FM060700
FINANCE COMMITTEE - CITY OF MUSKEGO Approved
MINUTES OF MEETING HELD WEDNESDAY, June 7, 2000
Mayor De Angelis called the meeting to order at 7:01 PM. Also present were Committee Members
Slocomb and Sanders, Finance Director Dawn Gunderson, Brian Turk and Dustin Wolff of the Plan
Office and those per the attached sheet. Ald. Salentine was excused.
The agenda was posted in accordance with the Open Meeting Law on June 5, 2000.
REVIEW OF MINUTES OF PREVIOUS MEETING
The minutes of the May 23, 2000 Finance Committee Meeting were reviewed, Ald. Slocomb moved
to approve the minutes. Seconded by Ald. Sanders. Carried by all.
REVIEW OF LICENSE APPLICATIONS - Ms. Harjinder Guhman of North Indian Enterprises, Inc.,
was present to request a Class A license for their new business JJ Petro Mart (formerly Mike’s
Xpress). At this time, it will be necessary for the former owner to relinquish his Class A license
before one can be obtained by JJ Petro Mart. After review of their application, Ald. Slocomb moved
to approve a Class A License, contingent upon the former owner of the property relinquishing
his Class A License. Seconded by Ald. Sanders. Carried by all.
Request for Outside Premise to be Licensed - Shanklin, The New Klub 24 - After a request for more
data regarding the actual area that was to be licensed, it was determined that the front porch off of
the hall was the area to be licensed. Friday’s from 4:00pm -9:00pm, Saturday’s from 4:00 pm -10:00
pm, and Sunday’s 8:00 am-4:00 pm. This area would be used as an overflow for fish frys, wedding
parties and brunch. Ald. Sanders moved to approve the outside licensing of the porch next to
the hall for the days and times mentioned. Seconded by Ald. Slocomb. Carried by all.
LICENSE APPROVALS – NONE
PERIODIC LICENSE REVIEW – 2000 – 2001 License Applications – The Committee reviewed the
spreadsheets provided by the Deputy Clerk with all of those who have submitted requests for their
license. The Committee reviewed the police incident reports (if any) for each establishment. Ald.
Slocomb moved to recommend approval for licenses for the following establishments for the
2000 – 2001 interval. Seconded by Ald. Sanders. Carried by all.
Waterway Marker and Swim Beach: Idle Isle Park ($10.00 fee waived previously by FC)
Waterway Marker: Bay Breeze Condominium
UNFINISHED BUSINESS
Review Engineering Services Contract with J. Spears Associates - SEPI – Ald. Slocomb moved
to defer this item until a contract is made available. Seconded by Ald. Sanders. Carried by all.
NEW BUSINESS
Approval of Work to be done at Luther Parker Cemetery – In a memo from the Parks and
Recreation Director, $4,500 would be necessary to complete all of the repair work that is required at
the cemetery. Milwaukee Memorial would complete the work by July 1, 2000. All funds to perform
the work would come from the CDBG (Community Development Block Grant program). Ald.
Sanders moved to approve the $4,500 expense for Milwaukee Memorial to perform the repair
work. Seconded by Ald. Slocomb. Carried by all.
Finance Committee Minutes
June 7, 2000
Page 2
GIS Policies and Procedures – Brian Turk and Dustin Wolff provided the Committee with their
Policy and Procedure document that has become necessary due to the influx of data coming into the
City from various sources as well as fulfilling the requests for this data from individuals. A listing of
who may access the documents and documents available will be updated as that information is
stored and gathered. A fee schedule for record requests will be developed based on time and
materials for each request. Ald. Slocomb moved to approve the GIS Policies and Procedures
document. Seconded by Ald. Sanders. Carried by all.
Construction Agreement for Woods Road Off-Site Improvements - Quietwood Creek – Ken
Servi was on hand to discuss this agreement with the Committee and the Plan Department
representatives. The final plat would be approved concurrently with the Subdividers Agreement. At
this time, a 45 day wait to begin construction would occur for all parties involved to have time to
review the final plat. Mr. Servi was concerned about this amount of time. Mr. Turk explained that his
department has been waiting for the final plat for almost 5 months from the Quietwood Creek
individuals. Grading may begin but no improvements can be installed. A pre-construction meeting
on this project can occur as soon as June 14, 2000. Ald. Slocomb moved to recommend
approval of the Construction Agreement for Wood Road Off-Site Improvements. Seconded by
Ald. Sanders. Carried by all.
Letter of Credit and Public Improvement Cost Breakdown for Woods Road Off-Site
Improvements - Quietwood Creek – The Letter of Credit would only cover the Woods Road portion
of the project. The cost breakdown includes the sewer and water utility extensions at a cost of
$259,710.75. Ald. Slocomb moved to recommend approval of the Letter of Credit. Seconded
by Ald. Sanders. Carried by all.
MAINTENANCE AGREEMENT – NONE
VOUCHER APPROVAL - NONE
RELEASE OF FUNDS – NONE
REDUCTION IN LETTER OF CREDIT - NONE
FINANCE DIRECTORS REPORT - Dawn will be traveling to Chicago to attend a seminar next week
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as well as take the 4 segment of her Public Finance Officer’s certification. Additionally, the budget
calendar and worksheets will be ready for staff review by June 28, 2000.
COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW – NONE
ADJOURNMENT - Ald. Sanders moved to adjourn at 8:00 PM. Seconded by Ald. Slocomb.
Carried by all.
Respectfully submitted,
Linda Gulgowski
Recording Secretary