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FM070500 FINANCE COMMITTEE - CITY OF MUSKEGO Approved MINUTES OF MEETING HELD WEDNESDAY, July 5, 2000 Mayor De Angelis called the meeting to order at 7:05 PM. Also present were Committee Members Sanders, Salentine and Slocomb, Finance Director Dawn Gunderson, and those per the attached sheet. The agenda was posted in accordance with the Open Meeting Law. REVIEW OF MINUTES OF PREVIOUS MEETING The minutes of the June 27, 2000 Finance Committee Meeting were reviewed, Ald. Salentine moved to approve the minutes. Seconded by Ald. Slocomb. Carried by all. LICENSE APPROVALS – Ald. Salentine moved to approve Operator Licenses for Jeffrey Kusch, Barbara Laing and Chad Stevens, subject to receipt of fees, favorable police reports and verification of schooling. Seconded by Ald. Slocomb. Carried by all. PERIODIC LICENSE REVIEW - NONE UNFINISHED BUSINESS Further review of Clothing Purchase (Building Department) This item was brought back to the Committee at the Mayor’s request to review and discuss other non-represented employees that currently are receiving some type of clothing or uniform through an allowance, reimbursement or maintenance service contract. The Committee reviewed the information for the handling of other departments and the Mayor advised that there are three other non-represented positions which he felt should be considered for some type of clothing, the two maintenance positions and the project lakes coordinator position. The Committee agreed that something should be provided for the maintenance positions and directed the Mayor to pursue a plan, but felt that sufficient protective articles were provided for the projects lake coordinator position. The Committee directed the Finance Director to get a price for renting silk screened polo shirts for the building inspectors. – Ald. Salentine moved to defer this item until pricing information was received. Seconded by Ald. Slocomb. Carried by all. Further discussion on Buechel bills/land division - Ald. Slocomb moved to defer until the July 19, 2000 Finance Committee meeting per the Buechel’s request, a copy of which is attached. Seconded by Ald. Sanders. Carried by all. NEW BUSINESS Kurth Park Ball Diamond Infield - The Committee reviewed Park & Recreation Director Anderson’s recommendation to accept a proposal from Natural Athletic Turf for Baseball Field Renovation at Kurth Park. The money for this project was budgeted in the Park Dedication fund. Ald. Sanders moved to approve the contract with Natural Athletic Turf, Inc., not to exceed $8,560, for baseball field renovation work at Kurth Park. Seconded by Ald. Slocomb. Carried by all. Veterans Memorial Park Lighting - The Committee reviewed Park & Recreation Director Anderson’s recommendation to approve a quote in the amount of $2,500 for lighting the flag pole and the archway sign at Veterans Memorial Park. The VFW will be providing $650 for the lighting of the flag pole. $1,000 was budgeted in the Park & Recreation operating budget and the remaining $850 will be from money received for painting the truck that was auctioned off by the Police Department. Finance Director Gunderson advised that a future budget amendment be made to recognize the revenue and increase the spending authority for the transaction. Ald. Salentine moved to accept the quote and to approve the use of the $850 from the money received from the Police Department for the truck repainting to cover the remaining costs. Seconded by Ald. Sanders. Carried by all. Finance Committee Minutes - July 5, 2000 - Page 2 Review GIS Coordinator Position Description/Salary Scale – Assistant Planner Dustin Wolff appeared before the Committee to present the Job Description and proposed salary scale for the GIS Coordinator. The Plan Department was directed by the Committee of the Whole at the June meeting to proceed with the creation of this position in lieu of a Grant Administrator position. The in-house evaluation of the position description, assigned it with 366 points which places it into a grade G8 rating. The G8 grade has a 2000 minimum of $15.63/hr., a midpoint of $18.39/hr and a maximum of $21.15/hr. Ald. Salentine moved to approve the position job description, its point value and its posting. Seconded by Ald. Slocomb. Carried by all. Review Planning Department Budget Amendment - GIS – Assistant Planner Dustin Wolff appeared before the Committee to present a proposed 2000 budget amendment for the Plan Department. The Adopted budget included $25,000 in salary and benefit costs for a Grants Administrator. The proposed amendment reallocates a portion of those moneys to telephone charges, supplies, other expenses, mileage and computer charges as anticipated for the GIS Coordinator position. Ald. Sanders moved to approve the proposed amendment to the 2000 Plan Department budget reallocating