStream PCS II Corporation. This is for project MW14-113C
Sprint Muskego located at S108 W17044 Loomis Road. The City asked for cash or Letter of Credit.
VoiceStream will set up savings account in the amount of $20,000.00 in their name with assignment to
City of Muskego. This Performance Assurance Assignment of Savings shall be construed as a Letter of
Credit under the laws of the State of Wisconsin. Ald. Salentine moved to approve $20,000.00 being
set up in a savings account as noted on the Performance Assurance Assignment of Savings.
Seconded by Ald. Slocomb. Carried by all.
Review 2000 GIS Capital Budget Item - to be carried into 2001 - Finance Director Gunderson
explained to Committee that GIS Capital Budget item money not spent by the end of 2000 is gone.
Finance Director Gunderson would like Committee to be aware that this project is not completed and is
scheduled for completion in 2001. Don Vilione of Virchow Krause and Finance Director Gunderson to
look at how 2001 will comply with expenditure restraint and limitations. Ald. Sanders moved to
approve carry over of funds to complete GIS project. Seconded by Ald. Slocomb. Carried by all.
Review Burster/Check Signer Capital Budget Item - to be carried into 2001 - No action taken
Review Request - Waiver & Reduction in Rescue Bills - Finance Director Gunderson presented two
requests, 1 for waiver of payment of rescue bill and 1 for reduction in rescue bill. After discussion
Finance Director Gunderson was asked to request incident report from Rescue on both accounts.. Ald.
Salentine moved to defer. Seconded by Ald. Slocomb. Carried by all.
MAINTENANCE AGREEMENTS - None
RELEASE OF FUNDS - None
REDUCTION IN LETTER OF CREDIT
Quietwood Creek On-Site $194,394.00 & Off-site $90,821.75 - Ald. Slocomb moved to approve
reduction of Letter of Credit for Quietwood Creek for on site in the amount of $194,394.00 and off
Finance Committee Meeting
March 7, 2001 – Page #3
site in the amount of $90,821.75 contingent on the Developer’s deposit being made current prior
to any reductions being made. Seconded by Ald. Sanders. Carried by all.
Rausch - Woods Rd. Sewer $45,025.00 - Ald. Salentine moved to approve reduction of Letter of
Credit for Rausch - Woods Rd. Sewer which includes the force main installation and filling
operations for these lots contingent on the developer’s deposit being replenished to the proper
amounts. Seconded by Ald. Slocomb. Carried by all.
VOUCHER APPROVAL - None
FINANCE DIRECTOR’S REPORT – Next week Finance Director Gunderson, 2 or 3 of her staff and
Information System Director Sommers will attend training seminar by Civic Systems on new utility billing
system. From today forward we are no longer on the old system. April 1, 2001 the new utility bills
should be ready. Finance Director Gunderson is recommending staying with post card billing. Finance
Director Gunderson wanted to alert this Committee of an item that will appear on the next Utility Agenda.
It is recommended by the CPA Firm that the water utility go to automatic rate adjustment on water utility
bills. This would go into effect immediately with notice to public. The year 2000 water utility had a
$4,000.00 operating loss.
COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW - Community Center
land acquisition of 60 days is not up. It started with the last day of service with the last interest party.
This is either January 29, 2001 or around February 1, 2001.
ADJOURNMENT – Being no further business to discuss, Ald. Slocomb moved to adjourn the
meeting at 8:48 PM. Seconded by Ald. Sanders. Carried by all.
Respectfully Submitted,
Carolyn Warhanek
Recording Secretary