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FM020200 FINANCE COMMITTEE - CITY OF MUSKEGO UUnapproved/DraftApproved MINUTES OF MEETING HELD WEDNESDAY, FEBRUARY 2, 2000 The meeting was called to order at 7:06 PM by Mayor David De Angelis. Also present were Committee Members Slocomb, Sanders, Salentine, Information Systems Director Joe Sommers, Sgt. Steve Kukowski and those per the attached sheet. Finance Director Dawn Gunderson was excused. The Mayor noted that the agenda was posted on January 28, 2000 in accordance with the Open Meeting Law. REVIEW OF MINUTES OF PREVIOUS MEETING The minutes of the January 19, 2000 Finance Committee Meeting were reviewed and placed on file. REVIEW OF LICENSE APPLICATIONS - Ald. Sanders moved to approve an Operator’s License for Diane Caminata and Carrie Heschke, subject to receipt of fees, favorable police reports and verification of schooling. Seconded by Ald. Salentine. Carried by all. PERIODIC LICENSE REVIEW - NONE LICENSE APPROVALS - NONE UNFINISHED BUSINESS Review Engineering Services Contract with J. Spears Associates - SEPI - Ald. Slocomb moved to defer this item until the next (Wednesday) Finance Committee Meeting. Seconded by Ald. Sanders. Carried by all. Rosewood Estates Park Preservation - The Mayor stated that the petitioner withdrew his request and was not present at this evening meeting. Currently the plat for the parcel has been recorded with wording stating that the parcel is to be reserved for “Future Park Purposes”. At this time, it is being recommended that this wording be removed from the recorded plat. The owner is willing to give a Preservation Easement for green space use of the land. Ald. Salentine recommends removal of Future park Purposes designation of the Rosewood Estates Park parcel and recommends that the City receive a Preservation Easement from the owner. Seconded by Ald. Slocomb. Carried by all. NEW BUSINESS Review Request for Additional Monitoring of Lines on 911 Console - Joe Sommers and Sgt. Steve Kukowski were present to discuss the request for the additional lines for the Police Department. With the recent expansion the telephone system only has 20 lines that allow the Dispatch person to know if an individual within the building is on the phone or not available. Joe Sommers has been attempting to obtain bids for the job since April, 1999. Due to the complexity of the 911 service, finding firms that have the ability to wire the lines has been difficult. Multi requests have been placed to AT&T to have a quote provided, to-date, none have been received. Joe provided one bid from Communications Cabling & Networking, Inc., at a cost of $5,730.72 to perform the task. The monies are available from the Police Department Capital Budget for 2000. Ald. Salentine moved to approve the bid from Communications Cabling & Networking, Inc., not to exceed $5,730.72. Seconded by Ald. Slocomb. Carried by all. Review Lease Agreement - Klauser - In a memo, Jill Blenski, Deputy Clerk is requesting that the Committee review the Lease Agreement between the City of Muskego and Loreen Klauser. The Lease is for a five-year period, at a cost of $50.00 on the commencement of each five-year period. Finance Committee Minutes Page 2 February 2, 2000 Ald. Salentine moved to recommend approval of Lease Agreement. Seconded by Ald. Sanders. Carried by all. Purchase of Voice Recorder - In a memo, Capt. John Daley outlined the need for the replacement of the current reel-to-reel recording equipment. 3 bids were received for an enhanced 24-hour voice recording system. RACAL, $12,503, DICTAPHONE, $14,995 and TEAC 24 $31,500. Capt. Daley recommends the purchase of the DICTAPHONE system. The storage and ability to obtain transcripts of conversations that can be used in a Court of Law are the main selling points of this system. Additionally, a dedicated PC and other related equipment will need to be purchased to outfit the new system at an additional cost of $3,000. Ald. Sanders moved to approve the purchase of the DICTAPHONE system and related equipment at a cost not to exceed $18,000. Money to come from Police Department Capital Budget. Seconded by Ald. Slocomb. Carried by all. Discussion - Potential Land Acquisition North View Drive - The Mayor stated that this item is up for discussion due to the interest in the 30 acre parcel located on North View Drive by the City Park & Recreation Board. They do not wish to subdivide the property and wish to sell the land. Shorewest Realtors has indicated that the owners may be willing to negotiate a lower asking price. The Committee felt that a significant reduction in the asking price would have to be made for the City to even consider acquiring the land for open green space use. The Committee also felt that the property was not extremely close to Bluhm Park and therefore not an attractive acquisition. Ald. Slocomb recommended that the City not pursue this parcel of land at this time. Seconded by Ald. Salentine. Carried by all. Discuss Relocation Order - Possible Hiring of Appraiser - Community Center - The Mayor had reminded the Committee that a Resolution of Intent has been passed by the Council for the location of the Community Center. At this time, Carity Land Corporation has a 22.5 acre parcel located on Janesville Road near Moorland Road. The property owner and the City are significantly apart on property value based on the parcel and it’s current condition vs. fully developed and rezoned property. The Mayor handed out correspondence received from Carity Land Development in regards to this issue. If the City wishes to proceed, it is suggested by the Mayor that a Jurisdictional Appraisal be performed on the parcel. Ald. Sanders moved to approve a Jurisdictional Appraisal for the Carity property for the Relocation Order. Seconded by Ald. Salentine. Carried by all. Review Hourly Rate - Summer Utility Staff - In a memo from Dawn Gunderson, Finance Director, Scott Kloskowski, Utility Superintendent is requesting to increase the hourly rate for his summer staff from $8.00 to $9.00 per hour. This increase would make their hourly rate consistent with the Public Works staff. Ald. Sanders moved to recommend to Council approval of the increase of Summer Utility Staff to $9.00 per hour. Seconded by Ald. Slocomb. Carried by all. MAINTENANCE AGREEMENT - NONE VOUCHER APPROVAL - NONE RELEASE OF FUNDS Developers Deposit, Final Release - Lake Forest Addition #2 - Ald. Sanders moved to approve the release of $399.30 for Lake Forest Addition #2. Seconded by Ald. Slocomb. Carried by all. Developers Deposit, Final Release - Plum Creek Addition #1 - Ald. Salentine moved to approve the release of $1,066.08 for Plum Creek Addition #1. Seconded by Ald. Sanders. Carried by all. Finance Committee Minutes Page 3 February 2, 2000 Developers Deposit, Final Release - Overlook Bay Phase #2 - Ald. Salentine moved to approve the release of $850.00 for Overlook Bay Phase #2. Seconded by Ald. Slocomb. Carried by all. FINANCE DIRECTORS REPORT - NONE COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW - Ald. Salentine questioned the Quietwood Creek intersection status. The Mayor reported that the traffic study to his knowledge has not yet been completed. The Mayor reported that substantial completion on the Library was reached last week. 18 pages of “punch list” items remain however many of those are minor in nature. The Maintenance person is completing his training on all mechanicals within the building. Meetings will begin at the Library location in April. Final plans for the City Hall remodeling project are going out to bid tomorrow morning. Ald. Slocomb is requesting a duplicate set of plans for his personal review. ADJOURNMENT - Ald. Sanders moved to adjourn at 8:33 PM. Seconded by Ald. Slocomb. Carried by all. Respectfully submitted, Linda Gulgowski Recording Secretary