FM020701
CITY OF MUSKEGO
FINANCE COMMITTEE MINUTES Approved
Wednesday, February 7, 2001
7:00 PM Muskego Public Library, Room 5
S73 W16663 Janesville Road
Mayor De Angelis called the meeting to order at 7:08 PM. Also in attendance were Committee
Members, Ald. Slocomb, Ald. Salentine, and Ald. Sanders, Finance Director Dawn Gunderson, Police
Chief John Johnson, and those per attached sheet.
The agenda was posted in accordance with the Open Meeting Law on February 5, 2001.
REVIEW OF MINUTES OF PREVIOUS MEETING
The minutes of the January 23, 2001 Finance Committee Meeting were reviewed. Ald. Salentine
moved to approve the minutes. Seconded by Ald. Sanders. Carried by all.
LICENSE APPROVALS – Ald. Slocomb moved to recommend approval of Operator’s Licenses for
Shari Kintop, Daniel Riepe, Kristin Parrish, Gene Myers, Sarah Fliss, and Brian Beidatsch, subject
to receipt of fees, favorable police reports and verification of schooling. Seconded by Ald.
Salentine. Carried by all.
Nick Balciunas was interviewed separately due to past incidents on police report. After discussion by
Committee, Operators License for Mr. Balciunas was deferred to Tuesday, February 13, 2001
Finance Meeting with his presence requested at that time.
Lisa Ann Rupp was present to request a “Class B” license for her new business, Changes Pub & Grill.
After discussion Ald. Salentine moved to recommend to Council approval of license. Seconded by
Ald. Slocomb. Carried by all.
PERIODIC LICENSE REVIEW
Choir Practice - Paul and Magdalene Schaumberg were present to discuss 2 reports detailing closing
hour violations. Discussion took place where Finance Committee stated the seriousness of the
violations. Magdalene Schaumberg noted that the bartenders have instructions to close half hour before
required closing time. Magdalene Schaumberg stressed that this would not happen again.
Operator’s License (Krupa) - The Police Department reports that Jerome J. Krupa has no adverse
activity.
UNFINISHED BUSINESS
Reconsider Fee Schedule for Labels - Finance Director Dawn Gunderson presented fee chart for
labels, computer printouts, and electronic media. Discussion took place about the charge for laser labels
in comparison to copies. The decision was made to leave the charge as approved at the January 3,
2001 Finance Meeting, 20 cents per page based on 20 labels per page.
Review Water Tower Site Lease - VoiceStream PCS II Corporation - Mayor De Angelis presented
strike through License Agreement between City of Muskego and VoiceStream PCS II Corporation. Also
presented was letter from Attorney Macy and e-mail from Keith Nyman, VoiceStream Wireless.
Discussion took place on Letter of Credit issue - cash, letter from Attorney Macy with his comments,
questions, concerns, and recommendations regarding the specific language in the License Agreement.
An extensive discussion took place on the terms of lease. Ald. Slocomb moved to defer to Tuesday,
February 13, 2001 Finance Meeting. Seconded by Ald. Sanders. Carried by all.
Finance Committee Meeting
February 7, 2001 – Page #2
NEW BUSINESS
Transfer of Funds from 2000 to 2001 - Revaluation Expenses – Assessor Laura Mecha sent
memorandum to committee requesting transfer of funds from 2000 to 2001 to cover contract with CLT.
$70,000 was budgeted in 2000 with $17,510.00 expended. Finance Director Gunderson advised that
since this was now in the operating budget the funds have to be transferred from the 2001 contingency.
Ald. Salentine moved to approve transfer of $52,490.00 from contingency account
#100.09.81.00.6601 to Assessor Revaluation expense account # 100.01.04.00.5830. Seconded by
Ald. Slocomb. Carried by all.
Approval of Capital Budget Purchases 2001 – Parks and Recreation Director Craig Anderson sent
letter to committee recommending purchase approval of the following capital budget equipment for 2001.
Plow Attachment $ 3,435.00
72” Out Front Mower $16,239.00
Ald. Slocomb moved to approve the purchase of the 2001 capital budget items as stated above
for total of $19,674.00. Seconded by Ald. Sanders. Carried by all.
