FM090600
FINANCE COMMITTEE – CITYOF MUSKEGO
MINUTES OF MEETING HELD WEDNESDAY, September 6, 2000 Approved
Mayor De Angelis called the meeting to order at 7:10 PM. Also in attendance were Committee
Members, Ald. Sanders, Ald. Salentine, Ald. Slocomb (7:20), Plan Director Brian Turk and those per the
attached sheet. Finance Director Dawn Gunderson was excused.
The agenda was posted in accordance with the Open Meeting Law.
REVIEW OF MINUTES OF PREVIOUS MEETING
The minutes of the August 22, 2000 Finance Committee Meeting were reviewed. Ald. Salentine moved
to approve the minutes. Seconded by Ald. Sanders. Carried by all.
LICENSE APPROVALS – Ald. Salentine moved to approve Operators Licenses for Julie Hebbring
and Jeremy Bronner, subject to receipt of fees, favorable police reports and verification of
schooling. Seconded by Ald. Sanders. Carried by all.
PERIODIC LICENSE REVIEW - None
UNFINISHED BUSINESS
Further Discussion of Buechel Bills/Land Division – Ald. Slocomb moved to defer this item until
October 18, 2000. Seconded by Ald. Salentine. Carried by all.
Revise Ameritech Agreement with Phones Plus – In a memo, Joe Sommers is requesting that the
Minimum Annual Revenue Commitment be increased to $18,000 due to a calculation error on the part of
Phones Plus. This amount is still well within the parameters to ensure that the City will receive as much
of a discount as possible. Ald. Salentine moved to approve the new agreement increasing the
Minimum Annual Revenue to $18,000. Seconded by Ald. Slocomb. Carried by all.
NEW BUSINESS
Establish Salaries for Elected Officials for 2001 – The Mayor provided the Committee with salary
schedules for the past two years. The Committee was to determine how much data they will require in
order to set salaries for 2001. At this time, a comparison study will not be necessary but the Mayor will
present figures that are based on the last cost of living adjustment. Ald. Slocomb moved to defer this
item until cost of living adjustment figures are calculated. Seconded by Ald. Salentine. Carried
by all.
Jensen Center Lighting – In a memo, Craig Anderson is requesting approval for an additional $1,486 for
the Jensen Center improvements. Due to the lowest lighting quote from Pieper Power at $4,870, they
are over the not to exceed amount of $20,000. The increase is due, in part, to the exit signs needing
replacement and dedicated wiring. Ald. Salentine moved to approve an additional $1,486 for the
Jensen Center lighting improvements. Funds to come out of the Park Dedication fund.
Seconded by Ald. Sanders. Carried by all.
DNR Urban Forestry Grant Extension – The Planning Department has requested that this Committee
allow a grant extension from the Wisconsin Department of Natural Resources for the 2000 Urban
Forestry Grant. Due to the tree species that are slated to be planted this fall being better suited to spring
planting a grant extension is necessary. The DNR has indicated that they will grant an extension due to
this reason. Ald. Sanders moved to approve the grant extension request. Seconded by Ald.
Salentine. Carried by all.
Urban Forestry Fall Tree Planting – The Planning Department has requested that this Committee
approve the tree purchases that were outlined memo form. The 23 trees that are scheduled to be
planted this fall are consistent with the recommendations for park tree planting in the Urban Forestry
Management Plan. The cost to purchase the trees is $1,558, which is part of the approved budget figure
Finance Committee Meeting
September 6, 2000 – Page #2
of $10,064. Ald. Salentine moved to approve the request of $1,558 for fall tree planting.
Seconded by Ald. Slocomb. Carried by all.
Letter of Credit and Public Improvement Cost Breakdown – Lakewood Development – The Letter of
Credit has been approved by the City Attorney. $695,920.25 includes all improvements. Ald. Salentine
moved to approve the Letter of Credit for the Lakewood Development. Seconded by Ald.
Sanders. Carried by all.
Subdividers Agreement – Lakewood Development – This agreement is for a 48-unit condo with 6
structures total. There is an outlot, which will serve the future commercial development as a green
space as well as overall storm water management area. The water main over sizing (545 feet and 3
valves) is to be paid for by the City since the City will benefit from the over sizing of this water main.
The reimbursement for this will occur after January 1, 2001. Ald. Salentine moved to approve the
Subdividers Agreement for Lakewood Development. Seconded by Ald. Slocomb. Carried by all.
