FM011701
CITY OF MUSKEGO
FINANCE COMMITTEE MINUTES Approved
Wednesday, January 17, 2001
7:00 PM Muskego Public Library, Room 5
S73 W16663 Janesville Road
Mayor De Angelis called the meeting to order at 7:07 PM. Also in attendance were Committee
Members, Ald. Slocomb and Ald. Salentine, Finance Director Dawn Gunderson, Police Chief John
Johnson, Engineer/Building Director Sean McMullen and those per attached sheet. Ald. Sanders was
excused.
The agenda was posted in accordance with the Open Meeting Law on January 12, 2000.
REVIEW OF MINUTES OF PREVIOUS MEETING
The minutes of the January 9, 2001 Finance Committee Meeting were reviewed. Ald. Slocomb moved
to approve the minutes. Seconded by Ald. Salentine. Carried by all.
LICENSE APPROVALS – Ald. Slocomb moved to recommend approval of Operator’s Licenses for
Emily Bowman and Bonnie Horner, subject to receipt of fees, favorable police reports and
verification of schooling. Also recommended for approval was Temporary Operator’s License for
Susan Ignaczak subject to receipt of fees and favorable police report. Seconded by Ald.
Salentine. Carried by all.
Ald. Slocomb moved to approve to St. Leonard Congregation “Class B” Retailer’s License for
February 9, 2001 and Class “B” Retailer’s License for February 9, March 9, and March 23, 2001.
Seconded by Ald. Salentine. Carried by all.
PERIODIC LICENSE REVIEW
Finance Committee requested the presence of Magdalene Schaumberg, license holder for Choir
Practice Tavern, at the February 7, 2001 Finance meeting to discuss 2 reports detailing closing
hour violations.
UNFINISHED BUSINESS
Reconsider Fee Schedule for Labels - Discussion occurred on issue of varying standards in copy
charges. Finance director Dawn Gunderson to e-mail Department Heads requesting charges for all types
of copies so a master list can be compiled. The approved cost of 20 cents per page for labels will
continue. Ald. Salentine moved to defer to February 7, 2001 Finance Meeting. Seconded by Ald.
Slocomb. Carried by all.
NEW BUSINESS
Recommendation for Increase of Per Diem - Board of Review – Assessor Laura Mecha sent
memorandum to recommend increase of per diem - Board of Review. Increased amount included in
2001 Operating Budget. Ald. Salentine recommended approval of increase to the per diem rate for
the 2001 Board of Review to $50.00 per member. Seconded by Ald. Slocomb. Carried by all.
Approval of Engineering Services – Engineer/Building Director Sean McMullen presented
memorandum (which included letter of proposal) recommending engineering services from Welch
Hansen and Associates. The proposal would allow survey related services such as subdivision plats,
C.S.M.’s, legal descriptions and easement document review to be reviewed by Welch Hansen and
Associates. After discussion relating problems with current engineering service Ald. Slocomb moved to
recommend approval of the Welch Hansen and Associates proposal providing approval of
contract language by Attorney Molter. Seconded by Ald. Salentine. Carried by all.
Building Inspection Fees 2001 – Engineer/Building Director Sean McMullen presented memorandum
requesting an increase in some of the building inspection fees for 2001. Budget for 2001 is revenue of
$340,000.00 and expenditures of $372,000.00. Committee reviewed 2001 plumbing, HVAC, electrical,
sewer/water, and miscellaneous permit fees. The City of Muskego strives for a breakeven point. Ald.
Finance Committee Meeting
January 17, 2001 – Page #2
Slocomb moved to recommend approval of proposed increase in the 2001 building inspection
fees. Seconded by Ald. Salentine. Carried by all.
USGS Water Quality Monitoring Funding Agreement. - Ald. Slocomb presented memorandum from
Tom Zagar, Priority Lakes Coordinator regarding the United States Geological Survey (USGS) water
quality monitoring funding agreement for conducting water quality monitoring on Little Muskego Lake,
Big Muskego Lake, and Bass Bay for Fall 2000 to Fall 2001. The City’s share (60%) is $28,350.00, of
this total $19,845.00 (70% of $28,350.00) is cost-shared by the DNR Priority Watersheds grant. The net
cost to the City $8,505.00 (30% of $28,350.00) is included in the 2001 Operating Budget. Ald Salentine
moved to recommend approval of the agreement with the City’s share being $8,505.00.
Seconded by Ald. Slocomb. Carried by all.
Transfer of Funds - 2000 PD Maintenance of Bldg & Grounds to 2001 PD Maintenance of Bldg &
Grounds Budget (Study of HVAC Problem in PD Facility) - Police Chief Johnson requested transfer
of $5,300.00 from 2000 building & grounds budget to 2001 budget. After discussion Ald. Slocomb
moved to approve the reallocation of $5,300.00 from Contingency to the 2001 Police Department
building & grounds budget to fund a study of the HVAC problem in the Police Department
facility. Seconded by Ald. Salentine. Carried by all.