Review Purchase of Financial & Payroll Systems – Finance Director Dawn Gunderson presented
chart for financial/payroll software, training, conversion costs, and additional equipment. Capital Budget
Committee had approved. After discussion noting deletion of animal license training ($800.00) and
addition of UPS protection, Ald. Slocomb moved to approve basic cost of software and training for
$75,045.00 and 6 months of support for $4,400.00. Further discussion took place after which Ald.
Slocomb withdrew his motion. Ald. Slocomb moved to defer to Tuesday, February 13, 2001 Finance
Meeting for clarification of costs of the contract. Seconded by Ald. Sanders. Carried by all.
Transfer of Funds, Copy Machine Maintenance - Assessor Laura Mecha sent to committee
memorandum requesting the transfer of funds from contingency to cover maintenance agreement with
Gordon Flesch Company Inc. The annual maintenance, $493.92, was budgeted for in 2001. There was
also an overage of $692.78 from copies used in 2000. Assessor Laura Mecha stated that she believed
her department would not exceed the 60,000copy limit for this year. Ald. Sanders moved to approve
transfer of funds from contingency account #100.09.81.00.6601 to Assessor’s Operating Budget
account #100.01.04.00.5401, maintenance of equipment, in the amount of $692.78. Seconded by
Ald. Salentine. Carried by all.
VoiceStream Cash Deposit Agreement - Plan Director Brian Turk provided committee with
VoiceStream Cash Deposit Agreement. VoiceStream would make a cash deposit in lieu of tendering a
Letter of Credit by depositing $20,000.00 in a Developer’s Deposit Account. Ald. Sanders
recommended the approval of the Cash Deposit Agreement. Seconded by Ald. Slocomb. Carried
by all.
Employee Claim for Personal Property Loss - Chief John Johnson presented memorandum for
employee claim for personal property loss. He denied this claim on the basis of not being type of
incident covered by the Muskego Police Association Contract Section 5 titled “Uniform Maintenance”.
Officers West and Hendrickson were present to discuss issue. Officer West reported her private vehicle
was struck while parked at the high school causing damage of $208.03. Discussion took place about the
use of personal vehicles when police vehicles are not available. The Committee also recommended that
proof of insurance be provided to a designated Police Department staff position before any Police
Department employee uses their private vehicle for police department related business. Ald. Salentine
moved to deny request under contract provision covering “Uniform Maintenance”. Seconded by
Ald. Slocomb. Carried by all. After further discussion Ald. Salentine moved to approve
reimbursement as claim outside the contract under employee welfare situation subject to Officer
West resubmitting the claim referencing her conversation with Captain Daley. This payment is
being handled as a one (1) time occurrence resulting from a unique set of circumstances
involving, what it judged to be, an implied agreement and will not set precedent. Seconded by
Ald. Slocomb. Carried by all.
Finance Committee Meeting
February 7, 2001 – Page #3
Range Shoot House Bids - Chief John Johnson presented committee with memorandum requesting
approval of bids for construction of a range building and a tactical shoot house that would be constructed
within the range building. City of Milwaukee Police Department would provide the City of Muskego with
up to $100,000.00 for this project in exchange for their agency being permitted to use the tactical shoot
house for training their personnel through the existing lease between the City of Muskego and Superior
Emerald Park Landfill, Inc. The remainder of the funds would come from monies in the 2001 capital
budget for an evidence/storage facility, monies remaining from the original range project, and budgeted
funds. After discussion, Ald Slocomb recommended approval of the alternate bid submitted by
Morton Buildings for the 36’ x 80’ building in the amount of $62,329.00 and the tactical shoot
house base bid submitted by Advanced Training Systems for $73,750.00, subject to funding not
less than $100,000.00 from the Milwaukee Police Department, approval of the amendment to City
of Muskego Firing Range Cooperation Agreement, and authorizing Mayor to sign upon receiving
final executed documentation for Cooperation Agreement with the City of Milwaukee. Seconded
by Ald. Sanders. Carried by all.
Consider Request to Carry Over 2000 Capital Budget Items - Finance Director Dawn Gunderson
presented letter received from the Muskego Volunteer Fire Company requesting carryover of 2000
capital budget items - radio equipment, $4,750.00 and new repeater system, $31,507.00. Ald. Slocomb
moved to approve carryover of funds. Seconded by Ald. Salentine. Carried by all.
