FM022701
FINANCE COMMITTEE - CITY OF MUSKEGO Approved
MINUTES OF MEETING HELD TUESDAY, FEBRUARY 27, 2001
The meeting was called to order at 7:05 p.m. by Mayor De Angelis with Committee
Members Slocomb, Sanders and Salentine present. Also present were Ald. Chiaverotti
and Patterson (arrived during the meeting), Engineering/Building Inspection Director
McMullen, Plan Director Turk, Assistant Plan Director Wolff, Deputy Clerk Blenski, and
those per the attached list.
The Mayor stated the meeting was noticed in accordance with the Open Meeting Law.
APPROVAL OF MINUTES
Ald. Slocomb moved to approve the February 21, 2001 minutes. Ald. Salentine
seconded; motion carried.
UNFINISHED BUSINESS
1. Review Landscaping Design Proposals - City Hall
This item was deferred from the February 21, 2001 meeting. Mr. McMullen was present
to review information contained in his memo dated February 27, 2001 regarding
proposals submitted for the City Hall landscape project. Schmeling’s Nursery, Durham
Hill Nursery and Karpfinger Landscape submitted proposals. Following review of the
three, Mr. McMullen recommends the proposal submitted by Durham Hill Nursery be
accepted. He believes the company has the most experience to complete the job. Ald.
Slocomb moved to approve proposal submitted by Durham Hill Nursery to provide
landscape design and specifications for Muskego City Hall at a cost not to exceed
$1,500. Ald. Sanders seconded; motion carried.
NEW BUSINESS
1. Cash Deposit Agreement - Verizon Wireless
Mr. Turk stated the format of the agreement has been approved by the City Attorney.
The petitioner has submitted a revised agreement, which asks for interest to be paid on
the cash deposit and strikes the notary language. The City Attorney’s position is that
the City should not pay interest since the petitioner has requested to deposit cash in
lieu of a Letter of Credit. Mr. Mike Bieniek, representing Verizon, was present. He
stated the request for interest is a business decision; corporate policy does not favor a
Letter of Credit. He stated legal counsel drafted the revisions made in an alternative
version of the agreement and he cannot speak to them. The consensus of the
Committee was that the City would not pay interest on the deposit. Mr. Bieniek
requested deferral so that legal counsel could work out the other details. The Mayor
stated if the company decides to submit cash, interest is surrendered. That is not a
decision made by the City Attorney. Ald. Sanders moved to defer. Ald. Slocomb
seconded; motion carried.
Finance Committee Minutes Page 2
2/27/2001
2. Authorization to Apply for NRCS Grant
Mr. Turk stated that the criteria to apply could not be met by the deadline. Offers for
potential acquisitions need to be in place and the DNR cannot accomplish by the
deadline. He is asking to withdraw request for authorization at this time.
4. Scope of Service for GIS Application Assessment
Mr. Turk and Mr. Wolff discussed the scope of service submitted by Geographic
Marketing Advantage (GMA). In an effort to be proactive, they are requesting that GMA
be hired to determine hardware and software requirements, as well as mapping and
data needs and their functionality for each City department in conjunction with the GIS
system. Timing is becoming critical, as the deliverables will be received soon from
Ruekert & Mielke. Mr. Turk stated that only the proposal from GMA was received. Mr.
Todd Niedermeyer of GMA was present. He stated he has been a consultant in the
industry for four years and has worked with both the public and private sector. Ald.
Salentine moved to approve the scope of services submitted by Geographic Marketing
Advantage for a GIS application assessment at an hourly rate of $100 with a total cost
not to exceed $7,100. Ald. Sanders seconded; motion carried.
MAINTENANCE AGREEMENTS
Mr. Turk requested approval of a four-year maintenance agreement for the HP5000ps
Plotter following the one-year warranty. The agreement provides next day service and
the total cost is $3,450. Ald. Slocomb moved to approve. Ald. Sanders seconded;
motion carried.
NEW BUSINESS
3. Review Proposed Amendment to Lease for Chamber of Commerce
The Mayor stated the proposed amendment would add the sentence, “The Lessee has
the right to terminate this lease upon thirty (30)-days notification” to the Termination
paragraph of the Lease Agreement. He outlined other minor corrections. Under Term,
February 1 will be the commencement date of the lease agreement instead of January
1. The following sentence, “A security deposit of one month’s rent is due on the first
st
(1) day of every month” should read as follows: “A security deposit of one month’s
st
rent is required. Rent is due on the first (1) day of every month.” The last sentence
under Insurance should read, “The Lessee must only carry liability insurance through
the term of the original lease and all renewals.” Ald. Slocomb moved to recommend
approval. Ald. Salentine seconded; motion carried.
VOUCHER APPROVAL
Ald. Salentine moved to recommend approval of payment of General Vouchers in the
amount of $358,420.22, Tax Checks in the amount of $284.16 and Utility Vouchers in
the amount of $323,275.52. Ald. Slocomb seconded; motion carried.
Finance Committee Minutes Page 3
2/27/2001
ADJOURNMENT
Ald. Slocomb moved to adjourn at 7:44 p.m. Ald. Sanders seconded; motion carried.
Respectfully submitted,
Jill Blenski, CMC
Deputy Clerk