Transfer of Funds - 2000 PD Capital Budget to 2001 Capital Budget (800 MHz Radio Project) - Due
to the 800 MHz radio project not being completed in 2000 Police Chief Johnson request the monies for
this in the Police Department 2000 Capital Budget be carried forward to 2001. Ald. Slocomb moved to
approve carry over of $15,000 in 2001 for the 800 MHz radio console interface. Seconded by Ald.
Salentine. Carried by all.
Consideration of Coverage Enhancement to Public Officials Insurance - Finance Director Dawn
Gunderson presented letter from R & R advising of an enhancement to the Public Officials coverage.
The proposed coverage included four year extended discovery period. The new endorsement provides
unlimited prior acts coverage. Ald Salentine recommended approval of $566.00 additional premium
for this endorsement. Seconded by Ald. Slocomb. Carried by all.
Review Room Lease for Chamber of Commerce - Mayor De Angelis presented draft lease agreement
between the City of Muskego and the Muskego Chamber of Commerce. Attorney’s for the City of
Muskego and the Muskego Chamber of Commerce have reviewed agreement. Ald. Salentine
recommended approval of agreement including rental cost of $140.00. Seconded by Ald.
Slocomb. Carried by all.
Review Water Tower Site Lease - Voicestream PCS II Corporation - Mayor De Angelis presented
License Agreement between City of Muskego and Voicestream PC II Corporation titled “Water Tower
Site”. A discussion took place noting some of the changes in the lease and pricing schemes. Mayor De
Angelis to supply committee with strike through underlined copy of license agreement to show changes.
Ald. Salentine recommended to defer to the February 7, 2001 Finance Meeting. Seconded by Ald.
Slocomb. Carried by all.
Review Bids Outdoor Weather Siren Systems - Chief Johnson presented recommendation of
American Signal Corp low bid of $140,808.00. Chief Johnson also presented letter received stating
Federal Signal Corp did not deliver their proposal in accordance with City specification. Chief Johnson
stated the bid was not enclosed in separate envelope but it was in sealed box with bid binders. Chief
recommended and Attorney agreed not to exclude Federal Signal Corp. Discussion took place on the
AC Option ($14,290.00) and recognition of the possibility of an additional tower ($12,776.00). Ald
Salentine moved to recommend approval of American Signal Corp low bid not to exceed
$153,584.00. This amount includes $12,776.00 for possibility of additional tower. Seconded by
Ald. Slocomb. Carried by all.
MAINTENANCE AGREEMENTS
Finance Committee Meeting
January 17, 2001 – Page #3
Typewriter Maintenance - 2000 $33.00 per machine, 2001 $33.00 per machine - Ald. Slocomb
moved to approve typewriter maintenance agreement of $33.00 per machine for 5 typewriters, the
term being February 1, 2001 to January 31, 2002. Seconded by Ald. Salentine. Carried by all.
RELEASE OF FUNDS - None
Finance Committee Meeting
January 17, 2001 – Page #4
REDUCTION IN LETTER OF CREDIT
Quietwood Creek $218,397.30 - Ald. Salentine moved to approve reduction of Letter of Credit for
Quietwood Creek in the amount of $218,397.30 contingent on receipt of lien waivers and the
satisfaction of developers deposit requirements. Seconded by Ald. Slocomb. Carried by all.
Lakewood Condominium $316,718.11 - Ald. Salentine moved to approve reduction of Letter of
Credit for Lakewood Condominium in the amount of $316,718.11 contingent on the satisfaction
of developers deposit requirement. Seconded by Ald. Slocomb. Carried by all.
VOUCHER APPROVAL - None
FINANCE DIRECTOR’S REPORT – The City is now using laser check forms and voucher reports are
printed on laser printer instead of line printer resulting in smaller copy. What will be provided in June will
be different then voucher reports now. The Water Utility audit will start February 12, 2001. Transition
period is taking place gearing up for Utility billing to start for first quarter 2001, training to take place in
March. Status report for every department is now being prepared for last quarter of 2000 and will be
distributed and gone over at next meeting. Mayor De Angelis and Finance director Dawn Gunderson are
going to be working with Ehlers and Associates to finalize five year Capital plan recommendation, then
will schedule workshop and make final recommendation to Council for adoption. Also, recommendation
for 2001 Capital Borrowing will be on the Tuesday, January 23, Finance Agenda.
COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW - Discussion occurred
on information presented on the increase in oil costs affecting cost of asphalt used in paving the City of
Muskego roads. The way it looks now the State will pick up entire expense. What the increased cost
may do is diminish the number of street miles to be paved. Engineer/Building Director Sean McMullen is
requesting at Public Works Meeting $300,000.00 for a new truck. The City of Muskego is in good shape
as far as having enough salt for City roads.
ADJOURNMENT – Being no further business to discuss, Ald. Salentine moved to adjourn the
meeting at 9:09 PM. Seconded by Ald. Slocomb. Carried by all.
Respectfully Submitted,
Carolyn Warhanek
Recording Secretary