FM011900
FINANCE COMMITTEE - CITY OF MUSKEGO
UUnapproved/DraftApproved
MINUTES OF MEETING HELD WEDNESDAY, JANUARY 19, 2000
The meeting was called to order at 7:10 PM by Mayor David De Angelis. Also present were
Committee Members Slocomb, Sanders, Salentine, Finance Director Dawn Gunderson, Plan
Director Brian Turk, Information Systems Director Joe Sommers, Parks and Recreation Director
Craig Anderson, Police Chief John Johnson and those per the attached sheet.
The Mayor noted that the agenda was posted on January 18, 1999 in accordance with the Open
Meeting Law.
REVIEW OF MINUTES OF PREVIOUS MEETING
The minutes of the January 5, 2000 Finance Committee Meeting were reviewed and placed on file.
REVIEW OF LICENSE APPLICATIONS - Ald. Slocomb moved to approve an Operator’s License
for Nicole Busalacchi, Josh Koenig, Sarah Konkel, Amy Tuchalski, Jessica Erno and Sara
Janiszewski, subject to receipt of fees, favorable police reports and verification of schooling.
Seconded by Ald. Salentine. Carried by all.
Mr. Glenn Wichman was interviewed separately due to past incidents on his Police Report. Ald.
Salentine moved to approve an Operator’s License for Glenn Wichman. Seconded by Ald.
Slocomb. Carried by all.
PERIODIC LICENSE REVIEW - NONE
LICENSE APPROVALS - A Temporary “Class B” license has been requested by the Icetronauts
Snowmobile Club for February 13, 2000 for their annual event. Ald. Sanders moved to approve
the Temporary “Class B” license. Seconded by Ald. Slocomb. Carried by all.
UNFINISHED BUSINESS
Review Engineering Services Contract with J. Spears Associates - SEPI - Ald. Slocomb moved
to defer this item. Seconded by Ald. Sanders. Carried by all.
NEW BUSINESS
Review Request to Purchase Voicemail System - Joe Sommers was present to discuss the
current voicemail system and its inadequate capabilities and expense. Currently, the system has 42
mail boxes at a cost of $220.00 per box, per year ($9,240 annually). With a new system, several
performance issues could be solved as well as provide flexibility and room for growth. The potential
for 10,000 mailboxes could be a reality with a new system and system provider. Joe suggested
utilizing funds that were not spent from the 1999 budget and adding them to the funds in the 2000
budget to pay for this new technology. Total cost of the entire system is $18,509. The $365.00
shortfall can easily be absorbed by the IS Department. Ald. Sanders moved to approve the
purchase of a voicemail system from CTI. Money to come from 1999 Capital budget ($9,269)
and 2000 Operating budget ($9,240). Seconded by Ald. Salentine. Carried by all.
Review Request for Fiber to Public Works - Joe is requesting the installation of fiber optics to
Public Works to provide faster access. For a comparison, Joe also provided 100 megabit radio
technology per Ald. Slocomb’s request. Ald. Salentine moved to approve the expenditure of
$22,130 for Time Warner to install fiber optics to Public Works. Requiring work to not
commence until frost line is established. Seconded by Ald. Slocomb. Carried by all.
Finance Committee Minutes Page 2
January 19, 2000
Review Pool Costs - Craig Anderson provided pool cost calculations that provided a more equitable
division of costs between the City of Muskego and the School District. The option provided has the
City paying for 100% of the pool costs for summer (middle of June - August 8) and the above and
beyond costs for Saturday and Sunday operation during the school year. The total to the City is
$28,490. Due to this, Craig is recommending that the City subsidize the total pool cost for 2001 (not
include the cost within the program user fee). If the costs were included, program costs could jump
up 50% of what is currently charged in some programs. Ald. Slocomb is not comfortable with the
City subsidizing this program based on the relatively small amount of residents and non-residents
that take advantage of it. Craig stated that currently 8,000 utilize the pool and that number is
growing each year. The City will review the fee schedule for the year 2001 to help recover some of
the costs of this offering. Ald. Slocomb approved the preferred method of payment calculation
for pool usage at a total cost of $28,490. Seconded by Ald. Salentine. Carried by all.
Review Job Point Totals for Parks Maintenance Worker I and II - Due to Craig Anderson creating
another position within the Parks Department (Parks Maintenance Worker III), Craig re-evaluated the
current I and II positions with respect to duties. Due to this re-evaluation it was determined that the
point levels of the jobs had changed and a change in grade level was necessary. Craig is
requesting that Worker I points be changed to 217 and Worker II have a change in points to 239.
Additionally, a change in their salary range to a grade 5 is requested. This will not change their
hourly salary, only the salary range. Ald. Sanders moved to recommend to Council a change in
the job points for Worker I to 217 and Worker II to 239 and a change in salary grade to a 5.
Seconded by Ald. Slocomb. Carried by all.
Vacation Carryover for Officer Walejewski - Chief Johnson was present to request that the
Finance Committee approve the carryover of 32 hours of vacation for Officer Walejewski until April
1, 2000. The reason for the carryover request is due to a work-related injury sustained by Officer
Walejewski and his inability to utilize the vacation hours available. Ald. Sanders moved to approve
the carryover of 32 hours for Officer Walejewski with usage of hours by April 1, 2000.
Seconded by Ald. Salentine. Carried by all.
Transfer of Funds to Building Maintenance Account - Chief Johnson is requesting a transfer of
$3,812.65 for numerous heating and air conditioning problems. Ald. Salentine moved to approve
the transfer of $3,812.65 from 1999 Contingency to the Maintenance Account. Seconded by
Ald. Sanders. Carried by all.
