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FM021600 FINANCE COMMITTEE - CITY OF MUSKEGO UUnapproved/DraftApproved MINUTES OF MEETING HELD WEDNESDAY, FEBRUARY 16, 2000 The meeting was called to order at 7:10 PM by Mayor David De Angelis. Also present were Committee Members Slocomb, Sanders, Salentine, Finance Director Dawn Gunderson and those per the attached sheet. The Mayor noted that the agenda was posted on February 11, 2000 in accordance with the Open Meeting Law. REVIEW OF MINUTES OF PREVIOUS MEETING The minutes of the February 2, 2000 Finance Committee Meeting were reviewed and placed on file. Ald. Sanders moved to Amend the minutes of the February 8, 2000 Finance Committee Meeting, changing the final release from the Marek Developer’s Deposit to $277.25 from $317.25. Seconded by Ald. Salentine. Carried by all. REVIEW OF LICENSE APPLICATIONS - Ald. Salentine moved to approve William Pucillo as Agent of Record, Class “A” Beer License for the Durham Hill Convenience Center. Seconded by Ald. Slocomb. Carried by all. The Committee briefly discussed the amount of Class “A” and “B” Beer and Liquor licenses available and the possible need to review the current Ordinance with respect to the number of those licenses that are available. The Committee requests that City Clerk- Treasurer, Jean Marenda review the current Ordinance for potential review. PERIODIC LICENSE REVIEW - NONE LICENSE APPROVALS - Ald. Salentine moved approve the Transfer of License to PH Green Bay, LLC as the new owner of Pizza Hut. Seconded by Ald. Sanders. Carried by all. UNFINISHED BUSINESS Review Engineering Services Contract with J. Spears Associates - SEPI - Ald. Slocomb moved to defer this item until the new draft document is available for review. Seconded by Ald. Salentine. Carried by all. NEW BUSINESS Review Construction Agreement, Letter of Credit Form, and cost Breakdown for Woods Road Improvements (Towne Realty Inc., Candlewood Creek - Mr. James Doering from Towne Realty was present and in a memo, Brian Turk provided a written copy of the Construction Agreement, Letter of Credit and cost breakdown. The Agreement has been review and approved by Ruekert and Mielke. Ald. Sanders moved to approve the Agreement. Seconded by Ald. Salentine. Carried by all. Review Clothing Reimbursement - Police Personnel - The Mayor requested that this item be removed from the agenda this evening due to scheduling conflicts a representative from the Police Department was not available. Item will be on next Tuesday (February 22, 2000) Finance Committee agenda. Review City of Muskego and Muskego Police Association Retiree Health Trust Agreement -The Mayor provided documents which outlined the Agreement. This was orchestrated by the Police Department in order for them to develop their own Retirement Trust. The City Labor Attorney provided their written comments as well as the Police Association. At this time, Article V which Finance Committee Minutes Page 2 February 16, 2000 covers the purchase of insurance to protect the plan and its participants will not be explored by the Association. Finance Director Gunderson questioned why the benefits were not clearly specified within this document. The Mayor stated that those particulars would be covered under the contract. Ald. Slocomb questioned what would be changed with this agreement that would allow this program to begin in a quick fashion and not be bogged down by deliberation between the two groups. The Mayor advised that if the changes as proposed by the City Labor Attorney, except for Article V, were incorporated into the document it could go to Council on Tuesday. Ald. Slocomb moved to recommend to Council approval of the Retiree Health Trust Agreement. Seconded by Ald. Sanders. Carried by all. Review Letter of Agreement - WCME Lobbyist - The Mayor provided a memo and Letter of Agreement between Coenen/Swandby Associates, Inc., and the Waukesha County Municipal Executives. The lobbying plan for 2000 has been modified with the activity level remaining virtually unchanged from 1999. This will allow the group to continue their progress on issues of interest with the WCME. The Mayor stated that at this time, the group is very pleased with the level of service provided by Coenen/Swandby. Additionally, the Town of Pewaukee will be joining the group and with this additional community the fees charged to all of the municipalities would be reduced. The current fee is split in half with each municipality paying a equal portion of that fee. The remainder of that fee is then spilt between each community based on their population. Ald. Salentine moved to approve the Letter of Agreement between WCME and Coenen/Swandby. The fees based on same amount as were paid in 1999. Seconded by Ald. Slocomb. Carried by all. MAINTENANCE AGREEMENT - NONE VOUCHER APPROVAL - NONE RELEASE OF FUNDS - NONE FINANCE DIRECTORS REPORT - Director Gunderson reports that the City Water Audit was completed today. The Sewer Utility and City will have their Financial Statements audited in the near future. COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW - NONE ADJOURNMENT - Ald. Slocomb moved to adjourn at 7:50 PM. Seconded by Ald. Sanders. Carried by all. Respectfully submitted, Linda Gulgowski Recording Secretary