the Grant Administrator salary and benefits for the GIS Coordinator expenses. Seconded by Ald. Salentine. Carried by all. Review Request for Payment - Muskego Logo – Mayor De Angelis advised that in 1989 Mr. Wayne Peterson designed and donated a logo for the Muskego Chamber of Commerce to use for an entrance sign to the City. He also explained that in 1994 the City received permission from the Chamber to use the logo for City purposes. Mayor said that Mr. Peterson had requested $15,000 for the City to continue using the logo with exclusive right. After a meeting between the Mayor and Mr. Peterson, Mr. Peterson lowered this amount to $7,500 to avoid litigation. Mr. Peterson was present at the meeting and stated that he felt he must defend any abused use of his products. He claimed that his work has appeared nationally and internationally and he wants to avoid a precedence by allowing the City to use his design. He claimed that ownership of the artwork is his unless he signs it away. Ald. Salentine asked why he waited six years to come forward with this request. Mr. Peterson stated that he turned his head when he saw the use on the letterhead, but when he saw it used on the Water Tower, he decided to come forward. He stated that the question came up from another customer as to how much he charged Muskego for this work. He told that customer that the City was using it without his permission. He claimed that he designed it for the Chamber for one sign and one use only. Mayor advised that he was bringing it to Committee to let them decide if they wanted to settle or go through litigation. Mr. Peterson then offered to accept $5,000 to provide a free and clear assignment of all rights and full use with no penalty for prior use. Mayor De Angelis advised that the entire Council should be involved in the decision since it involved possible litigation. The Committee agreed to place on Tuesday’s Common Council agenda as an item for discussion in closed session with action following. Review Plan Department Budget Adjustment - Urban Forestry - Assistant Planner Dustin Wolff appeared before the Committee to present a request to amend the 2000 Plan Department budget to increase revenues for the receipt of a $9,816 Urban Forestry Grant and increase expenses to authorize spending of these funds in the amount of $10,064. The department is also requesting that the remaining $248 be transferred from contingency. Ald. Slocomb moved to approve the budget amendment including the transfer of $248 from contingency. Seconded by Ald. Sanders. Carried by all. Review request to replace Scott Air Cylinders - MVFCO - The Muskego Volunteer Fire Company is requesting that the City consider replacing 28 Scott air cylinders that they have been told can no longer be tested due to liability concerns. The supplier is currently offering a special where when you buy 3 cylinders you will receive 1 free. This will provide for a savings of $3,430 if purchased now and not waiting to replace until next budget year in case the program is no longer being offered. Ald. Sanders moved to approve the purchase for a cost of $10,290 with money being transferred from contingency. Seconded by Ald. Salentine. Carried by all. Finance Committee Minutes - July 5, 2000 - Page 3 Cable RFP - Mayor De Angelis presented an RFP that had been prepared by the Parks & Recreation department to be sent to two vendors to provide cost estimates for a cable studio room and equipment for the remodeled City hall. Ald. Salentine moved to approve the RFP as presented with one additional camera for the Council Chambers. Seconded by Ald. Solcomb. Carried by all. Review request to waive fees for Football Field Lighting/Bleachers Muskego Gridiron Club - Mayor De Angelis advised that the Committee at a prior meeting approved to waive planning fees for the football field lighting and bleachers and agreed to consider the other fees if they got approval. The Plan Commission has provided approval and the Gridiron Club is now requesting the waiver of the remaining building and planning fees. Ald. Sanders moved to approve the waiver of building and planning fees. Seconded by Ald. Slocomb. Carried by all. MAINTENANCE AGREEMENTS - NONE VOUCHER APPROVAL - NONE RELEASE OF FUNDS – NONE REDUCTION IN LETTER OF CREDIT - NONE FINANCE DIRECTOR’S REPORT - NONE COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW – Mayor De Angelis advised that the Library had not received the remainder of its furniture and that plans were to take penalty actions. He also explained some of the HVAC problems that were still taking place. He reported that the City Hall remodeling was ahead of schedule which was causing some other scheduling problems. ADJOURNMENT - Ald. Sanders moved to adjourn at 8:57 PM. Seconded by Ald. Slocomb. Carried. Respectfully submitted, Dawn R. Gunderson, Finance Director FM07052000