Review of Recommendation from Public Works Committee 4 x 4 Patrol Truck. - Engineer/Building
Director Sean McMullen provided committee with memorandum recommending purchase of 4 x 4 Plow
Truck replacement. Council would present resolution for approval of committee to commit budgeting for
2002. Ald. Salentine moved to recommend approval of an amount not to exceed $270,000.00 for
purchase of 4 x 4 Plow Truck. Seconded by Ald. Sanders. Carried by all.
Review Request from Muskego Chamber of Commerce for use of Copy Equipment and Fee for
Network Service. - Ald. Slocomb moved to recommend approval of annual fee in the amount of
$85.00 for voice mail and $85.00 annual fee for file server, internet, and e-mail. Seconded by Ald.
Sanders. Carried by all. Ald Salentine moved to defer the fee for the use of copy equipment to
the Tuesday, February 13, 2001 Finance Meeting. Seconded by Ald. Slocomb. Carried by all.
Review Draft Cooperative Agreement Milwaukee PD Range Project - Chief John Johnson presented
to committee letter from Patrick B. McDonnell, Special Deputy City of Milwaukee Attorney, to
Commander Dean Collins, Milwaukee Police Department, in regards to amendment to City of Muskego
Firing Range Cooperation Agreement. Discussion took place on concerns of $100,000.00 payment,
extension of lease to 2027, cost of operation and maintenance on a 50/50 basis not to exceed
$10,000.00, unlimited use for indoor facility, and how Muskego will finance. Chief was requested to have
contract reviewed by the City’s Attorney and to ask if Agreement should have a Good Behavior clause.
Ald Sanders moved to recommend approval of amendment with change in the operation and
maintenance costs of the Indoor Facility to be based on 80/20 subject to be review after 10 years.
Seconded by Ald. Slocomb. Carried by all.
Review Quotes for Trees – Tom Zagar, Priority Lakes Coordinator provided committee with
memorandum showing chart of quotes for purchase of 52 trees to be planted within the City of Muskego
parks in Spring 2001. Planting locations have been discussed with Parks and Recreation Director Craig
Anderson and the Park and Recreation Board. Trees to be planted by Tom Zagar and Parks Department
personnel. Ald. Slocomb moved to purchase 52 trees at a total cost of $4,569.00 from
Schmeling’s, Needles & Leaves, Johnson’s, and Minors. Seconded by Ald. Salentine. Carried by
all.
MAINTENANCE AGREEMENTS
Copier Maintenance Agreement 2001 $553.00, 2000 $553.00 – Finance Director Dawn Gunderson
presented request for maintenance for the Finance Department copier and Assessor copier. At this time
there will be no increase. Ald. Sanders moved to approve copier maintenance for the Finance
Department copier in the amount of $553.00 and Assessor copier in the amount of $493.92.
Seconded by Ald. Salentine. Carried by all.
Finance Committee Meeting
February 7, 2001 – Page #4
RELEASE OF FUNDS - None
REDUCTION IN LETTER OF CREDIT
Rosewood Estates $68,640.00 – Ald. Slocomb moved to approve reduction of Letter of Credit for
Rosewood Estates in the amount of $68,640.00. Seconded by Ald. Sanders. Carried by all.
Salentine/Loughney $34,627.35 - Ald. Sanders moved to approve reduction of Letter of Credit for
Salentine/Loughney in the amount of $34,627.35. Seconded by Ald. Salentine. Carried by all.
VOUCHER APPROVAL - None
FINANCE DIRECTOR’S REPORT – Finance Director Dawn Gunderson presented and explained
Summary Recap of the City of Muskego 2000 Budget. It was also noted that the water audit will begin
Monday, February 12, 2001. Notification was received that the City’s AA 3 rating on bonds was
maintained.
COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW - None
ADJOURNMENT – Being no further business to discuss, Ald. Slocomb moved to adjourn the
meeting at 10:39 PM. Seconded by Ald. Sanders. Carried by all.
Respectfully Submitted,
Carolyn Warhanek
Recording Secretary