Lakewood Condominium – Model Home Agreement – Mr. Januszewski was present to request that the
City issue one building permit for an 8-unit condo building, prior to completion of all improvements. The
City’s policies do allow for such permits. Ald. Slocomb moved to approve the model home
agreement for one building permit for the Lakewood Condominium project, subject to City
Attorney’s final approval. Seconded by Ald. Salentine. Carried by all.
Pegaryl LLP Developers Agreement (Rausch CSM’s) – Changes were presented to the Committee from
the City Attorney and the final engineering review. The Committee went through the suggested changes.
Each lot owner will be responsible to grade and improve their lot to City specifications. Ald. Salentine
moved to approve the Developers Agreement with the suggested changes incorporated.
Seconded by Ald. Sanders. Carried by all.
Pegaryl LLP Letter of Credit & Cost Breakdown – The Committee was provided with a copy of the Public
Improvement Cost Breakdown for the Rausch parcel on Woods Road. This breakdown has been
approved by the City Engineer and has been reviewed by the City Attorney who had minor adjustments
to the document. The total for the Letter of Credit is $86,888, which includes substantial monies for
erosion control. The date of the Subdividers Agreement is to be the date of execution of the Agreement
and the expiration is to be 15 months following the date of execution. Mr. Wayne Salentine stated that
the bids he has received to-date for force main are considerably lower than those contained in the Letter
of Credit document. Mr. Salentine has requested that these figures be reduced. Ald. Sanders moved
to approve the Letter of Credit with the changes as noted in the document noting that there may
be new cost calculations for the force main. Seconded by Ald. Slocomb. Carried by all. Mr.
Salentine also reported that all the easements have been signed and all parties are in agreement.
Review Proposed Increase in Rescue Fees – The Mayor provided the Committee with a document from
the Tess Corners Volunteer Fire Department, which shows an increase in the fees to $250.00 per
transport call and $125.00 for non-transport calls. The City will need to change their fees based on these
increases. This increase is within the 8% increase allowed per the contract. This increase will take
effect January 1, 2001. Ald. Salentine moved to recommend approval in the increase in rescue
fees charged. Seconded by Ald. Slocomb. Carried by all.
Review Police Liaison Officer Agreement – The Committed reviewed the agreement between the City of
Muskego and the Muskego-Norway School Board for the 2000-01 school year. Ald. Sanders moved to
recommend approval of the Liaison Officer Agreement. Seconded by Ald. Salentine. Carried by
all.
Determine Meeting Date for Reviewing Job Description Changes and Point Changes – The Mayor stated
that at this time, the Committee needs to determine if they wish to include these discussions in a regular
Finance Committee meeting agenda or have a separate meeting with just this item discussed. Due to
the number of job descriptions that currently are slated for review, the Committee determined that a
separate meeting would occur for this issue. The Mayor will provide Committee members with available
dates in October for this meeting.
Finance Committee Meeting
September 6, 2000 – Page #3
MAINTENANCE AGREEMENTS - None
RELEASE OF FUNDS
Hillside Condos Landscape Bond $1,350.00 – The developer has met the requirements to permit the
release of the landscaping bond in the amount of $1,350.00. Ald. Salentine moved to approve the
release of the landscaping bond in the amount of $1,350.00. Seconded by Ald. Sanders. Carried
by all.
Merit Asphalt – S84 W18645 Enterprise Drive – Landscape Bond $2,800.00 – The developer has met
the requirements to permit the release of the landscaping bond in the amount of $2,800.00. Ald.
Sanders moved to approve the release of the landscaping bond in the amount of $2,800.
Seconded by Ald. Slocomb. Carried by all.
REDUCTION IN LETTER OF CREDIT - None
VOUCHER APPROVAL - None
FINANCE DIRECTOR’S REPORT – None
COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW – The Mayor stated
that capital budget workshop would be next week. Additionally, some budget preparation may need to be
out-sourced due to time constraints.
A postcard mailing to residents regarding the metering of water has received some mixed responses.
Some residents were confused at the wording of the cards and some of the residents prefer to have an
annual bill rather than a quarterly bill.
The City Hall renovation project is on schedule. Wall covering is due next week. The entry doors are on
backorder. Counter surface, carpet and flooring are being installed. Landscaping will occur in the spring.
The Library project is nearing completion. The paving will be done within the next two weeks. A bond
for the turf has been requested by the City from the landscape contractor. 2 lengths of sewer pipe had to
be replaced due to the lighting installation crushing the two pipes in question.
ADJOURNMENT – Being no further business to discuss, Ald. Sanders moved to adjourn the
meeting at 8:12 PM. Seconded by Ald. Slocomb. Carried by all.
Respectfully Submitted,
Linda Gulgowski
Recording Secretary