Review Request for Transfer of Funds - Joe Sommers provided the Committee with a worksheet
detailing his expenses he is incurring this year and the monies available to cover these costs from
the 1999 budget (funds that were not utilized last year). Total amount of money transfer requested
is $29,132. At this time, the total amount of money available from 1999 has not been verified by the
Finance Director. Ald. Salentine moved to recommend approval to Council the transfer of
$29,132 to account #103.08.90.15.6505, pending verification of total funds by Finance Director.
Seconded by Ald. Sanders. Carried by all.
Review Request for Proposal Format for Conservation Plan - Plan Director Brian Turk provided a
draft of the RFP for the Conservation Plan requested by the Committee of the Whole. The
Committee reviewed the document and Ald. Slocomb questioned Brian regarding the “parcel
specific” naming of areas to be conserved? Brian stated that that element could be included in the
RFP but would not work for buffer zones or green belts. If not in the plan, the City can identify
parcels using the GIS system. Ald. Salentine moved to approve the RFP for the Conservation
Plan. Seconded by Ald. Slocomb. Carried by all.
Finance Committee Minutes Page 3
January 19, 2000
Change in Vacation Carryover Policy - Chief Johnson proposed his change in policy to the
Committee due to recent situations that have occurred within his Department with his staff. The
Chief is requesting a policy revision to allow some flexibility on behalf of Department Heads with
respect to length of vacation extensions, carryovers and/or the number of days requested. The
Committee agreed that this would be a positive change but stated that the number of hours will need
to be set and limit the time available to use those hours carried-over. Past policy stated that
anything more than 8 hours had to come to Committee for approval. The Chief believes that this will
be a better utilization of everyone’s time. Ald. Slocomb moved to amend the current policy to
state that Department Heads can approve 40 hours of carryover vacation with use of that time
within the first quarter after anniversary date. Seconded by Ald. Sanders. Carried by all.
Approval of Asset Forfeitures for a Siting System for the Less Lethal Weapon and 60mm Macro
Lens for Crime Scent Kit - Chief Johnson stated that the 1999 budget contained monies for less
lethal projectile launch that would be used in situations where a less than deadly force could be
utilized. During the training last summer, it was discovered that the training would be difficult and
expensive in part because of the rounds necessary for all officers to use to become proficient with
the weapon. A siting system is available that uses a laser beam with a holograph to allow the officer
to place a target beam where he wants the projectile to go. Additionally, a hard case for the
launcher was not purchased and has been deemed necessary for the protection of the equipment.
The total cost of the siting system and case is $1,200. Monies for this can come from the Asset
Forfeiture Account. Also, the evidence processing camera purchased in 1999 did not come with a
macro lens that provides the capability of taking close-up photos of crime scene evidence. Without
this equipment, photos needed as evidence is difficult. Monies for this purchase ($575.00) are
available from the Asset Forfeiture Account as well. Ald. Sanders moved to approve the
expenditure of $1775.00 for the siting system, hard case and 60mm lens. Monies to come from
Asset Forfeiture Account. Seconded by Ald. Slocomb. Carried by all.
Establishment of Forfeitures for Video Gambling Machines - With the recent decriminalized
status of establishments with 5 or fewer gambling machines on a licensed premise, no forfeiture
schedule has been adopted for those violations. The Chief recommends that a forfeiture schedule
for 9.945.03 and 9.945.04 charge a forfeiture of $500.00 for one video gambling machine, $1,000
for two, $1,500 for three, $2,000 for four and $2,500 for five gambling machines. Ald. Salentine
moved to recommend approval to Council following approval of the Municipal Judge the
Forfeiture Schedule outlined above for inclusion of fees within the Forfeiture Schedule.
Seconded by Ald. Sanders. Carried by all.
Review Personal Property Tax - Badger Color - Mr. Michael Fetta, President of Badger Color
Concentrates, Inc., was present to discuss his situation with the Committee. Badger Color recently
received their Personal Property Tax Bill from the City of Muskego. The bill is for $4,969.68 based
on an assessment of $236,590 in personal property. The accountants for Badger Color mistakenly
filed the Personal Property amount including manufacturing equipment which should not have been
included. Mr. Fetta is not requesting that the City forgive the taxes due, but requests that the
amount owed be paid back to the City over a period of 12 months with no interest charges. The
amount would be $414.14 per month for 12 months. Ald. Sanders moved to approve the
agreement between Badger Color Concentrates, Inc., and the City of Muskego for 12 monthly
payments of $414.14 and directed the Mayor and Clerk-Treasurer to sign. Seconded by Ald.
Salentine. Carried by all. Jean Marenda will contact the individual to execute the agreement and
obtain the necessary signatures.
Finance Committee Minutes Page 4
January 19, 2000
MAINTENANCE AGREEMENT - Teeter-Warsh Company in the amount of $165.00 for typewriter
maintenance. Ald. Sanders moved to approve the $165.00 maintenance agreement from
Teeter-Warsh Company. Seconded by Ald. Slocomb. Carried by all.
VOUCHER APPROVAL - NONE
RELEASE OF FUNDS
Partial Release of Letter of Credit, North Cape Farms - Ald. Salentine moved to approve the
release of $27,398.00 to North Cape Farms. Seconded by Ald. Slocomb. Carried by all.
FINANCE DIRECTORS REPORT
Finance Director Gunderson reported that the audit begins next week Wednesday.
COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW - The Chief reported
that the Firing Range funding from the FBI is forthcoming, however due to the FBI using a old memo
with incorrect monetary figures, the amount being sent from the FBI to the City is approximately
$25,000 short. The FBI hope to correct this problem and anticipate that the correct amount of funds
will be secured.
ADJOURNMENT - Ald. Sanders moved to adjourn at 9:00 PM. Seconded by Ald. Slocomb.
Carried by all.
Respectfully submitted,
Linda Gulgowski
Recording Secretary